Physician Staff Specialist 2

Jackson Health System; Miami (FL); On-site; USD 65,000 - 90,000; Full time

Job summary

Jackson Health System in Miami, FL seeks a Physician Staff Specialist 2 to provide administrative support to the Graduate Medical Education office. You will coordinate credentialing processes for staff and affiliate health professionals, compiling data to support appointments and delineation of privileges, and maintain confidentiality in handling sensitive information.

The role emphasizes accurate file maintenance, timely processing of applications, adherence to bylaws, and collaboration with

Qualifications

• Bachelor's degree in related field is required.
• Generally requires 3 to 5 years of related experience.

Responsibilities

• Demonstrates understanding of job responsibilities and competency to perform duties efficiently.
• Keeps staff files updated on a constant basis.
• Processes residents' credentialing applications and related forms timely.
• Ensures credentialing is carried out per staff bylaws and Committee decisions.
• Interfaces with other departments to gather quality data for performance reviews.
• Performs general office and secretarial work and prepares reports as requested.

Skills

Ability to analyze, organize and Prior

Communication skills

Handling difficult situations

Follow instructions

Judgment and independence

Technology/software proficiency

Education

Bachelor's degree in related field

Job description

Department: Graduate Medical Education

Address: 1611 NW 12 Ave, Miami, FL 33136

Shift Details: Full-Time, Day Shift

Summary

The Physician Staff Specialist 2 provides administrative support services to the Graduate Medical Education office by coordinating the process for both staff and health professional affiliate staff. This individual is responsible for collecting relevant data that will serve as a basis for decisions regarding appointment and/or reappointments as well as delineating clinical privileges in order to meet the highest standard of credentialing. This incumbent may have a role in personnel administration and acts in a confidential capacity to assist or aid department management. The position will have a significant role in processing confidential information.

Responsibilities

• Demonstrates an understanding of job responsibilities, job knowledge, and competency in order to perform job duties in a time efficient manner, producing and overall excellence of output.
• Ensures that all staff files are updated on a constant basis.
• Processes residents' applications for credentialing purposes.
• Processes residents' applications for credentialing and related purposes which include sending applications with the delineation of privileges forms to practitioners within a reasonable period of time.
• Ensures that the credentialing process is carried out pursuant to the Staff Bylaws. Queries relevant information on applicants for credentialing within five business days from receipt of completed application.
• Sends seconds requests when necessary to obtain information that will be relevant to the Credential's Committee's decision.
• Ensures that the Credentials file is complete.
• Ensures that all appropriate signatures are obtained within required timeframe.
• Type letters of appointments.
• Ensures that a fully executed contract is on file for those physicians that are not employed by JMH and supervise residents.
• Ensures that Chief of Services recommendations are forwarded to Credentials Committee for further recommendations to the appropriate committees pursuant to staff bylaws.
• Interfaces with other departments gathering and coordinating the quality data for the performance profile for all reappointments within the required time frame.
• Performs general office and secretarial work, including typing and filing, and preparation of special reports as requested by Administration.
• Attends and assists with staff meetings, as requested.
• Prioritizes assignments/projects during times of increased demands.
• Always seeks information needed to remain informed and advises Administrator of Physician Services of general and specific problems and suggests methods of improving department and hospital operations.
• Keeps abreast of trends and departmental changes by reviewing all revisions of the Staff Bylaws and Rules and Regulations, and policies and procedures; participating in staff meetings and professional organizations as designated by the department.
• Maintains the software programs within the department for accurate and up to date information; Care and Cactus.
• Consistently is available to work additional hours when necessary to complete special projects or to meet departmental needs, as well as demonstrating the willingness to assist other staff members to meet department and/or hospital goals.
• Performs all other related job duties as assigned.

Experience

Generally requires 3 to 5 years of related experience.

Education

Bachelor's degree in related field is required

Skill

• Ability to analyze, organize and prioritize work accurately while meeting multiple deadlines.
• Ability to communicate effectively in both oral and written form.
• Ability to handle difficult and stressful situations with critical thinking and professional composure.
• Ability to understand and follow instructions.
• Ability to exercise sound and independent judgment.
• Knowledge and skill in use of job appropriate technology and software applications.

Credentials

Valid license or certification is required as needed, based on the job or specialty.

Unit Specific Credential

Working Conditions

Physical Requirements

Job function is sedentary in nature and requires sitting for extended periods of time. Function may require frequent standing or walking. Must be able to lift or carry objects weighing up to 20 pounds. Jobs in this group are required to have close visual acuity to perform activities such as: extended use of computers, preparing and analyzing data and analytics, and other components of a typical office environment. Additional information and provision requests for reasonable accommodation will be provided by the home unit/department in collaboration with the Reasonable Accommodations Committee (RAC).

Environmental Conditions

Jobs in this group are required to function in a fast paced environment with occasional high pressure or emergent and stressful situations. Frequent interaction with a diverse population including team members, providers, patients, insurance companies and other members of the public. Function is subject to inside environmental conditions, with occasional outdoor exposures. Possible exposure to various environments such as: communicable diseases, toxic substances, medicinal preparations and other conditions common to a hospital and office environment. May wear Personal Protective Equipment (PPE) such as gloves or a mask when exposed to hospital environment outside of office. Reasonable accommodations can be made to enable people with disabilities to perform the described essential functions. Additional information and provision requests for reasonable accommodation will be provided by the home unit/department in collaboration with the Reasonable Accommodations Committee (RAC).

Jackson Health System is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law.