Physician Recruitment Coordinator

Mission Health; Tallahassee (FL); On-site; USD 52,000 - 72,000; Full time

Job summary

HCA Healthcare is seeking a Physician Recruitment Coordinator to join our team in Florida. The role involves complex administrative duties, supporting physician recruitment operations, and coordinating resources across corporate functions.

You will help with scheduling, invoice processing, travel expense tracking, and event logistics to support our recruitment staff. Key duties include database entry, reporting, coordinating conferences, career fairs, and site visits; managing mail campaigns;

Qualifications

• High school diploma or GED required.
• Associates or Bachelor's degree in business administration preferred; 3+ years related experience.
• Experience with recruitment operations and event logistics is a plus.
• Strong administrative and communication skills are required.

Responsibilities

• Assist AVP Physician Recruitment, Director and recruiters with database entry and reporting (pulling lists, formatting, uploading data).
• Coordinate conferences, recruitment meetings, career fairs, and events; manage registrations and supplies.
• Handle invoice processing and travel expense tracking for department activities.
• Maintain data in Optimum Database and support contracting processes.
• Assist in site visits travel arrangements and post-site surveys.

Skills

Administrative support

Recruitment coordination

Event planning

Data entry & reporting

Expense tracking

Education

High school diploma or GED

Associates or Bachelor's in business administration

Tools

Optimum database

OnBase

Job description

Do you have the career opportunities as a Physician Recruitment Coordinator you want with your current employer? We have an exciting opportunity for you to join HCA Healthcare which is part of the nation's leading provider of healthcare services, HCA Healthcare.

The Physician Recruitment Coordinator performs complex administrative duties and tasks relative to physician recruitment operations, including but not limited to: composing correspondence, assisting recruitment efforts, and coordinating resources across corporate functions. The Physician Recruitment Coordinator provides general administrative support including but not limited to scheduling meetings, invoice processing, travel expense tracking, ordering office supplies, conference marketing collateral and giveaway management and assists and supports the Director of Physician Recruitment and other recruitment staff with activities directly related to event logistics.

Duties include but are not limited to

• Assists and supports AVP Physician Recruitment, Director and recruiters in database entry and reporting as needed to include (but not limited to): pulling and formatting lists, uploading data into Optimum, scrubbing lists (i.e. duplicates, removals, etc.) formatting spreadsheets, etc.
• Handles various administrative details with initiative and good judgment
• Supports financial operation of department through expense reallocation duties as directed by recruitment leadership
• Supports adherence and adoption of standard department practices (i.e. website job description compliance, advertising refreshes, etc.)
• Acts as an extension of physician recruitment team
• Works with director and recruiting team to plan and implement conferences, recruitment meetings, career fairs, specialist meetings, meet and greets, and other events and meetings that need to be held. Completes all registration, shipment, and ordering of supplies and services.
• Manages direct e-mail and mail campaigns and works closely with the department for which the campaign is being completed in regards to: candidate list criteria, design work, verbiage, etc.
• Becomes fully trained on and assists the recruiters and director in the upkeep and maintenance of data in the Optimum Database
• Generates recruitment agreements and contracting processes in accordance with company policy.
• Responsible for booking candidate travel for site visits, processes site visit expenses and submits into OnBase
• Assists in the coordination of Business Side of Medicine seminars, socials and other events with residents and fellows (i.e. HCA Healthcare embedded residents)
• Sends out post-site visit surveys, compiles and reports result summaries
• Practices and adheres to the “Code of Conduct” philosophy and “Mission and Value Statement”

EDUCATION & EXPERIENCE

• High school diploma or GED is required. Associates or Bachelor’s degree in business administration is preferred; 3+ years related experience

Benefits

HCA Healthcare, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:

• Comprehensive benefits for medical, prescription drug, dental, vision, behavioral health and telemedicine services
• Wellbeing support, including free counseling and referral services
• Time away from work programs for paid time off, paid family leave, long- and short-term disability coverage and leaves of absence
• Savings and retirement resources, including a 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service), Employee Stock Purchase Plan, flexible spending accounts, preferred banking partnerships, retirement readiness tools, rollover support and financial wellbeing counseling
• Education support through tuition assistance, student loan assistance, certification support, dependent scholarships and a partnership with Galen College of Nursing
• Additional benefits for fertility and family building, adoption assistance, life insurance, supplemental health protection plans, auto and home insurance, legal counseling, identity theft protection and consumer discounts

Learn more about Employee Benefits

Note: Eligibility for benefits may vary by location.

Physician Services Group is skilled in physician employment, practice and urgent care operations. We are experts in hospitalist integration, and graduate medical education. We lead more than 1,300 physician practices and 170+ urgent care centers. We are HCA Healthcare's graduate medical education leader. We provide direction for over 260 exceptional resident and fellowship programs. We focus on carrying out value-added solutions. These solutions help physicians deliver patient-centered healthcare. We support HCA Healthcare's commitment to the care and improvement of human life.

HCA Healthcare has been recognized as one of the World's Most Ethical Companies® by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.

"Bricks and mortar do not make a hospital. People do."- Dr. Thomas Frist, Sr.
HCA Healthcare Co-Founder

We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.