Physician Recruitment Coordinator

UNC Health; North Carolina; Hybrid; USD 34,000 - 49,000; Full time

Job summary

UNC Health is seeking a Physician Recruitment Coordinator to support the recruitment and onboarding of physicians and advanced practice providers (APPs) across the health system. This role coordinates recruitment activities, candidate interviews, site visits, onboarding preparations, and related initiatives in collaboration with physician recruiters, hiring leaders, administrators, and other stakeholders.

Responsibilities include maintaining recruitment tracking tools, monitoring key milestones,

Qualifications

• Requires two (2) years of health care experience.
• If Associate’s degree, requires six (6) years of health care experience.
• No licensure or certification required.

Responsibilities

• Physician Recruitment – identify gaps, define candidate skills, align with hospital needs and location; coordinate interviewing and site visits.
• Reporting – maintain huddle board and provide weekly updates; prepare root cause reports.
• Onboarding – assist with onboarding for new providers, prepare welcome materials and coordinate events.
• Recruitment Project Coordination – track candidate pipelines, milestones, and timelines; maintain dashboards and reports.
• Recruitment Financial & Administrative Support – process invoices and track recruitment expenses.

Skills

Healthcare experience

Education

Bachelor’s degree in related degree

Job description

Description

Your passion belongs at UNC Health. Join more than 56,000 teammates working together to improve the health and well-being of the communities we serve across North Carolina.

Description

Your passion belongs at UNC Health. Join more than 56,000 teammates working together to improve the health and well-being of the communities we serve across North Carolina.

Summary

The Physician Recruitment Coordinator supports the recruitment and onboarding of physicians and advanced practice providers (APPs) across the health system. This position coordinates recruitment activities, candidate interviews, site visits, onboarding preparations, and recruitment-related initiatives in collaboration with physician recruiters, hiring leaders, administrators, and other stakeholders. Responsibilities include maintaining recruitment tracking tools, monitoring key milestones, coordinating recruitment events, supporting reporting and data accuracy, facilitating payment processing for recruitment-related expenses, and identifying opportunities to improve recruitment workflows and the overall candidate experience.

Responsibilities

• Physician Recruitment – Work with admin to identify gaps and provide a clear understanding of specific candidate skills and levels of proficiency required and determine perimeters of job duties. Have a good grasp of the environment of the department or clinic a candidate would work and any outlier issues that might require special consideration when evaluating a candidate. Communicate frequently and openly about candidate needs and specifics of position and location; also ensure recruitment is aware of candidates identified internally. Review candidates submitted by Central recruiting and determine alignment with candidate goals and hospital need. Request phone interview. Interview candidate and be prepared to discuss the community and culture, information about hospital and its strengths; specifics about the job location and duties. Work with candidate to identify visit date options and review internal key interviewee calendars to secure best date for site visit. Make travel arrangements and community visits. Serve as tour guide for hospital and community. Secures feedback from system interviewee team to determine viability of candidates. Provide support needed related to the notification of non-selection or of plans for an offer.


• Reporting – Maintains active huddle board and prepared to provide update to admin weekly. Identifies gaps, root cause, and strategically leads countermeasures to overcome recruitment needs. Prepare root cause reports and documentation.


• Onboarding – Assist in preparing for onboarding new provider. Creates face sheet, new provider welcome gift (logo bag with brand logo swag) and provider lab coat. Secures locums as needed and communicates back effectively with leadership on progress, gaps, etc. Coordinates and executes scheduled cocktail parties for all physicians to meet new physicians.


• Recruitment Project Coordination and Tracking – Supports physician and advanced practice provider (APP) recruitment initiatives by maintaining project timelines, recruitment trackers, dashboards, and status reports. Tracks recruitment milestones, including requisition activity, candidate pipelines, interviews, offers, anticipated start dates, and outstanding action items. Coordinates with recruitment leadership and internal partners to facilitate follow-up and support timely completion of recruitment activities. Assists with maintaining accurate recruitment data and documentation across systems and tracking tools.


• Recruitment Financial and Administrative Support – Coordinates administrative and financial activities associated with physician and APP recruitment, including processing invoices, submitting payment requests, tracking payment status, and following up with Accounts Payable and vendors to facilitate timely payment of recruitment-related expenses. Maintains documentation and assists with expense reconciliation for candidate travel, recruitment events, advertising, conferences, and other recruitment-related activities in accordance with organizational policies and procedures.


• Recruitment Initiatives and Process Improvement – Provides coordination and logistical support for physician and APP recruitment initiatives, including resident and fellow outreach, career fairs, conferences, recruitment marketing campaigns, and other pipeline-development activities. Supports implementation of recruitment workflows, technology enhancements, and process-improvement initiatives through documentation, communication, and tracking of assigned activities. Assists with coordinating cross-functional activities involving Human Resources, credentialing, medical staff services, immigration, relocation, marketing, and operational partners to support recruitment priorities and consistent candidate experience.

Other Information

Other information:

Education Requirements

• Requires a Bachelor’s degree in related degree

Licensure/Certification Requirements

• No licensure or certification required.

Professional Experience Requirements

• Requires two (2) years of health care experience


• If Associate’s degree, requires six (6) years of health care experience

Job Details

Legal Employer: NCHEALTH

Entity: Shared Services

Organization Unit: Network Physician Recruitment

Work Type: Full Time

Standard Hours Per Week: 40.00

Salary Range: $24.98 - $35.91 per hour (Hiring Range)

Pay offers are determined by experience and internal equity

Work Assignment Type: Hybrid

Work Schedule: Day Job

Location of Job: US:NC:Morrisville

Exempt From Overtime: Exempt: Yes

This position is employed by NC Health (Rex Healthcare, Inc., d/b/a NC Health), a private, fully-owned subsidiary of UNC Health Care System, in a department that provides shared services to operations across UNC Health Care; except that, if you are currently a UNCHCS State employee already working in a designated shared services department, you may remain a UNCHCS State employee if selected for this job.

Qualified applicants will be considered without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, status as a protected veteran or political affiliation.

UNC Health makes reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as applicants and employees with disabilities.

Please email [e-mail] if you need a reasonable accommodation to search and/or to apply for a career opportunity.