Physical Therapy Technician - Part Time

Barrows Training and Education Physical Therapy; Culver City (CA); On-site; USD 19,000 - 27,000; Part time

Job summary

ProSport Physical Therapy & Performance, a premier outpatient orthopedics provider in Southern California, seeks a front desk/administrative assistant to support patient intake, scheduling, billing, and front-desk operations. The role involves welcoming patients, triaging calls, and coordinating with clinicians to ensure smooth clinic flow.

The ideal candidate has strong customer service experience, proficiency in Microsoft Office, and the ability to handle confidential information with

Qualifications

• Thorough knowledge of Microsoft Office; Raintree PMS experience is a +
• Possess strong customer service skills
• Ability to maintain confidential documents
• Must be organized and able to manage multiple priorities
• Ability to communicate complex information clearly in writing and speech
• Strong teamwork and proactive problem solving abilities

Responsibilities

• Prepare treatment room for patients following procedures
• Assist patients with therapy attire and comfort, and help with equipment
• Process daily notes under supervision and maintain patient confidentiality
• Answer questions and provide information to patients
• Assist in scheduling appointments and collecting co-pays prior to visits
• Triage phone calls and support front desk duties during uncovered hours
• Ensure cleanliness and stock of supplies; maintain equipment and inventory
• Support therapists and contribute to a five-star patient experience

Skills

Customer service

Microsoft Office

Confidential information handling

Multitasking

Effective communication

Education

High School diploma or equivalent

College degree (health field preferred)

Tools

Raintree PMS

Job description

Starting Hourly

$16.90+ per hour depending on Physical Therapy Technician experience

Company Overview

ProSportPhysical Therapy & Performance, a member of Therapy Partners Group, has been the premier provider for outpatient orthopedics serving Orange County and surrounding communities. Since 1992, ProSport Physical Therapy & Performance has built a reputation for delivering outstanding patient care for the exceptional team of clinicians. As Southern California's leading provider of quality hands‑on care and customized therapeutic exercise programs, our team's focus is to treat the whole patient, including prevention and wellness.

Schedule needed

20 - 25 hours per week. Monday & Wednesday mornings, Tuesday & Thursday 8 hour shifts.

PRINCIPAL ACCOUNTABILITIES

• Prepare treatment room for patient by following prescribed procedures and protocols.
• Prepare patients for physical therapy treatment by welcoming, comforting, providing and/or assisting patient in physical therapy apparel (shorts, gowns, etc.)
• Does laundry, maintaining an ample supply of clean linens.
• Under direct supervision of and with co‑signature by, records daily notes.
• Provides information to patients by answering questions and requests.
• Helps treat patients by applying ice or heat packs, helping patients onto exercise equipment, monitoring motion; tracking walking time and distance; performing prescribed exercises and strengthening techniques as requested by PT.
• Educates patients by demonstrating proper use of equipment and exercise routines.
• Maintains patient confidence and protects operations by keeping information confidential.
• Maintains safe and clean working environment by complying with procedures, rules, and regulations.
• Provides equipment and supplies by sterilizing and delivering equipment and supplies to treatment area; positioning equipment for therapist access; positioning patient on equipment.
• Ensures operation of physical therapy equipment by completing preventive maintenance requirements.
• Maintains physical therapy supplies inventory by checking stock to determine inventory level; anticipating needed supplies and communicating to person in charge or ordering.
• Enhances physical therapy department and organization reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments; is a team player.
• Collects garbage at the end of each working day.
• Reports any issues needing resolution to Physical Therapists.
• Proactively answers incoming phone calls before they route to voicemail; triages each call to ensure a five‑star patient experience by appropriately assisting with appointment cancellations or reschedules, completing intake forms, or taking detailed messages for the Therapist or PCC as needed.
• Assists with scheduling appointments for patients within the clinic to ensure efficient and timely access to care.
• Assists in collecting 100% of co‑pays/deductibles and payments prior to patient being seen by provider per established policies and procedures.
• Assists in scheduling new evaluations accurately and in alignment with clinic protocols.
• During uncovered hours at front desk, occasionally provides support with focus on checking in patients, collecting co‑pays, answering and triaging phone calls, and scheduling patients appropriately.
• Other duties as assigned.

MINIMUM POSITION REQUIREMENTS

Knowledge, Skills and Abilities

• Thorough knowledge of Microsoft Office; Raintree PMS experience is a +Plus
• Possess strong customer service skills
• Ability to maintain confidential documents
• Must be organized and able to manage multiple priorities
• Ability to communicate complex information in a well thought‑out easily understood manner, both orally and in writing in a variety of settings and styles
• Ability to communicate in an honest, direct and professional manner, relating well to others to build rapport and effective relationships.
• Ability to demonstrate active listening by asking clarifying questions, identify and share relevant information and solicit feedback from others and give and receives feedback objectively.
• Must be able to identify and problem solve
• Possess strong team player attributes
• Ability to multi‑task responsibilities while maintaining a positive and friendly atmosphere with the patients near by
• Thorough knowledge of Microsoft Office
• Strong Customer Service Skills
• Ability to maintain confidential documents.
• Ability to organize and manage multiple priorities.
• Ability to communicate complex information in a well thought‑out easily understood manner, both orally and in writing in a variety of settings and styles.
• Ability to communicate in an honest, direct, and professional manner, relating well to others to build rapport and effective relationships.
• Ability to demonstrate active listening by asking clarifying questions, identify and share relevant information and solicit feedback from others and give and receives feedback objectively.
• Ability to identify and problem solve.
• Strong team player

Education and Experience

Education: High School diploma or equivalent. College degree in a related health field preferred.

Experience: Prior experience in customer service.

Physical Requirements and Working Conditions

Requires prolonged sitting, some bending, stooping and stretching. Requires eye‑hand coordination and manual dexterity sufficient to operate a keyboard, mouse, photocopier, telephone, calculator and other office equipment. Requires normal range of hearing and eyesight to record, prepare and present reports.