Physical Therapy Manager

ARAPC; Washington (District of Columbia); On-site; USD 95,000 - 116,000; Full time

Job summary

ARAPC in Washington, DC seeks a full-time Director of Rehabilitation. The role leads the rehabilitation department, ensuring quality care, staff supervision, and regulatory compliance across MD/DC jurisdictions.

The director will manage budget, billing, and coding, develop policies, and coordinate with physicians and executives to meet clinic objectives. A PT license and leadership experience are essential.

Qualifications

• Bachelor degree in Physical Therapy required.
• Minimum of three years of experience as a physical therapist.
• Current license to practice physical therapy in MD and/or DC.
• No disciplinary action within the last two years.

Responsibilities

• Lead the rehabilitation department and supervise therapists, aides, and support staff.
• Oversee patient care quality and ensure regulatory compliance.
• Manage department budget, billing and coding processes.
• Develop policies and procedures for clinic and department.
• Coordinate with executives and physicians on clinical matters.
• Recruit, train, and evaluate staff; implement KPIs and standards.

Skills

Leadership

Staff management

Clinical supervision

Education

Bachelor degree in Physical Therapy

Job description

Description

Job Title: Physical Therapy Manager

Location: Washington D.C.

Pay: $105,000

Work Hours: Monday - Thursday (10x4)

Reports To: The Director of Rehabilitation reports directly to the Executive Director of Rehabilitation, and also to the Chief Operating Officer (COO), Executive Committee and the physicians of ARA, as needed.

Supervision Exercised: Responsible for all employees, volunteers and interns of the rehabilitation department, including therapists (PT and OT), assistants, aides, receptionists, PRN employees and Wellness Program staff

Position Summary: The Director of Rehabilitation is a physical therapist licensed/registered in the state or jurisdiction in which they practice. Responsibilities include ensuring a qualified physical, occupational, and speech therapy staff; excellence in quality of care provided in rehabilitation; compliance with all federal, state, local, company and insurance mandates; accurate and appropriate documentation to meet federal and state requirements; and billing and coding accuracy of all clinicians. The Director of Rehabilitation provides administrative direction, supervision and coordination of all department functions, meetings, programs and treatments, and participation in marketing efforts. This is a full-time position.

Key Duties & Responsibilities:

This list may not include all the duties assigned)

• Consults regularly with the Executive Director of Rehabilitation to provide updates, information, and plans pertaining to the clinic, as well as coordinate strategic planning for the clinic
• Hires, trains, and manages competent, qualified, licensed (when required) staff
• Ensures legal, ethical, and professional standards are maintained in the rehabilitation department, following federal and state laws and regulations as well as insurance mandates
• Ensures excellence in the quality of care provided in rehabilitation, while
• also ensuring accurate and appropriate documentation to meet all federal, state and insurance requirements
• Ensures that patients are cared for with dignity, respect, and confidentiality
• Directs, coordinates, evaluates, and takes an active part in patient treatments as defined by the State of Maryland or District of Columbia regulations, depending on location of clinic
• Provides education and in-services to the staff and patients, related to specific diagnoses and treatments
• Coordinates meetings with Arthritis & Rheumatism Associates, P.C. (ARA) physicians as directed by Executive Director of Rehabilitation
• Coordinates staff meetings to discuss clinical and administrative issues with clinic staff
• Administers physical/occupational therapy to patients per physician instruction. Clarifies physician’s treatment instructions as needed. Consults physicians on patient care issues
• Establishes and develops policies and procedures concerning clinic and department services provided
• Manages the daily evaluation and treatment activities of staff. Discusses condition and treatment plans with therapists and physicians as needed. Recommends changes in care-related matters and oversees patient charts
• Serves as a liaison between the rehabilitation clinic staff and the Executive Director of Rehabilitation, senior management team, supervisory team, Chief Operating Officer, and physicians
• Hires and trains personnel. Assigns work and supervises daily operations
• Evaluates performance and recommends merit increases, promotions, disciplinary actions for clinicians and staff members
• Determines equipment needs, evaluates equipment for purchase, initiates equipment orders, and implements equipment maintenance
• Directs the aides and receptionist in performing routine tasks such as scheduling patients, acquiring supplies and equipment, and preparing patients for treatments
• Collaborates with Executive Director of Rehabilitation and fellow directors of rehabilitation to identify key performance indicators (KPIs) and establish performance standards for each job position within the clinic and rehabilitation department
• Ensures all staff are aware of and educated on their individual position-specific KPIs and established performance standards, as well as the KPIs and performance standards of other staff members. Provides training, education, guidance, and resources to staff members to facilitate individual job performance at or above established performance standards for each KPI and other job responsibilities as necessary to meet individual and clinic objectives. Collects objective data on performance of each staff member relative to established job-specific KPIs and performance standards, evaluates staff job performance relative to established standards, and holds staff accountable for performance at established standards.
• Supervises and assists staff to maintain a safe, compliant, and neat environment for patients and staff
• Provides timely feedback, goals, and direction to each staff member.
• Provides corrective action plans for poor performance, monitors plan, and provides regular feedback to staff. Recommends further disciplinary action or termination of staff as needed to Executive Director of Rehabilitation
• Serves as a role model to staff, demonstrating ethical behavior and adhering to all the rules, policies, procedures of ARA / ARTS, as well as federal, state, APTA, and insurance regulations
• Oversees payments and collections for services rendered
• Has knowledge of compliance requirements mandated by HCFA, Medicare, and other contracted carriers
• Provides input into departmental budget yearly and as needed by the Accounting Department

Qualifications:

• Minimum of Bachelor degree in Physical Therapy, and continuing education as required by the State of Maryland or District of Columbia depending on location of physical therapy licensure and practice List the experience, technical and soft skills, knowledge required and/or preferred for this role.
• Minimum of three (3) years of experience as a physical therapist and proficient demonstration of leadership skills and abilities in the physical therapy clinic
• Current license to practice physical therapy in the State of Maryland and / or District of Columbia depending on location of clinic and practice
• Must not have received any disciplinary action or been under a performance improvement plan within last two (2) years of employment

Working Conditions / Other:

• Exposure to diseases and other conditions common in a clinic environment.
• Requires full range of body motion including manual and finger dexterity and eye-hand coordination; requires frequent standing and walking for prolonged periods of time; requires handling and lifting of patients; requires ability to safely use and maintain department equipment; requires prolonged sitting and standing, as well as bending and stooping; requires ability to facilitate prescribed treatment, including full manipulation and resistance; requires ability to communicate nature of treatment to patient and prepare doctor’s report; lifts and carries items up to 100 pounds.
• This is an in-office position that is full-time
• The responsibilities associated with this position allow access to the computer "role" of PT/OAC only.
• We are committed to enforcing minimum necessary access to our patients’ PHI by limiting the uses and disclosures of this information within our practice. In order for this employee to carry out his/her job (carry out TPO) in a manner that best serves our patients,