Photo & Video Coordinator

Springs Window Fashions and Affiliated Companies; Town of Middleton (WI); On-site; USD 42,000 - 60,000; Full time

Job summary

Springs Window Fashions in the United States seeks a Photo & Video Coordinator to support our visual content strategy, coordinating shoots, managing assets, and aligning with our Senior Manager of Photography & Video and Social Media Manager.

This role requires strong organization, independent work, and a commitment to speed and ownership, with collaboration across marketing, product, creative, and engineering teams to deliver high-quality assets for multiple channels.

Qualifications

• Bachelor’s degree preferred, media production, marketing, communications, or related field.
• 1+ years of previous experience.
• Proficiency in Adobe Creative Cloud.
• Proficiency in Microsoft Office Suite.
• Aptitude for learning new technology; tech-savvy.
• Effective verbal and written communication skills.
• Ability to collaborate with others and work with cross-functional teams.
• Excellent organizational and problem-solving skills.
• Sense of urgency and prioritization.
• Attention to detail and quality.
• Desirable passion/knowledge of interior design/home décor.

Responsibilities

• Plan and execute photo and video shoots, including scheduling, product ordering, and vendor logistics.
• Ensure materials, products, and resources are prepared and delivered on time.
• Partner with Senior Manager of Photography & Video and Social Media Manager on project priorities.
• Maintain and update Smartsheet to track shoots, timelines, budgets, and asset deliverables.
• Monitor project status and communicate updates, risks, and next steps.
• Help ensure projects are delivered on time and aligned with business priorities.
• Upload, organize, and maintain photo and video assets in the DAM.
• Ensure assets are tagged, categorized, and accessible; coordinate color corrections and retouching with vendors.
• Support version control and final asset delivery across channels.
• Coordinate review/approval processes for proofs and gather cross-functional feedback.
• Drive timely approvals to keep projects moving with speed.
• Collaborate with marketing, product, creative, engineering, and other teams to meet project needs.
• Identify opportunities to improve workflows and build scalable processes.

Skills

Communication skills

Organization

Problem-solving

Collaboration

Attention to detail

Prioritization

Learning new technology

Fast tempo workstyle

Education

Bachelor’s degree preferred, media production, marketing, communications

Tools

Adobe Creative Cloud

Microsoft Office Suite

Job description

Description

The Best Experience Company

Our tagline is “The Best Experience Company.” More than just a set of words, itrepresentsthe essence of who we are at Springs Window Fashions. As North America’s premier window covering company,we’recommitted to creating the Best Experience for our associates, consumers and end users, business partners, and communities. We want you to join our team of passionate self-starters who believe the world is full of Best Experience opportunities. So, ifyou’reexcited about the thought of a Best Experience career with a team focused on creating Best Experiences for all, we want to hear from you!

Our Department

The Marketing team at Springs Window Fashions develops and executes our residential marketing strategy to position our brands as market leaders, drive awareness, and deepen consumer engagement—all while continually enhancing the overall customer experience. Fast-paced and highly collaborative, the team plays a critical role in shaping how consumers perceive and interact with our brands, often serving as their first point of connection.

The Photo & Video Coordinator is part of the Creative Services team, which includes graphic design, copywriting, and photography. This team contributes to both new product launches and day-to-day projects across the Springs family of brands. Creative Services collaborates to conceptualize and develop innovative work that aligns with brand standards, achieves business objectives, and always keeps the customer’s needs and experience at the forefront.

Position Overview

The Photo & Video Coordinator supports the execution of Springs’ visual content strategy by ensuring photo and video projects run smoothly from planning through final delivery. This role partners closely with the Senior Manager of Photography and Video to coordinate shoot logistics, manage assets, and support cross-functional alignment.

Success in this role requires strong organization, attention to detail, the ability to work independently, and a commitment to operating with speed and ownership.

Key Responsibilities

• Shoot Coordination and Logistics
  
  
  
  • Support the planning and execution of photo and video shoots, both by traditional means and through alternative digital technology, including scheduling, product ordering, and vendor logistics
  
  
  • Ensure all necessary materials, products, and resources are prepared and delivered on time for each shoot
  
  
  • Partner closely with the Senior Manager of Photography & Video and the Social Media Manager to execute against project priorities, including large scale shoots with our content partners
  
  
  
  


• Project Tracking and Organization
  
  
  
  • Maintain and update Smartsheet to track all shoots, timelines, budgets, and asset deliverables
  
  
  • Monitor project status and proactively communicate updates, risks, and next steps
  
  
  • Help ensure projects are delivered on time and aligned with business priorities
  
  
  
  


• Asset Management
  
  
  
  • Upload, organize, and maintain photo and video assets within the digital asset management (DAM) system
  
  
  • Ensure assets are properly tagged, categorized, and accessible for internal teams and partners
  
  
  • Coordinate needed color corrections and image retouching with outside vendors
  
  
  • Support version control and final asset delivery across channels
  
  
  
  


• Proofing and Feedback Coordination
  
  
  
  • Coordinate review and approval processes for photo and video proofs
  
  
  • Gather, consolidate, and communicate feedback from cross-functional partners to ensure alignment and efficiency
  
  
  • Help drive timely approvals to keep projects moving with speed
  
  
  
  


• Cross-Functional Collaboration
  
  
  
  • Partner with marketing, product, creative, engineering and other teams to ensure assets meet project needs and are used appropriately across channels
  
  
  
  


• Process Improvement
  
  
  
  • Identify opportunities to improve workflows, communication, and efficiency across photo and video production
  
  
  • Contribute to building scalable processes that support speed and quality
  
  
  
  

Requirements

Education and Experience

• Bachelor’s degree preferred, media production, marketing, communications, or related field.


• 1+ years of previous experience

Knowledge, Skills, and Abilities

• Proficiency in Adobe Creative Cloud


• Proficiency in Microsoft Office Suite


• Aptitude for learning new technology; tech-savvy


• Effective verbal and written communication skills


• Ability to collaborate with others and work with cross-functional teams


• Excellent organizational and problem-solving skills


• Possess a sense of urgency and prioritization


• Consistent attention to detail and quality


• Desirable to have a passion and knowledge of interior design/home décor as well as follow these types of brands online

How We Work to Deliver a Best Experience: Our Culture

• Our Core Value: We do the right thing, always


• Our Seven Cultural Behaviors

• Empowerment - We trust our people.


• Ownership - We take 100% responsibility for our roles actions, and results.


• Leadership - We all lead by example and talk direct with respect (DWR).


• One Team - We are One Springs Team.


• Customer First -We consider our customers' needs before every decision.


• Continuous Innovation - We are constantly learning, innovating, and improving.


• Speed - We define priorities and operate with a sense of urgency and agility.