Phone Triage - Medical Assistant

West Michigan Dermatology; Grandville (MI); On-site; USD 35,000 - 52,000; Full time

Benefits offered by this job

Health benefits

Dental benefits

Vision benefits

Retirement plan

PTO and holidays

Employee discounts

Career growth opportunities

Job summary

West Michigan Dermatology is seeking a medical office professional to join the phone triage team. Respond to clinical inquiries, review pathology results with patients, and coordinate with treating providers to outline next steps in care.

The role requires dermatology experience, strong medical terminology, EMR proficiency, and the ability to handle scheduling and pre-authorizations. A Registered MA certificate or Dermatology Tech credential is preferred, with willingness to work across sites

Qualifications

• Registered MA certificate or Dermatology Tech preferred.
• Experience in a Dermatology setting is essential.
• Strong understanding of administrative medical care and patient communication.

Responsibilities

• Responding to and initiating telephone calls with patients; assess medical needs and coordinate with providers.
• Reviewing pathology results with patients with confidence and compassion.
• Provide education to patients about conditions and treatment per provider guidance.
• Schedule follow-up visits per office protocols.
• Manage complex provider schedules and acute patient needs.
• Refer patients to surgical scheduling and other specialty offices as needed.
• Accurately document phone encounters in the EHR.
• E-scribe medication refills per provider protocols.
• Assist with prior authorizations with insurance companies as needed.
• Assist with suture removals and post-op appointments as needed.
• Other duties as assigned by management.

Skills

Dermatology exp

Medical terminology

EMR literacy

Phone triage

Insurance pre-auth

Suture removal

HIPAA compliance

Communication

English fluency

Education

Registered MA certificate

Dermatology Tech certification

Tools

EMR systems

Job description

Our phone triage team is directly responsible for responding to patient inquiries that are of a clinical nature.Candidates must have experience in a dermatological setting, be self-motivated, have a solid understanding of administrative medical care and able multi-task while upholding our vision to provide compassionate service and exceptional care for our patients.

Job duties and functions:

• Responding to and initiating telephone calls with patients from various levels of acuity. Must be able to assess their medical needs and to work with the treating provider on next steps in their care.
• Reviewing pathology results with patients with confidence and compassion.
• Providing education to the patients about their condition and advising them on further treatment as instructed by the provider.
• Following office protocols for scheduling follow-up visits as needed.
• Ability to manage complex provider schedules and work in acute patients as needed.
• Referring patients to surgical scheduling and other specialty offices if needed.
• Accurately documenting the phone encounter in the EHR.
• E-scribing medication refills in accordance with provider protocols.
• Working on prior authorizations with insurance companies as needed.
• Assisting with suture removals and post op appointments as needed.
• Other duties as assigned by management.

Knowledge/Skills/Abilities:

• Excellent knowledge of medical terminology and site labeling.
• Excellent command of the English language (grammar, spelling, and punctuation).
• Skilled in using IPADs and desktop computers and willingness to learn EMR.
• Ability to listen, read, understand, and follow oral, and written instruction.
• Ability to communicate clearly and concisely.
• Knowledge of insurance and general pre-authorizing steps for surgeries and medications
• Ability to establish and maintain positive relationships with employees, physicians, patients and managers.
• Ability to perform suture removals
• An excellent understanding of clinic operations and the ability to follow provider preferences with treatment and prescribing protocols.

Education and certification requirements:

Registered MA certificate or Dermatology Tech preferred.

Experience in a Dermatology setting a must.

Physical Requirements:

Frequent standing, sitting, walking, leaning and handling instruments. The employee must occasionally lift and/or move up to 25 pounds.

HIPAA/PHI Security Level: HIGH (Low, Medium, or High)

Indicate the security access level of Protected Health Information (PHI) as necessary to perform essential key responsibilities of the position (access, utilize, disclose, store, and/ or dispose of PHI).

1. Low –information access is of general nature representing summary type data rather than specific identifiable demographic or sensitive data.

2. Medium – information access is specific to an individual’s demographics and service information (type of service, services received, dates of service, and provider of service).

3. High – information access is detailed and sensitive to an individual’s demographics, service information, and personal medical history (past/present medical conditions, specifics of medical diagnosis or tests, treatment plans, and family history).

We offer:

• Competitive compensation
• Health dental, vision benefits for full time employees
• Retirement package
• PTO accrual and holiday benefits
• Employee discounts on products and services
• An environment that encourages employees to be high performance and to grow within the organization.

Special note

Due to the unique operational needs of our clinics, we may request that our employees work in a different site from the one they were originally scheduled in. Sometimes these requests are planned and sometimes they are spontaneous and could be after the employee has reported to work for the day. Reasons for these requests vary but they are mainly is to ensure coverage in case of high patient volume, unscheduled absences from other staff, etc. Therefore, we require all our employees to have a valid and unrestricted driver’s license. Mileage reimbursement will be paid in accordance with our Mileage Reimbursement Policy.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.