Phone Operator

Omni Hotels & Resorts; Southampton Township (PA); On-site; USD 17,000 - 22,000; Full time

Job summary

Omni Hotels & Resorts is seeking a Front Desk/Phone Operator to route calls, assist guests and associates, and support Front Office operations. The role requires professional English communication, data entry accuracy, and the ability to multitask in a fast-paced hotel environment.

The position involves answering calls, logging requests, assisting with wake-up calls, check-outs, and billing inquiries while maintaining uniforms and standards. Nights, weekends, and holidays may be required.

Qualifications

• Clear and professional English communication.
• Accurate data entry into computer systems.
• Ability to multitask and work with others.
• Willingness to work nights, weekends and holidays.
• Previous customer service experience preferred.
• Cashiering experience preferred.

Responsibilities

• Answer all incoming calls to the resort using proper protocol.
• Direct calls or transfer to appropriate departments and log requests.
• Take wake-up calls promptly with correct greetings.
• Log guest requests, service deficiencies, and work orders.
• Familiarize with Front Office functions and emergency procedures.
• Assist guests with telephone dialing and international calls.
• Process guest check-outs according to SOPs.
• Maintain personal appearance and proper uniform.
• Be knowledgeable about hotel amenities and facilities.
• Support management with miscellaneous Front Office tasks.

Skills

Customer service

Phone etiquette

Multitasking

Teamwork

Flexible schedule

Cashiering

English proficiency

Tools

Synergy

Opera

Job description

Overview:

This team member will direct phone calls to appropriate personnel and assist all guests and associates in a courteous and professional manner. We are looking for motivated and energetic individuals who love contributing to a winning team. If you have operator / phone agent experience in a hotel environment and a passion for serving others, we would love to speak with you about this role.

Responsibilities:

• Maintain regular attendance in compliance with Omni standards, as required by scheduling which will vary according to the needs of the resort.

• Maintain high standards of personal appearance and grooming, which include wearing the proper attire/uniform and name tag when working.

• Answer all incoming phone calls to the resort using the proper protocol, greetings and closings as determined by management.

• Take requests from guests or transfer to the appropriate department and assuring requests for maintenance or repairs are logged and promptly dispatched to the corresponding department including following up with the guest regarding all concerns when applicable.

• Demonstrate current knowledge of all key personnel and departmental functions of the resort.

• Assist guests with telephone dialing instructions, or to dial for them using all types of calls including, room to room, local, long distance and/or international dialing using correct protocol.

• Correctly and accurately log all wake-up calls. Perform wake-up calls promptly and on time using appropriate greeting as determined by management.

• To be thoroughly acquainted with the AM and PM checklist.

• Process guest check-outs according to Omni’s Moments of Service and Standard Operating Procedures.

• Be familiar with all systems and equipment as related to the Front Desk

• Accommodate room changes expediently.

• Assist with billing inquiries and be knowledgeable of all details included within guest folios

• Log all guest requests, service deficiencies, and work orders in Synergy and Opera.

• Be thoroughly knowledgeable of all Front Office and PBX Moments of Service scenarios, emergency procedures and execute to standard.

• Be familiar with all hotel amenities (Wireless Internet, Select Guest Program, GHA Discovery Program, Laundry Services, and Omni Kids Program).

• Be familiar with all hotel facilities (F& B Outlets, Membership, Business Center, Gift Shops, Coffee Market, Fitness Center, Spa, and Golf Pro Shops).

• Understand the importance of our Medallia scores.

• Assist management with miscellaneous front office tasks including but not limited to, organizing, filing, and delivering requested items to guests.

Qualifications:

• Ability to clearly and professionally communicate both verbally and in writing in English with guests, management and co-workers, both in person and by telephone.

• Ability to accurately and efficiently input information into computer systems.

• Ability to work cohesively with co-workers both within and outside of your department.

• Ability to multitask, prioritize, organize and follow up.

• Previous customer service experience and cashiering is preferred.

• Must be able to work a flexible schedule and willingness to work nights, weekends, and holidays.