Philanthropy Program Associate, Temp (6 months)

SFMOMA; San Francisco (CA); On-site; USD 44,000 - 52,000; Full time

Benefits offered by this job

PTO

Medical

Dental

Vision

Flexible Spending Accounts

Pet Insurance

Life and AD&D Coverage

Disability Insurance

Mental Health Benefits

Discount Programs

Pre-Tax Commuter Benefits

403(b) Retirement Savings Plan

SFMOMA Membership

Job summary

The San Francisco Museum of Modern Art (SFMOMA) is seeking a Temporary Philanthropy Program Associate to support our Philanthropy department during a staff leave. The role focuses on Trustee Giving, donor records in Tessitura, and coordinating across teams, Trustees, and donors to advance fundraising goals.

With at least two years of admin experience, you’ll manage calendars, minutes, and donor communications while maintaining strict confidentiality and high attention to detail.

Qualifications

• Minimum of two years in administrative support, ideally in philanthropy.
• Ability to juggle multiple projects with overlapping deadlines.
• Excellent time management and communication skills.
• Discretion with donor information and department operations.
• Strong writing and interpersonal skills with trustees and donors.
• Maintain confidentiality across all duties.

Responsibilities

• Provide administrative support for Trustee Giving, including invoices, letters, receipts, and Tessitura data.
• Support the Director of Strategic Philanthropy and Operations and the PM with calendars, meetings, and expenses.
• Assist the Development Committee and Trustees with scheduling, agendas, RSVPs, catering, and minutes.
• Provide clerical support for the Philanthropy team: donor tickets, orders, and mailbox duties.
• Maintain Philanthropy staff resources, org charts, and lookbooks.
• Assist with Board meeting prep, trustee communications, slide decks, and pre-read materials.
• Maintain donor records in Tessitura and support cross-functional data integrity.
• Help with donor prospect research, bios, and wealth research.
• Coordinate Annual Donor Listing in the museum's magazine.
• Perform other tasks and special projects as assigned.

Skills

Administrative support

Donor relations

Tessitura

Calendar management

Meeting coordination

Minutes taking

Wealth research

Interpersonal skills

Tools

Tessitura

Microsoft Office

CRM systems

Job description

The San Francisco Museum of Modern Art is one of the largest museums of modern and contemporary art in the United States and a thriving cultural center for the Bay Area. We cannot imagine life without art; it inspires and connects us every day. Now more than ever, these connections matter and are aligned with our values.

Inclusive: We strive to be a museum of many voices in dialogue.

Passionate: We believe working with art is more than a job or trusteeship - it's a way of life.

Brave: We are committed to approaching our work with courage and a sense of adventure, always ready to explore new perspectives.

Empathic: We aim to act like a person, not an institution.

SFMOMA is a place for the infinitely curious to explore, support, and experience the art of our time. We believe that modern and contemporary art can influence the way we think, view the world, and embrace the many voices and perspectives around us. We aspire to foster an environment that elicits joy, nurtures a sense of belonging and purpose—where difference is seen as a strength, and every one is appreciated for their whole self.

Schedule

Full Time, 35 hours/week, Temporary (6 months), at least three days working on site per week

The temporary Philanthropy Program Associate provides administrative and operational support to SFMOMA’s Philanthropy department during a staff leave, working closely with the Director of Strategic Philanthropy and Operations (DSPO) and the Program Manager (PM).

The role supports key department initiatives, including Trustee Giving and Board and committee activities; maintains accurate donor and Trustee records in Tessitura; and serves as a key point of contact for the department. Working in close collaboration with colleagues across the museum, as well as Trustees, donors, and external partners, the Associate helps sustain a Philanthropy program that builds meaningful, long-term relationships with museum supporters and advances the museum’s fundraising goals.

Responsibilities & Duties

• Provide administrative support for the Trustee Giving Portfolio, including invoices, gift acknowledgment letters, receipts, Tessitura plans, maintaining accurate Trustee contact and relationship data (e.g., emails, addresses, and assistant contacts) in Tessitura.
• Provide administrative support to the Director of Strategic Philanthropy and Operations and the Program Manager, including calendar management, meeting coordination, and expense reports.
• Provide administrative support for the Development Committee and Committee on Trustees, including scheduling meetings, drafting agendas, gathering RSVPs, ordering catering, and taking minutes.
• Provide general clerical support to the Philanthropy team as needed, including donor ticketing for public programs, catalogue orders, and management of the Philanthropy mailbox.
• Maintain Philanthropy staff resources, including organizational charts and staff lookbooks.
• Liaise with the Director’s Office to support Board meetings, including staffing meetings, drafting Trustee communications, assisting with slide presentations and talking points, and coordinating pre-read materials.
• Maintain donor and prospect records in Tessitura, the museum’s constituent database, including tracking prospect cultivation, pulling data, preparing reports, and working cross-functionally to ensure data integrity.
• Assist with prospect research, including preparing donor profiles, bios, and lookbooks and conducting wealth research.
• Coordinate the Annual Donor Listing in the Museum’s magazine, a cross-departmental initiative.
• Perform other tasks and special projects as assigned.

Qualifications & Skills

• Minimum of two (2) years of administrative support experience, preferably working in a Philanthropy program.
• Ability to handle many projects with overlapping deadlines at once.
• Excellent time management.
• Strong attention to detail and excellent writing and communication skills.
• Philanthropic research experience and discretion in sensitive and confidential matters.
• Strong interpersonal skills and ability to deal effectively with trustees, volunteers, public, and staff.
• Maintains strict confidentiality regarding all aspects of their work, such as donor information, department operations, and financials.

$31.60 - $37.93 an hour

$31.60/hour (starting); $37.93/hour (position)

This is a union position subject to the provisions of the Collective Bargaining Agreement (CBA).

Job posting open date: 11/6/26

All jobs posted will remain open for at least five business days.

We encourage both internal and external candidates to apply within the initial open posting period as the application close date may or may not be extended beyond that initial period. Applications will not be accepted after a posting has been closed.

Location

San Francisco, 151 3rd Street.

Benefits

PTO, Medical, Dental, Vision, Flexible Spending Accounts, Pet Insurance, Life and AD&D Coverage, Disability Insurance, Mental Health and Wellness Benefits, Discount Programs, Pre-Tax Commuter Benefits, 403(b) Retirement Savings Plan, SFMOMA Membership, and more

At SFMOMA, we do not believe that any applicant can, or should, meet every qualification listed in a job posting. We are committed to welcoming applicants from all backgrounds and professional paths who are inspired to join a mission-driven, community-oriented organization grounded in inclusivity, passion, bravery, and empathy.

If this describes you, we encourage you to apply.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

SFMOMA is an equal opportunity employer that is committed to diversity, equity, inclusion, and accessibility. No person shall be discriminated against based on race, color, religion, gender, gender identity, age, genetic information, ancestry/national origin, marital status, disability, medical condition, HIV status, sexual orientation, veteran/military status, and any other category protected by federal or state law.

You may request reasonable accommodation if you are unable to or are limited in your ability to access job postings or provide additional information asked in the job posting.

You can request reasonable accommodation by contacting the People Team at [e-mail].