Philanthropy Assistant (Full Time)

Austin Wildlife Rescue; Austin (TX); Hybrid; USD 26,000 - 37,000; Full time

Benefits offered by this job

PTO

Paid Sick Leave

Monthly Wellness Stipend

Job summary

Austin Wildlife Rescue is seeking a detail-oriented Philanthropy Assistant to support fundraising, donor relations, and community engagement, working with the Executive Director to coordinate grants and events.

This full-time hybrid role covers grant administration, stewardship, outreach, and administrative support, with opportunities to impact care for thousands of injured and orphaned Texas wildlife.

Qualifications

• Minimum of two years’ experience with nonprofit fundraising, donor relations, grant administration and/or event planning.
• Strong organizational skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple projects and deadlines simultaneously.
• Comfortable working independently while collaborating with a small team.
• Proficiency with Microsoft Office and/or Google Workspace.
• Experience with donor database software is preferred but not required.

Responsibilities

• Research prospective grant opportunities that align with Austin Wildlife Rescue's mission.
• Maintain grant calendars, deadlines, and reporting schedules.
• Track grant submissions, awards, and reporting requirements.
• Assist with gathering information and supporting documentation for grant applications.
• Assist with donor acknowledgments, thank-you letters, and stewardship emails.
• Help ensure timely donor recognition and follow-up communications.
• Assist with maintaining accurate donor records and tracking stewardship activities.
• Support donor appreciation initiatives and special recognition efforts.
• Assist in planning and coordinating fundraising events from concept through execution.
• Track event timelines, sponsorships, vendors, registrations, and logistics.
• Help develop event materials including invitations, programs, signage, nametags, auction materials, sponsor recognition, and other printed materials.
• Coordinate event details to ensure successful execution.
• Assist with tabling events, community festivals, and outreach opportunities.
• Help prepare outreach displays, educational materials, and promotional materials.
• Represent Austin Wildlife Rescue professionally at community events under the guidance of the Executive Director.
• Maintain organized records, tracking spreadsheets, and project timelines.
• Assist with donor and event follow-up.
• Support special fundraising campaigns and philanthropy initiatives.
• Perform other philanthropy-related duties as assigned.

Skills

Nonprofit fundraising

Donor relations

Grant administration

Event planning

Project management

Communication skills

Detail orientation

Multitasking

Tools

Microsoft Office

Google Workspace

Donor database software

Job description

Austin Wildlife Rescue is seeking a detail-oriented, organized, and creative Philanthropy Assistant to support our fundraising and community engagement efforts. This position works directly with the Executive Director to help coordinate grants, donor stewardship, fundraising events, and community outreach activities that provide critical support for thousands of injured and orphaned native Texas wild animals each year.

This is an excellent opportunity for someone interested in nonprofit fundraising, event planning, donor relations, grant administration, and community engagement.

Job Location

Intake Center 811 E. 13th St, Austin, TX 78702

Compensation

$23/hour

PTO, Paid Sick Leave and Monthly Wellness Stipend

Responsibilities/Duties

Research prospective grant opportunities that align with Austin Wildlife Rescue's mission.

Maintain grant calendars, deadlines, and reporting schedules.

Track grant submissions, awards, and reporting requirements.

Assist with gathering information and supporting documentation for grant applications.

Donor Stewardship

Assist with donor acknowledgments, thank-you letters, and stewardship emails.

Help ensure timely donor recognition and follow-up communications.

Assist with maintaining accurate donor records and tracking stewardship activities.

Support donor appreciation initiatives and special recognition efforts.

Assist in planning and coordinating fundraising events from concept through execution.

Track event timelines, sponsorships, vendors, registrations, and logistics.

Help develop event materials including invitations, programs, signage, nametags, auction materials, sponsor recognition, and other printed materials.

Coordinate event details to ensure successful execution.

Community Outreach

Assist with tabling events, community festivals, and outreach opportunities.

Help prepare outreach displays, educational materials, and promotional materials.

Represent Austin Wildlife Rescue professionally at community events under the guidance of the Executive Director.

Administrative Support

Maintain organized records, tracking spreadsheets, and project timelines.

Assist with donor and event follow-up.

Support special fundraising campaigns and philanthropy initiatives.

Perform other philanthropy-related duties as assigned.

Qualifications

Minimum of two years’ experience with nonprofit fundraising, donor relations, grant administration and/or event planning.

Strong organizational skills with exceptional attention to detail.

Excellent written and verbal communication skills.

Ability to manage multiple projects and deadlines simultaneously.

Comfortable working independently while collaborating with a small team.

Proficiency with Microsoft Office and/or Google Workspace.

Experience with donor database software is preferred but not required.

Preferred Qualities

Passion for wildlife conservation and Austin Wildlife Rescue's mission.

Excellent customer service and relationship-building skills.

Creative thinker with an eye for event presentation and printed materials.

Strong project management and organizational abilities.

Positive, adaptable, and willing to take initiative.

Schedule

Full-time hybrid position.

Schedule will include occasional evening and weekend work for fundraising events and outreach activities.

Mission Impact

Every gift makes wildlife rehabilitation possible. As our Philanthropy Assistant, you'll help cultivate the relationships and community support that allow Austin Wildlife Rescue to care for more than 10,000 injured and orphaned native Texas wild animals each year.