Pharmacy Operations Specialist

Mt. Washington Pediatric Hospital; Honolulu (HI); On-site; USD 29,000 - 34,000; Full time

Job summary

Mt. Washington Pediatric Hospital in Hawaii seeks a Pharmacy Operations Specialist to provide administrative and operational support for pharmacy leadership and locations.

The role coordinates employer-sponsored immunization clinics and manages clinic documentation, billing, and follow-up. During the year, you will assist with pharmacy operations, purchasing, inventory, vendor communication, and special projects to improve efficiency and service.

Qualifications

• High school diploma or GED required.
• Must be at least 18 years old.
• Pharmacy or healthcare experience preferred.
• Pharmacy technician registration preferred but not required.

Responsibilities

• Coordinate employer vaccination clinics, including scheduling, employer communication, staffing, supplies, and logistics.
• Manage clinic emails, calendars, rosters, and required documentation.
• Coordinate pharmacists and pharmacy technicians for clinic assignments.
• Support clinic-day operations and post-clinic follow-up.
• Assist with clinic billing, invoicing, and reconciliation.
• Maintain accurate employer and clinic records.
• Provide administrative support to pharmacy leadership and locations.
• Assist with purchasing, inventory, vendor communication, billing, and other operations.
• Maintain records and follow up on outstanding requirements.
• Assist with scheduling, reporting, and other administrative functions.
• Support implementation of new pharmacy programs and processes.
• Assist with reports, data collection, and process improvement initiatives.
• Support projects to improve efficiency and operations.

Skills

Organizational skills

Communication

Time management

Attention to detail

Microsoft Office

Excel

Scheduling systems

Pharmacist coordination

Education

High school diploma

Pharmacy technician registration preferred

18+ years old

Job description

• Base Pay $21.00 - $25.00 / Hour
• Job Category --PPRM Hawaii, Corporate, Pharmacy
• Employee Type Full Time
• Required Degree High school
• Manage Others No

Contact information

• Name Lindsay Wong
• Email [e-mail]

Job Title:

Pharmacy Operations Specialist

Division:

Department:

Pharmacy

Section:

HQ PSD Life Style

Location:

PPRM Hawaii

Reporting To:

Rx Pharmacy Operations Manager

FLSA Classification:

Non-Exempt

Employment Type:

Full Time

Compensation :

$21-$25 /hr. (based on experience)

Revision Date:

09/01/26

POSITION SUMMARY:

The Pharmacy Operations Specialist provides administrative and operational support to pharmacy leadership and pharmacy locations. The position serves as the primary coordinator for employer-sponsored immunization clinics, with increased clinic responsibilities during the seasonal vaccination period. During the remainder of the year, the position supports pharmacy operations, billing, credentialing, and special projects.

DUTIES:

Include the following (but are not limited - other duties may be assigned)

Reasonable Accommodations Statement:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

ESSENTIAL FUNCTIONS (responsibilities include, but are not limited to):

Employer Immunization Clinics

• Coordinate employer vaccination clinics, including scheduling, employer communication, staffing, supplies, and logistics.
• Manage clinic emails, calendars, rosters, and required documentation.
• Coordinate pharmacists and pharmacy technicians for clinic assignments.
• Support clinic-day operations and post-clinic follow-up.
• Assist with clinic billing, invoicing, and reconciliation.
• Maintain accurate employer and clinic records.

Pharmacy Operations

• Provide administrative and operational support to pharmacy leadership and pharmacy locations.
• Assist with purchasing, inventory, vendor communication, billing, and other pharmacy operations.
• Maintain records and follow up on outstanding requirements.
• Assist with scheduling, reporting, and other administrative functions.

Special Projects

• Support implementation of new pharmacy programs, services, systems, and processes.
• Assist with reports, spreadsheets, data collection, and process improvement initiatives.
• Support projects designed to improve pharmacy efficiency, service, and operations.
• Work with pharmacy leadership and other departments on assigned projects.
• Perform other duties as assigned.

SKILLS AND ABILITIES :

• Strong organizational, communication, and follow-through skills.
• Ability to manage multiple priorities and deadlines.
• Strong attention to detail and ability to work independently.
• Proficiency with Microsoft Office, Excel, email, and scheduling systems.
• Ability to work effectively with pharmacists, technicians, employers, vendors, and other departments

EXPERIENCE / EDUCATION :

• High school / Secondary school diploma or GED
• Must be at least 18 years of age
• Pharmacy or healthcare experience preferred.
• Pharmacy technician registration preferred but not required.

LANGUAGE ABILITY:

• Speak, Read and Write English

WORK ENVIRONMENT:

• Air condition while in store, subject to outside conditions of heat, rain, and wind while retrieving wagons/helping customers to their car, and chill temperatures if products need to be retrieved from chill
• Very fast paced

PHYSICAL DEMANDS:

Physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

Lift/Carry: Stand

C (Constantly)

C (Constantly)

Walk

C (Constantly)

11-20 lbs.

C (Constantly)

Sit

O (Occasionally)

21-50 lbs.

F (Frequently)

C (Constantly)

51-100 lbs.

O (Occasionally) w/assist

Reaching Outward

C (Constantly)

Over 100 lbs.

N (Not Applicable)

Reach Above Shoulder

O (Occasionally)

Push/Pull:

Climb

O (Occasionally)

F (Frequently)

O (Occasionally)

13 – 25 lbs.

F (Frequently)

Squat or Kneel

O (Occasionally)

26 -40 lbs.

F (Frequently)

O (Occasionally)

41-100 lbs.

O (Occasionally) w/assist

N (Not Applicable) Activity is not applicable to this occupation.

O (Occasionally) Occupation requires this activity up to 33% of the time (0-2.5+ hrs./day)

F (Frequently) Occupation requires this activity from 33% - 66% of the time (2.5 – 5.5+ hrs./day).

C (Constantly) Occupation requires this activity more than 66% of the time (5.5+ hrs./day)

OTHER PHYSICAL REQUIRMENTS:

• Sense of Sound (Hear oral communication and buzzers/alarms)

QSI reserves the right to request a review of written employee screening practices (back ground check) before employment in the booth. Their employment will be contingent on the results, due to the amount of negotiable items and prescription drugs being handled.

R.102215

The Company has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee’s ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the Company reserves the right to change this job description and/or assign tasks for the employee to perform, as the Company may deem appropriate.