Pharmacy Inventory Specialist Ambulatory

Brown Medicine; Cranston (RI); On-site; USD 32,000 - 52,000; Full time

Job summary

The Pharmacy Purchasing team at Brown University Health in Rhode Island Hospital seeks a detail-oriented Inventory Specialist who coordinates drug procurement, inventory management, and record keeping to ensure cost-effective supplies and patient safety.

You will collaborate with the Pharmacy Purchasing team and clinical staff to optimize stock levels, support recalls, and maintain compliance with DSCSA and 340b programs while upholding Brown University Health values.

Responsibilities

• Coordinates drug procurement operations and inventory management.
• Ensures DSCSA compliance and 340b program alignment.
• Reports on purchasing activity and inventory levels to Pharmacy Purchasing team.
• Handles recalls and backorders with timely notifications.
• Maintains purchasing records and offsite storage documentation.
• Collaborates with departments to optimize medication ordering and supply.

Job description

SUMMARY: Reports to Manager. Under the supervision of an on-duty Pharmacist, purchases medications and pharmaceutical supplies, performs record keeping requirements, maintains adequate inventory levels, provides inventory actions and communications relative to shortages/recalls and alternative product source selection. Serves as a resource for product and vendor information. Collaborates with various departments as necessary for medication ordering, inventory, distribution, and record keeping. Performs duties in compliance with the Drug Supply Chain Security Act (DSCSA). Brown University Health employees are expected to successfully role model the organization’s values of Compassion, Accountability, Respect, and Excellence as these values guide our everyday actions with patients, customers and one another. In addition to our values, all employees are expected to demonstrate the core Success Factors which tell us how we work together and how we get things done. The core Success Factors include: Instill Trust and Value Differences Patient and Community Focus and Collaborate RESPONSIBILITIES: Coordinates drug procurement operations and inventory management to ensure drug availability, accurate inventory value assessment, compliance to 340b, optimized inventory turns and minimizes drug expirations in cooperation with the Pharmacy Purchasing team. Synthesizes data from multiple sources, including, but not limited to, the 340b program, the “pharmacy own use” program, anticipatory order data, and alternative replenishment model data to produce a daily order that optimizes available purchase allotments and maximizes drug savings. Oversees charitable pharmacy inventory and coordinates with charitable medication distributor to investigate expanded medication access, as applicable. Collaborates with department leadership to ensure that the pharmacy maintains Drug Supply Chain Security Act (DSCSA) compliance. Works with the 340b team to proactively review opportunities for 340b savings as well as validate the qualification of said opportunities. Maintains responsibility for borrow and loan systems to hospital inpatient pharmacies, as well as transfers to and from other outpatient locations as applicable. Provides reports of such activity to Pharmacy Purchasing team. Establishes timely flow of purchasing receipts to Purchasing Specialist and/or accounts payable. Processes drug recall information in a timely manner and coordinates reverse medication distributor sequestration and pickup. Tracks credits and rebates in coordination with Purchasing Specialist. Assists with assuring accurate pricing, NDC listing, and active inventory identification information within the pharmacy inventory system. Assists with medication disposal collection receptacle pickup, coordination, and replenishment. Assists in managing vaccine supply and storage. Coordinates inventory to manage backorders, shortages, and recalls and secures acceptable product alternatives when necessary. Evaluates and adjusts par levels in response to ongoing utilization, shortages, waste, and critical needs. Coordinates with Purchasing Specialist and Clinical Pharmacist, Drug Shortage Management to alert operations team of any short‑term or long‑term backorders. Coordinates and participates in the annual pharmacy medication inventory for designated pharmacy location(s). Assists with maintaining purchasing records, invoices, receipts, and inventory control records and coordinates document storage via offsite record storage vendor. Generates purchasing and inventory reports as requested by departmental leadership. Assists Manager and/or Pharmacy Purchasing Specialist to investigate expanded access to medications and supports collection and provision of data for such efforts. Reviews and analyzes operations, recommends operational changes and/or innovative technologies to increase efficiency. In collaboration with pharmacy technician supervisor is instrumental in developing and implementing operational changes. Ensures compliance to established policies and procedures. Communicates effectively with all levels of staff to facilitate the flow of operations. Provides timely and accurate communication, both written and verbal as appropriate, regarding operational changes and continuous quality improvement activities, including goals and objectives of the Pharmacy as they relate to assigned area. Handles the receipt, storage, and disposal of hazardous sterile and nonsterile drugs, products, and preparations in compliance with United States Pharmacopeia (USP) Chapter 800 Hazardous Drugs – Handling in Healthcare Settings and the National Institute for Occupational Safety and Health (NIOSH) recommendations Maintains cleanliness and organization of all purchasing and drug storage areas. Performs other duties as assigned.

Pay Range:

$23.11-$38.16

EEO Statement:

Brown University Health is committed to providing equal employment opportunities and maintaining a work environment free from all forms of unlawful discrimination and harassment.

Location:

Rhode Island Hospital - 593 Eddy Street Providence, Rhode Island 02903

Work Type:

M-F 730-4:00 PM

Work Shift:

Variable

Daily Hours:

8 hours

Driving Required:

No