Pharmacy Inventory Coordinator, Pharmacy, Full-Time Days

Beacon Health System; South Bend (IN); On-site; USD 52,000 - 75,000; Full time

Benefits offered by this job

Medical, dental & vision insurance

Life insurance

403(b) matching

Competitive PTO

Shift differentials

EAP

Tuition & certification reimbursement

Clinical ladder program

Discounts (local & national)

Beacon Academy courses

Gym membership discount

Job summary

Beacon Health System is hiring a full-time Pharmacy Inventory Coordinator for Memorial Hospital in South Bend, IN. The role focuses on procuring pharmaceuticals, maintaining inventory levels, and coordinating distribution across the health system.

You will work under supervision with a focus on accuracy, regulatory compliance, and efficient purchasing processes. Strong computer skills and experience with inventory systems are essential for success.

Qualifications

• Requires HS diploma or equivalent and completion of an Indiana-approved pharmacy tech program.
• Current Indiana state certification required.
• Certified Pharmacy Technician (CPhT) required.
• Maintain active Indiana licensure and PTCB/ICPT certification throughout employment; 2+ years hospital pharmacy tech experience preferred.
• Minimum 3 years in a computerized purchasing environment required.
• Prior experience with pharmacy inventory systems preferred.

Responsibilities

• Manage pharmaceutical inventory levels, monitor stock, maintain par levels, cycle counts, and ensure product availability.
• Receive, verify, stock, and document pharmaceutical shipments with accuracy.
• Coordinate procurement through approved vendors, maintaining contract compliance and budget requirements.
• Research alternate supply sources, monitor drug shortages, and communicate availability and alternatives to staff.
• Collaborate with vendors on sourcing, pricing, deliveries, recalls, and inventory initiatives.
• Maintain inventory control systems, including barcode management and carousel replenishment.
• Coordinate return, replacement, and disposition of expired or recalled products.
• Support annual physical inventory and maintenance of automated storage systems.
• Process floor stock requisitions and ensure timely distribution to departments and facilities.
• Maintain purchasing records, GL coding, patient assistance documentation, and reports.
• Assist with vendor data collection and purchasing process improvements.

Skills

Computer skills

Inventory systems

Analytical abilities

Mathematical skills

Interpersonal skills

Education

HS diploma or equivalent

Indiana pharmacy tech program

CPhT certification

Indiana licensure

PTCB/ICPT certification

2+ years hospital pharmacy tech experience (preferred)

3+ years in computerized purchasing

Tools

Pharmacy inventory systems

Pharmacy ordering platforms

Job description

Beacon Health System is hiring a full-time, day-shift Pharmacy Inventory Coordinator for our Pharmacy Department at Memorial Hospital in South Bend, IN.

Be a Beacon. Make a Difference.

At Beacon Health System, you're not just part of a team, you're part of something bigger. Every patient interaction is a chance to lead with compassion, build trust, and create lasting impact. Here, your expertise supports healing, and your heart connects us to the communities we serve.

• Medical, Dental, & Vision Insurance through Cigna
• Life Insurance
• 403(b) Matching Retirement Fund
• Competitive Paid Time Off (PTO)
• Shift Differentials
• Employee Assistance Program (EAP)
• Tuition and Certification Reimbursement
• Clinical Ladder Program
• Local and National Discounts
• Beacon Academy Educational Courses
• Gym Membership Discount

About Memorial Hospital

Located in the heart of South Bend, Memorial Hospital is deeply rooted in the community it serves. From advanced surgical services to award-winning heart and cancer care, we provide comprehensive treatment with a personal touch. As part of Beacon Health System, we're dedicated to improving health and inspiring hope throughout the region.

What You'll Do

As a Pharmacy Inventory Coordinator, you will report to Manager, Pharmaceutical Purchasing. Under general supervision, and in accordance with established policies and procedures, procures pharmaceuticals and supplies from vendors, evaluates and maintains inventories at approved levels, and coordinates distribution of supplies through the carousel to Hospital and Health System entities. Maintains records and files as instructed.

Pharmacy Inventory Coordinator Job Responsibilities

• Manage pharmaceutical inventory levels by monitoring stock, maintaining par levels, conducting cycle counts, and ensuring product availability across the health system.
• Receive, verify, stock, and document pharmaceutical shipments while ensuring accuracy of products, quantities, and accompanying records.
• Coordinate medication and supply procurement through approved vendors while maintaining contract compliance and budget requirements.
• Research alternative supply sources, monitor drug shortages, and communicate product availability issues and therapeutic alternatives to pharmacy staff.
• Collaborate with vendors on product sourcing, pricing, deliveries, recalls, and inventory management initiatives.
• Maintain inventory control systems, including barcode management, carousel replenishment, temperature logs, and inventory reporting.
• Coordinate the return, replacement, and proper disposition of expired, recalled, or incorrectly received pharmaceutical products.
• Support annual physical inventory activities and coordinate maintenance and servicing of automated pharmacy storage systems.
• Process floor stock requisitions, prepare medication and supply orders, and ensure timely distribution to hospital departments and affiliated facilities.
• Maintain accurate purchasing records, GL coding, patient assistance program documentation, and inventory tracking reports.
• Assist with vendor contract data collection, price analysis, and purchasing process improvements.
• Support pharmacy operations by responding to inquiries, processing urgent medication requests, and assisting with special projects as assigned.
• Ensure compliance with regulatory requirements, organizational policies, inventory control standards, and medication storage guidelines.
• Participate in required training and departmental meetings while maintaining accurate records and supporting overall pharmacy operations.

What You Bring

As a Pharmacy Inventory Coordinator, this position requires knowledge of pharmacy inventory management, purchasing processes, and pharmaceutical supply control to ensure the accurate and efficient management of inventory. The ideal candidate possesses strong computer and keyboarding skills, including experience with computerized inventory systems and pharmacy ordering platforms. Success in this role requires strong mathematical and analytical abilities to calculate reorder quantities, verify inventory accuracy, and maintain inventory control procedures. Excellent interpersonal and communication skills are also essential for collaborating effectively with hospital staff and vendor representatives to support pharmaceutical inventory operations.

Required Qualifications

• The knowledge, skills and abilities as indicated below are normally acquired through the successful completion of a high school diploma or equivalent and successful completion of a pharmacy technician training program approved by the State of Indiana.
• Current certification through the State of Indiana is required.
• Certified Pharmacy Technician (CPhT) is required.
• A minimum of two years of experience working as a hospital pharmacy technician is preferred. Active licensure through the State of Indiana and certification through the Pharmacy Technician Certification Board (PTCB) or Institute for the Certification of Pharmacy Technicians (ICPT) must be maintained throughout employment.
• A minimum of three years experience working in a computerized purchasing environment required.
• Prior experience with pharmacy inventory systems preferred.

The Beacon Way

At Beacon Health System, our approach to care goes beyond clinical excellence because it's built on meaningful connections. Guided by our core values ofTrust, Respect, Integrity, and Compassion, we strive to create an environment where patients feel heard, employees feel valued, and innovation thrives.

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