Pharmacy Access Rep III

001 University of Rochester; San Antonio (TX); On-site; USD 30,000 - 41,000; Full time

Job summary

University of Rochester seeks a Pharmacy Technician to coordinate medications, obtain PA information, and enroll patients in assistance programs. The role emphasizes communication with prescribers, insurers, and patients to ensure timely, affordable access to therapies.

Eligible candidates typically hold an associate degree in pharmacy tech or related field, with ASHP training and PTCB certification preferred.

Qualifications

• Associate degree in a related field or equivalent experience.
• ASHP-accredited training program preferred.
• PTCB certification preferred and maintained.

Responsibilities

• Manages medication coordination and removes barriers to patient access.
• Communicates with prescriber offices for prior authorization and insurance approval.
• Enrolls patients in PAPs and documents the process.
• Coordinates with pharmacy staff to ensure timely delivery and adherence.

Skills

Communication

Problem solving

Professional presentation

Customer relations

Education

Associate degree in Pharmacy Technology

ASHP-accredited training

Tools

Pharmacy software

PA coordination tools

Job description

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.

Job Location (Full Address): 60 Corporate Woods, Brighton, New York, United States of America, 14623. Opening: Work Shift: UR - Day (United States of America). Range: Compensation Range: $21.97 - $29.66. The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

Responsibilities

• General Purpose: Manages medication coordination and removal of barriers that prevent patients from receiving their medications. Communicates with the prescriber’s office to acquire necessary information to submit prescriptions to the patient’s insurance for approval including prior authorization, and helps enroll patients in financial assistance programs and arrange timely delivery of the medication. Facilitates communication between the patient, pharmacist, insurance, and staff to ensure coordinated care.
• Essential Functions:
  • Maintains expertise on all potential patient assistance programs (PAP), grants, foundations, and coupons relevant to the high-cost drugs prescribed in their assigned area(s).
  • Analyzes patients that are receiving high-cost medications for potential participation in PAPs, and identifies the best options for the patient given their overall circumstances (insurance, disease state, income, etc).
  • Coordinates with the patient and/or family to obtain necessary information, including income information and other personal details, as well as to present PAP options to the patient/family when there are multiple options.
  • Enrolls patients in PAPs using the needed permission and information, follows up to determine the status of the application, and ensures proper documentation of this process.
  • Submits all required documentation to the PAP throughout the duration of treatment to verify that payment for each prescription refill is still active.
  • Understands and manages the payment process specific to each PAP, and ensures that payments are properly accounted for the correct patient and correct patient encounter.
  • Meets or discusses with the patient and/or family the status of PAP eligibility on an as-needed basis if coverage changes during treatment duration.
  • Serves as a subject matter expert available to patients, providers, and other staff about financial assistance resources, including PAPs, grants, foundations, manufacturer coupons, and social work.
  • Collaborates with social services and case management on patient assistance.
  • Coordinates medication and supplies preparation with pharmacy staff to ensure timely delivery.
  • Troubleshoots insurance issues with pharmacists, physicians, and staff to prevent treatment interruptions.
  • Follows up with patients to ensure safe and effective medication use.
  • Documents problems with the medication (i.e. delivery issues, side effects, adherence, difficulty with administration, etc.) and triages issues to the pharmacist when appropriate.
  • Coordinates medication ordering with inventory manager for special orders or low-volume medications.
  • Tracks changes in prescribing trends and coordinates with inventory manager if changes in stock on hand is needed.
  • Makes scheduled calls to patients to bill prescriptions and set up deliveries.
  • Facilitates adherence to medications by ensuring that patients receive prescribed medications in a timely manner.
  • Provides excellent customer service through the Pharmacy Call Center.
  • Triages patient calls to the appropriate party.
  • Answers incoming calls in a timely manner.
  • Monitors and reconciles patient charge accounts once a month.
  • Remains professional, courteous, and diligent in all interactions with staff and patients/families.
  • Obtains high patient and provider satisfaction results.
  • Reports errors through the hospital error reporting system (RL solutions) and contributes to quality improvement initiatives.
  • Assists with prescription audits and ensures timely completion of required patient documentation.
  • Assists with the training of new team members in the designated clinical area.
  • Maintains expertise in the current policies of the most common payors for the relevant administered drugs that require prior authorization (PA), and will be responsible for working with the prior authorization coordinators, office staff nurses, and other patient care staff to ensure that all required elements of the policy are applicable in advance of requesting PA.
  • Initiates, documents, and tracks all prior authorization on behalf of the areas to improve patient experience, ensure compliance, and prevent interruptions or delays in treatment.
  • Other duties as assigned.

Minimum Education & Experience

Associate’s degrees in a Medical, Secretarial, or related field and 4 years of relevant experience required. Or equivalent combination of education and experience.

Knowledge, Skills & Abilities

Capable of working independently with minimum supervision required. Strong communication skills, problem-solving abilities, and professional presentation required. Demonstrated customer relations skills required. Ability to multi-task, manage many details with accuracy, work under pressure, and maintain a professional attitude required.

Licenses and Certifications

Completed ASHP-accredited training program or equivalent experience as a pharmacy technician preferred. Certification from a nationally accredited pharmacy technician certification program (Currently PTCB) and maintain ongoing education requirements preferred.

Equal Opportunity Statement

The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University’s Mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.

Learn. Discover. Heal. Create.

Located in western New York, Rochester is our namesake and our home. One of the world’s leading research universities, Rochester has a long tradition of breaking boundaries—always pushing and questioning, learning and unlearning. We transform ideas into enterprises that create value and make the world ever better. If you’re looking for a career in higher education or health care, the University of Rochester may offer the perfect opportunity for your background and goals. At the University of Rochester, we are committed to fostering, cultivating, and preserving an inclusive and welcoming culture and are united by a strong commitment to be ever better—Meliora. It is an ideal that informs our shared mission to ensure all members of our community feel safe, respected, included, and valued.