PGIM - Associate, SMA Investment Operations

PGIM; Newark (NJ); On-site; USD 95,000 - 125,000; Full time

Benefits offered by this job

Market-competitive base salaries + end

Annual bonus potential

Medical, dental, vision, life, PTO

401(k) with company match

Wellness programs

Education benefit

Employee stock purchase plan

Job summary

PGIM Custom Harvest seeks an Associate to support the day‑to‑day SMA operations, ensuring accurate and timely execution across daily to annual processes. You will partner with Finance, Legal, Sales, Trading, and Technology to enhance controls and efficiency.

Responsibilities include billing/revenue support, CSAs & RIA documentation, new account onboarding with custodians, and ongoing operational reporting to stakeholders, focusing on data integrity and process improvements.

Qualifications

• 3–5+ years of experience in investment operations supporting SMA platforms.
• Strong analytical and problem‑solving skills with high attention to detail.
• Proficiency in Excel; familiarity with reporting or data tools is a plus.
• Ability to manage multiple priorities in a fast‑paced environment.
• Strong communication skills and cross‑functional collaboration.

Responsibilities

• Support SMA operations including onboarding, maintenance, and funding; end‑to‑end oversight across daily to annual processes.
• Assist with billing lifecycle and revenue reporting; prepare management fee and account balance reporting.
• Coordinate CSAs and RIA documentation; onboard new RIAs; ensure documentation aligns with requirements.
• Assist with new account onboarding across custodians and proxy edge setups; handle account configurations.

Skills

SMA Operations

Data Analysis

Excel

Cross-functional collaboration

Attention to detail

Education

Bachelor's degree in finance or related field

Tools

Proxy Edge

Reporting Tools

Job description

Job Classification:

Investment Management - Investment Operations

What You Will Do

We are seeking an Associate to support the day‑to‑day operational functions of the separately managed account (SMA) platform. This role is responsible for providing end‑to‑end operational oversight for the SMA platform, ensuring accurate, timely, and well‑controlled execution across daily, periodic, and annual processes. The position supports critical functions including billing and revenue reporting, client agreements and RIA documentation, new account onboarding, custodian coordination, operational reporting, and exception management. The role partners closely with Finance, Legal, Sales, Trading, and Technology teams to resolve issues, maintain data integrity, and support platform growth, while continuously enhancing operational controls, documentation, and process efficiency.

PGIM Custom Harvest, a division of the PGIM Global Wealth group, is a pioneer in the development of tax‑beneficial investment strategies using exchange‑traded funds (ETFs) for clients seeking improved after‑tax outcomes. We provide full exposure to a client‑selected benchmark while generating tax alpha through customized SMA portfolios of ETFs. PGIM Custom Harvest manages $7.1 billion on behalf of a wide range of RIAs and wealth managers.

What You Can Expect:

• Separately Managed Account Operations: Support of daily SMA operational workflows: Account onboarding, maintenance, and funding; Provide end‑to‑end operational oversight across daily, weekly, monthly, quarterly, and annual SMA operational processes to ensure accuracy, timeliness, and control.
• Billing & Revenue Support: Support all aspects of the billing lifecycle, including estimated and final quarterly management fees, terminations, and billing backup coverage; Prepare and deliver quarter‑end management fee and account balance reporting for Finance, including PGIM seed and management fee accounts; Maintain and update Quarterly Management Fee Summary files and support revenue reconciliation processes.
• Client Agreements & RIA Documentation: Coordinate and support new and updated Client Service Agreements (CSAs) and RIA side letters, including onboarding of new RIAs; Ensure documentation is accurate, complete, and aligned with operational and legal requirements.
• New Account & Custodian Onboarding: Support new account onboarding across custodians, including Proxy Edge setup and custodian‑specific configurations (e.g., LPL, Raymond James, Goldman Sachs); Assist with account setup nuances such as HIFO elections, sponsor profiles, and seed account templates.
• Daily Operational Oversight: Oversee daily operational workflows (Account terminations and reactivations, Corporate actions and related communications, Rep code updates and relationship pricing maintenance, Family ID linking and account data integrity reviews); Monitor and manage operational inboxes, systems, and service tools to ensure timely issue resolution; and Partner with internal and external stakeholders to investigate and resolve operational exceptions.
• Ongoing Reporting & Data Management: Produce and distribute daily and combined trade files, account status reports, and operational reporting for key stakeholders; Maintain and validate AUM, flow, and revenue reporting, including monthly and quarterly deliverables; Support quarterly data submissions for external benchmarks and providers.
• Periodic Process Oversight: Perform weekly operational reviews, including frozen account, FA detail, and non‑model termination reviews; Manage monthly operational processes, such as AUM reporting, trade file delivery, and flow reporting; Support quarterly and annual oversight processes, including ADV distribution and benchmark AUM reporting.
• Operational Governance & Continuous Improvement: Maintain and enhance operational controls, templates, and documentation; Identify process gaps, risks, and opportunities for automation or efficiency improvements; Partner cross‑functionally with Finance, Legal, Sales, Trading, and Technology teams on ongoing initiatives and enhancements.

What You Will Bring

• 3–5+ years of experience in investment operations supporting separately managed accounts (SMA’s)
• Strong analytical and problem‑solving skills with high attention to detail.
• Proficiency in Excel; familiarity with reporting or data tools is a plus.
• Ability to manage multiple priorities in a fast‑paced environment.
• Strong communication skills and the ability to work cross‑functionally
• Bachelor’s degree in finance, accounting, business, or a related field.

Salary Range Disclosure

Prudential is required by state specific laws to include the salary range for this role when hiring a resident in applicable locations. The salary range for this role is from $95,000 to $125,000. Specific pricing for the role may vary within the above range based on many factors including geographic location, candidate experience, and skills. Roles may also be eligible for additional compensation and/or benefits. Eligibility to participate in a discretionary annual incentive program is subject to the rules governing the program, whereby an award, if any, depends on various factors including, without limitation, individual and organizational performance.

About PGIM Global Wealth

PGIM Global Wealth is dedicated to helping clients solve their toughest investment challenges—whether it’s capital growth, reliable income, or protection from market volatility and other risks. As part of PGIM, the global investment management business of Prudential Financial, PGIM Global Wealth is the manufacturer and distributor of retail mutual funds sold primarily through third‑party distribution channels. The products and strategies we create are managed by PGIM, which is Prudential’s asset management organization. Prudential has become recognized as a leading provider of investment solutions for institutional and retail clients. Our reputation for financial strength, investment talent, risk management, and thought leadership has led to rapid growth.

What we offer you:

• Market competitive base salaries, with a yearly bonus potential at every level.
• Medical, dental, vision, life insurance, disability insurance, Paid Time Off (PTO), and leave of absences, such as parental and military leave.
• 401(k) plan with company match (up to 4%).
• Company-funded pension plan.
• Wellness Programs including up to $1,600 a year for reimbursement of items purchased to support personal wellbeing needs.
• Work/Life Resources to help support topics such as parenting, housing, senior care, finances, pets, legal matters, education, emotional and mental health, and career development.
• Education Benefit to help finance traditional college enrollment toward obtaining an approved degree and many accredited certificate programs.
• Employee Stock Purchase Plan: Shares can be purchased at 85% of the lower of two prices (Beginning or End of the purchase period).

Eligibility to participate in a discretionary annual incentive program is subject to the rules governing the program, whereby an award, if any, depends on various factors including, without limitation, individual and organizational performance. To find out more about our Total Rewards package, visit Work Life Balance | Prudential Careers.

Prudential Financial, Inc. of the United States is not affiliated with Prudential plc. which is headquartered in the United Kingdom.

Prudential is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ancestry, sex, sexual orientation, gender identity, national origin, genetics, disability, marital status, age, veteran status, domestic partner status, medical condition or any other characteristic protected by law.