PFS Credit Balance Representative - 40 hrs/wk, 1st shift

Blanchard Valley Health System; Findlay (OH); On-site; USD 38,000 - 48,000; Full time

Job summary

Blanchard Valley Health System in Findlay, OH is seeking a Credit Balance Representative to analyze posted transactions and determine corrections for credit balances. The role requires careful analysis to decide if refunds, transfers, reversals, or adjustments are needed, and to ensure accurate postings and refunds to the correct payer(s).

The position involves handling patient and payer communications, applying payer regulations, and performing filing and data entry.

Qualifications

• High school graduate or GED equivalent.
• 2–3 years of experience in medical billing and collections, or satisfactory completion of internal billing/self-pay billing assessment.
• Excellent written and verbal communication with positive oriented interpersonal skills.
• Knowledge and experience with Microsoft Office products and Windows PC functionality.
• Must be able to interpret information to determine patient age-related care needs and follow policies.

Responsibilities

• Researches and resolves credit balances on self-pay and insurance lines.
• Refunds overpayments or transfers payments to the correct accounts.
• Returns phone calls, referrals, or emails promptly and courteously.
• Understands payer regulations and explains EOBs to patients.
• Performs filing and data entry as assigned.
• Identifies barriers to efficient departmental operations and suggests solutions.
• Handles inquiries from patients, payers, staff and reports issues to Leadership.
• Maintains productivity levels per team standards.
• Attends staff meetings and training; may be remote or onsite per policy.

Skills

Communication

Interpersonal skills

Medical billing

Education

High school diploma or GED

Certified Patient Financial Services Specialist certificate

Healthcare administration degree (preferred)

Tools

Microsoft Office

Job description

PURPOSE OF THIS POSITION

The Credit Balance Representative analyzes posted transactions to determine why there is a credit balance. This position requires detailed analysis and critical thinking to determine what is necessary to correct the account. After review, if a refund is appropriate to either the patient or insurance company, a payment transfer is necessary, or a reversal or correction of contractual allowance or an administrative adjustment is warranted, the representative is responsible to correct the postings and/or refund the overpayment to the correct payer(s).

PURPOSE OF THIS POSITION

The Credit Balance Representative analyzes posted transactions to determine why there is a credit balance. This position requires detailed analysis and critical thinking to determine what is necessary to correct the account. After review, if a refund is appropriate to either the patient or insurance company, a payment transfer is necessary, or a reversal or correction of contractual allowance or an administrative adjustment is warranted, the representative is responsible to correct the postings and/or refund the overpayment to the correct payer(s).

Job Duties/Responsibilities

• Duty 1.Researches and resolves credit balances on both self-pay and insurance lines. Having a clear understanding of payment posting processes to resolve these issues. Documents all patient accounts activities concisely, including future steps needed for resolution.


• Duty 2.Responsible for refunding overpayments on accounts or transferring payments to the appropriate account/accounts.


• Duty 3.Returns phone calls, referrals, or emails promptly and in a courteous manner.


• Duty 4.Understands different payer regulations and can communicate effectively with patients regarding their Explanation of Benefits (EOB)


• Duty 5.Performs filing, data entry, and other duties as assigned.


• Duty 6.Identifies barriers to efficient departmental operations and takes an active role in developing appropriate and effective solutions.


• Duty 7.Handles telephone questions and concerns from patients, payers, internal/external staff. ensures complaints and inquiries are recorded and reported to Leadership.


• Duty 8.Monitors, completes, and maintains appropriate productivity levels of assigned tasks in accordance with team standards.


• Duty 9.The above duties reflect the general duties considered necessary to describe the principal functions of the job as identified and should not be considered a detailed description of all the work requirements that may be inherent to the position.


• Duty 10. Maintains a thorough understanding and education of federal and state regulations and payer specific policies and requirements to promote compliant credit and collection practices. Adheres to HIPAA related privacy, security and transaction & code set regulations in compliance with the federal guidelines. Accurately documents all account activity. Regularly attends and actively participates in staff meetings, in-service, and continuing education programs as offered. This provides needed educational updates for compliancy and organizational changes in the healthcare industry.


• Duty 11. Regularly attends and actively participates in staff meetings, training and continuing education that aligns with recognized improvement opportunities, payer policies and procedures and ensures to maintain up to date certifications. This could be remote and/or onsite as necessary, per the BVHS remote policy. Assists in other duties and projects as needed assigned by the supervisor and/or manager.

Required Qualifications

• High school graduate or GED equivalent


• Certified Patient Financial Services Specialist certificate to be completed within 12 months of hire date.


• 2-3 years of experience in medical billing and collections, or satisfactory completion of internal billing/self-pay billing assessment.


• Excellent written and verbal communication with positive oriented interpersonal skills.


• Knowledge and experience with Microsoft office products and Window PC functionality


• Individual must be able to demonstrate the knowledge and skills necessary to provide care appropriate to the age of the patient served on his/her assigned unit/department. The individual must demonstrate knowledge of the principles of growth and development over the life span and possess the ability to assess data reflective of the patient’s status.Must be able to interpret the appropriate information needed to identify each patient’s requirements relative to their age-specific needs and to provide the care needed as described in the area’s policies and procedures.

Preferred Qualifications

• Degree in healthcare administration or related field, and/or relevant work experience.


• Medical terminology


• ICD 10 and/or CPT coding knowledge

PHYSICAL DEMANDS

This position requires a full range of body motion with intermittent bending, squatting, kneeling, and twisting. The associate must be able to sit for three hours, walk for one hour and stand for two hours per day. The associate must be able to lift 20 pounds. The individual must have excellent eye/hand coordination to operate the machines. This position requires corrected vision and hearing in the normal range.