Personnel Specialist

GILBERT PUBLIC SCHOOLS; Gilbert (AZ); On-site; USD 25,000 - 36,000; Full time

Job summary

Gilbert Public Schools in Gilbert, AZ seeks a Personnel Specialist in the Office of Talent Management to oversee updating employee and applicant data, maintain status records, and provide information to internal departments and outside agencies. You will process district/state/federal reports and monitor programs and processes.

The position requires a Level One IVP Fingerprint Clearance Card, processing I-9s, hiring steps, payroll changes, and salaries.

Qualifications

• Experience: Job related experience with increasing levels of responsibility is desired.
• Education: Targeted job related education that meets organization's prerequisite requirements.
• Certifications/Clearances: Must possess a valid Arizona DPS Level One IVP Fingerprint Clearance Card while employed.

Responsibilities

• Process new employees, transfers, and resignations.
• Assist in orientation of new personnel.
• Maintain employment files and records.
• Respond to inquiries from internal and external sources.
• Post and track classified job postings and flagged applicants.
• Prepare probationary reports every three months.
• Handle information related to I-9, hiring, payroll changes, and resignations.
• Maintain personnel files.
• Serve as DPS compliance contact for criminal history and fingerprinting.
• Track employment authorization expiration.
• Submit monthly Board Docs postings.
• Manage unemployment claims with state and Casebuilder.
• Produce monthly job opening and labor turnover reports.
• Conduct end-of-month Department of Labor Survey.
• Determine salaries on Pay for Additional Work forms and submit to payroll.
• Assist with employment or appointment contracts.
• Process substitute applications.
• Maintain substitute calling system.
• Process absence reports to payroll.
• Holds new hire substitute orientation and training.
• Enter new hires in iVisions.
• Process new hire paperwork and distribute to payroll, benefits, personnel, technology, and Superintendent's office.
• Update job postings.
• Coordinate student teacher placements.
• Process intern/practicum/observation paperwork and fingerprint cards.
• Maintain student teaching/intern contracts with colleges.

Job description

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Openings as of 8/28/2026

Personnel Specialist JobID: 18071

• Date Posted:
  8/10/2026
• Location:
  Office of Talent Management
• Closing Date:
  10/30/2026

Job Grade: 115

Hourly Rate: $21.94and up depending on experience

Fingerprint Clearance Card: Must have a Level One IVP Fingerprint Clearance Card prior to processing. Please follow these steps: Step One Step Two

Purpose Statement

The job of the Personnel Specialist is done for the purpose of overseeing updating employee and applicant data, maintaining employee status records, providing information to a variety of internal departments and outside agencies, processing of district/state/federal reports, and monitoring assigned programs and processes.

Essential Functions

• Responsible for processing new employees, transfers, and resignations
• Assists in the orientation of new personnel for the purpose of ensuring new employees are knowledgeable of current practices
• Maintains a variety of employment files and records
• Responds to a variety of written and verbal inquiries from a variety of internal and external sources
• Responsible for Classified job posting and tracking classified flagged applicants
• Responsible for probationary reports for support staff every three months, and sending them to appropriate parties
• Responsible for processing information related to a variety of processes including employment eligibility (I-9), hiring, transfers, payroll changes, and resignations
• Responsible for maintaining personnel files
• Works as Department of Public Safety compliance contact for criminal history reports and fingerprinting issues
• Responsible for tracking employment authorization (Green card) expiration for all employees
• Responsible for classified support staff Board Agenda submitted once a month on Board Docs website
• Responsible for unemployment claims from state and Casebuilder (EQUIFAX/TALX)
• Responsible for job opening and labor turnover report at the end of each month
• Responsible for end of month Department of Labor Survey
• Responsible for determining salaries on "Pay for Additional Work" paperwork and submission to payroll
• Assists in statement of employment or notice of appointment contracts
• Processes substitute applications
• Responsible for maintaining substitute calling system
• Responsible for processing absence report and sending to payroll services
• Holds new hire substitute orientation and training classes
• Responsible for entering new hires in iVisions
• Responsible for processing new hire paperwork and distributing to payroll, benefits, personnel, technology department, and Superintendents office
• Responsible for updating job postings
• Responsible for coordinating student teacher placements each semester
• Responsible for processing intern/practicum/observation student's paperwork and fingerprint cards
• Responsible for maintaining student teaching/intern contracts with various colleges and universities

Job Requirements

Mental Requirements

Learning Development- Level C Sufficient to read and write technical instruction, understand standardized methods, operate specialized and varied equipment, perform standard mathematical applications. Learning development involves the equivalent of some technical or vocational training beyond high school, often resulting in a certification.

Problem Solving - Level 2 Work situations require consideration and interpretation of circumstances or information to choose the most effective responses. Solutions may be somewhat technical, yet are relatively straightforward, obvious and well-defined once problems are understood. Responses come from the realm of prior learning and experiences.

Physical Requirements

Physical Skill - Level A Basic level of learned physical skill is required. No special coordination beyond that used for normal mobility and handling of everyday objects and materials is needed to perform the job satisfactorily.

Physical Effort - Level 1 Minimal physical exertion is required. Most job time is spent sitting with occasional walking. Occasional lifting, guiding, and carrying of lightweight materials or equipment.

Social Requirements

Human Relations Skill- Level B Job requires patience in communication and well-developed verbal skills to exchange technical or complex information with individuals or small, informal groups. skills in establishing harmonious relationships and gaining cooperation are important.

Scope of Contacts - Level 2 Interpersonal contacts extend to peers in other work groups, or to clients/customers who speak the language, either within or outside the organization. interactions with higher levels of authority beyond immediate supervisor must be conducted on an intermittent basis.

Work Environment

Performance Environment - Level A Changes in environments, work pressure, disturbances of work flow, and irregularities in work schedule are infrequent.

Physical Working Conditions - Level 1 Generally good working conditions. Little or no exposure to extremes in noise, temperature, etc. little or no exposure to safety or health hazards.

Accountability

Level of Accountability - Level B Responsible for producing journey-level work output on an independent basis subject to supervisory direction and review.

Organizational Impact - Level 2 Work results impact the accuracy, reliability, and acceptability of further results beyond the immediate work section. work results are noticeable and represent a portion of, or support product or service received by the customer or general public.

Experience, Education, and Certifications

Experience: Job related experience with increasing levels of responsibility is desired.

Education: Targeted job related education that meets organization's prerequisite requirements.

Certifications/Clearances: Must possess a valid Arizona DPS Level One IVP Fingerprint Clearance Card while employed.

Compensation Details

FLSA Status: Non Exempt

Pay Schedule: Hourly - Grade 115

Work Calendar: Support 12 Month Long

Non Discrimination Statement

Gilbert Unified School District does not discriminate on the basis of race, color, religion, national origin, ethnicity, sexual orientation, sex, (including pregnancy and other related conditions), gender identity, gender expression, genetic information, age (over 40), parental status, or disability in admission to its programs, services, or activities, in access to them, in treatment of individuals, or in any aspect of their operations. The District provides equal access to the Boy Scouts and other designated youth groups pursuant to the Boy Scouts of America Equal Access Act. The lack of English language skills shall not be a barrier to admission or participation in the District's activities and programs. The Gilbert Unified School District also does not discriminate in its hiring or employment practices.

This notice is provided as required by Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Title IX of the Education Amendments of 1972, the Age Discrimination Act of 1975, and the Americans with Disabilities Act of 1990.

Inquiries about Title IX may be referred to the Title IX Coordinator, the U.S. Department of Education's Office for Civil Rights or both. The nondiscrimination policy and grievance procedures are located on the Gilbert Public Schools website.

Postings current as of 8/28/2026 8:33:00 AM CST.

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