PERSONNEL SERVICES SPECIALIST/CBJA-SES - 42003391

Florida; Tallahassee (FL); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Annual and Sick Leave benefits

State Group Insurance options

Retirement plan options

Job summary

Florida Department of Agriculture and Consumer Services, Division of Administration, Bureau of Personnel Management, seeks a Personnel Services Specialist/CBJA-SES to manage People First PF data, classify actions, and keep official position descriptions and organization charts up to date.

The role requires coordinating with Personnel, Finance and Accounting, and Planning and Budgeting, reviewing position descriptions, and ensuring accurate PF and OnBase records, with an emphasis on adherence to

Qualifications

• Ability to communicate effectively, verbally and in writing.
• Ability to plan, organize and coordinate work assignments.
• Ability to establish and maintain effective working relationships with others.
• Ability to collect, evaluate and analyze data relating to personnel program functions.
• Ability to understand and apply applicable rules, regulations, policies and procedures relating to personnel program functions.
• Ability to pay attention to detail.
• Knowledge of the basic principles of personnel administration.

Responsibilities

• Maintains the Organization Management segment of the People First System (PF) for the Department of Agriculture and Consumer Services by inputting position data for various classification actions.
• Coordinates with appropriate staff within Personnel, Finance and Accounting, and Planning and Budgeting Offices regarding position and organization information.
• Provides assistance to personnel liaisons and supervisors with classification questions.
• Maintains the official position descriptions and organizational charts for the department.
• Screens, logs and processes incoming Classification Action Requests for the department.
• This includes reclassifications, transfers, headquarters location changes, supervisory changes, pay additives, position funding changes and updated duties and responsibilities.
• Assures that all necessary documents are submitted in accordance with established procedures; contacts division personnel liaison when discrepancies occur.
• Performs analyses of requested actions, comparing position duties, KSAs, licensure, other job requirements, etc., of similar positions to determine appropriateness of class title and broadband occupation.
• Coordinates requests and/or approved actions with the Benefits Section, Recruitment Section, Payroll Section, Planning and Budgeting and department personnel liaisons.
• Finalizes actions after approval by supervisor, the Chief of Personnel and other appropriate staff by updating the PF System and making changes to position descriptions and organization charts.
• Distributes all approved actions and correspondence to appropriate parties (each liaison of the division affected), Recruitment Section, Benefits Section, Payroll Section and Bureau Chief's Office.
• Assists with establishing specialty role code groups in the PF System.
• Imports position descriptions in OnBase system.
• Reviews position descriptions in the OnBase system for quality assurance.
• Responsible for setting up and maintaining agency organization structure within the Organization Management segment in PF for the department.
• Establishes and updates the organization structure codes for all divisions, bureaus, and sections.
• Inputs FLAIR account codes, FLAIR organization codes, budget entities, expansion option codes, department codes and individual position data.
• Codes all position descriptions.
• Establishes new positions in PF and abolishes positions as mandated by the Legislature.
• Performs special projects such as coordinating salary/position surveys and other classification/pay related activities and projects.
• Serves as backup point of contact with the Hiring Manager for requisitions.
• Reviews the current position description with the Hiring Manager before the position is advertised to determine if duties and responsibilities are accurate and if the position is classified correctly.
• Ensures that Selected Exempt Service positions meet the exemption criteria.
• Processes agency reorganization packages and emails required documents (reorg narrative, proposed org charts, proposed position descriptions) to the Office of Policy and Budget for approval.
• Ensures the establishment or modification of PF FLAIR org codes, budget entities, state program component codes, and/or FLAIR account codes in the PF System.
• Prepares and maintains the official organizational charts for the Department of Agriculture and Consumer Services.
• This includes the overall organizational charts of the department and detailed organization charts of each division's structure.
• All the organization charts are maintained in Visio.
• Performs other related work duties as required.

Skills

Communication

Planning

Coordination

Data analysis

Regulations compliance

Attention to detail

Personnel administration

Education

High school diploma

Bachelor's degree

Master's degree

Job description

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PERSONNEL SERVICES SPECIALIST/CBJA-SES - 42003391

Date: Sep 30, 2026

Requisition No:884764

Agency: Agriculture and Consumer Services

Working Title: PERSONNEL SERVICES SPECIALIST/CBJA-SES - 42003391

Florida Department of Agriculture and Consumer Services

Division of Administration

Bureau of Personnel Management

Open Competitive Opportunity

The State Personnel System is an E-Verify employer.

Minimum Requirements

• A high school diploma or its equivalent and seven (7) years of professional personnel experience; or
• A bachelor's degree (4 years) from an accredited college or university and three (3) years of professional personnel experience; or
• A master's degree (6 years) from an accredited college or university in business, public administration, communications, education or one of the social or behavioral sciences can substitute for one year of the required experience.

Educational Note

Graduates utilizing education attained in the United States to meet the minimum requirements of a position will not be appointed until verification of the applicable degree has been obtained. Foreign trained graduates utilizing a degree attained outside of the United States to meet the minimum requirements of a position must be prepared to provide a copy of a credential evaluation conducted by an Approved Credential Evaluation Agency. A list of approved agencies can be viewed at “Approved Credential Evaluation Agencies, Florida Department of Education.” Approved Credential Evaluation Agencies (fldoe.org)

Attention Candidates

• All fields in the Candidate Profile must be completed (an attached resume is not a substitution for the information required on the candidate profile).
• Work history, duties and responsibilities, hours worked, supervisor, and formal education fields, etc. must be filled out to determine qualifications for this position.
• Responses to Qualifying Questions must be verifiable in the Candidate Profile.

The Florida Department of Agriculture and Consumer Services values and supports employment of individuals with disabilities. Qualified individuals with disabilities are encouraged to apply.

Notes

To maintain fairness and integrity, applicants are required to provide honest and authentic responses during all stages of the evaluation and selection process. Applicants must rely on their own personal knowledge, thoughts, and impressions. A candidate’s use of Artificial Intelligence (AI) tools to answer qualifying questions or participate in interviews will be taken into consideration when determining qualification for the position.

Successful applicant must pass a background screening, including fingerprinting, as a condition of employment.

Job Duties

Maintains the Organization Management segment of the People First System (PF) for the Department of Agriculture and Consumer Services by inputting position data for various classification actions. Coordinates with appropriate staff within Personnel, Finance and Accounting, and Planning and Budgeting Offices regarding position and organization information. Provides assistance to personnel liaisons and supervisors with classification questions. Maintains the official position descriptions and organizational charts for the department.

Screens, logs and processes incoming Classification Action Requests for the department. This includes reclassifications, transfers, headquarters location changes, supervisory changes, pay additives, position funding changes and updated duties and responsibilities. Assures that all necessary documents are submitted in accordance with established procedures; contacts division personnel liaison when discrepancies occur. Performs analyses of requested actions, comparing position duties, KSAs, licensure, other job requirements, etc., of similar positions to determine appropriateness of class title and broadband occupation. Coordinates requests and/or approved actions with the Benefits Section, Recruitment Section, Payroll Section, Planning and Budgeting and department personnel liaisons.

Finalizes actions after approval by supervisor, the Chief of Personnel and other appropriate staff by updating the PF System and making changes to position descriptions and organization charts. Distributes all approved actions and correspondence to appropriate parties (each liaison of the division affected), Recruitment Section, Benefits Section, Payroll Section and Bureau Chief's Office. Assists with establishing specialty role code groups in the PF System. Imports position descriptions in OnBase system. Reviews position descriptions in the OnBase system for quality assurance.

Responsible for setting up and maintaining agency organization structure within the Organization Management segment in PF for the department. Establishes and updates the organization structure codes for all divisions, bureaus, and sections. Inputs FLAIR account codes, FLAIR organization codes, budget entities, expansion option codes, department codes and individual position data. Codes all position descriptions. Establishes new positions in PF and abolishes positions as mandated by the Legislature.

Performs special projects such as coordinating salary/position surveys and other classification/pay related activities and projects. Serves as backup point of contact with the Hiring Manager for requisitions. Reviews the current position description with the Hiring Manager before the position is advertised to determine if duties and responsibilities are accurate and if the position is classified correctly. Ensures that Selected Exempt Service positions meet the exemption criteria.

Processes agency reorganization packages and emails required documents (reorg narrative, proposed org charts, proposed position descriptions) to the Office of Policy and Budget for approval. Ensures the establishment or modification of PF FLAIR org codes, budget entities, state program component codes, and/or FLAIR account codes in the PF System.

Prepares and maintains the official organizational charts for the Department of Agriculture and Consumer Services. This includes the overall organizational charts of the department and detailed organization charts of each division's structure. All the organization charts are maintained in Visio.

Performs other related work duties as required.

Knowledge, Skills, and Abilities

• Ability to communicate effectively, verbally and in writing.
• Ability to plan, organize and coordinate work assignments.
• Ability to establish and maintain effective working relationships with others.
• Ability to collect, evaluate and analyze data relating to personnel program functions.
• Ability to understand and apply applicable rules, regulations, policies and procedures relating to personnel program functions.
• Ability to pay attention to detail.
• Knowledge of the basic principles of personnel administration.

The Benefits of Working for the State of Florida

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision and other supplemental insurance options;
• Retirement plan options, including employer contributions (For more information, please visit www.myfrs.com ;)

For an estimate of the total compensation package for this position, please visit the “Total Compensation Estimator Tool” located above under the “Posting Closing Date.”

Special Notes

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Location: TALLAHASSEE, FL, US, 32301 TALLAHASSEE, FL, US, 32312 TALLAHASSEE, FL, US, 32399 TALLAHASSEE, FL, US, 32316 TALLAHASSEE, FL, US, 32309 TALLAHASSEE, FL, US, 32307 TALLAHASSEE, FL, US, 32317 TALLAHASSEE, FL, US, 32308 TALLAHASSEE, FL, US, 32310 TALLAHASSEE, FL, US, 32302 TALLAHASSEE, FL, US, 32305 TALLAHASSEE, FL, US, 32304 TALLAHASSEE, FL, US, 32303 TALLAHASSEE, FL, US, 32311

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.