Personnel Security Assistant

MELE Associates; Albuquerque (NM); On-site; USD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a dedicated Personnel Security Assistant to provide essential clerical and technical support to personnel security programs. This role involves processing clearance requests, managing badge access, and maintaining compliance with federal guidelines. The ideal candidate will possess a high school diploma and relevant experience, along with an active DOE Q Clearance. This full-time position offers a collaborative work environment with opportunities for cross-training and professional growth. Join a team committed to ensuring the security and integrity of personnel operations in a dynamic setting.

Benefits

Hybrid remote/office work environment

Employer Paid Medical, Dental & Vision Care

Low-Cost Family Health Care

11 Federal Holidays

3 weeks’ vacation

401k with Generous Employer Match

Cross-training opportunities

Qualifications

• 1-3 years of experience in personnel security or related administrative support.
• Active DOE Q Clearance is required for this position.

Responsibilities

• Process clearance requests and manage badge access for employees.
• Maintain electronic records and ensure compliance with federal guidelines.

Skills

Personnel Security

Clearance Processing

Database Management

Administrative Support

Collaboration

Education

High School Diploma or GED

Bachelor's degree

Tools

CPCI

DISS

PIPS/CVS

Microsoft Office Suite

Job description

POSITION SUMMARY

MELE Associates is seeking a Personnel Security Assistant. The Personnel Security Assistant provides a broad range of clerical, administrative, and technical support to the Department of Energy (DOE) and National Nuclear Security Administration (NNSA) personnel security programs. This role supports day-to-day operations for multiple offices, including NA-84 (Albuquerque and DC), with responsibilities spanning clearance processing, badging, classified matter control, and special access program support.

ESSENTIAL FUNCTIONS

• Clearance Processing & Verification:
  • Process Q Clearance requests for federal employees, contractors, and Other Government Agencies (OGAs).
  • Perform clearance verifications using CPCI (eDISS) and DISS databases.
  • Review and analyze personnel security documentation and investigative reports.
  • Process initial and reinvestigation cases, ensuring complete and accurate case file management.
  • Provide timely notifications regarding cancellations, approvals, or terminations of clearances.
  • Handle verbal and written clearance verifications related to DOE Headquarters cases.
• Badge and Access Management:
  • Process HSPD-12 badge requests for contract employees and OGAs.
  • Manage clearance passing, visitor coordination, and facility access for special events.
• Database and Records Management:
  • Maintain electronic records and logs; scan and upload documentation to systems of record.
  • Utilize and audit electronic tracking tools such as Clearance Access Tracking System (CATS), CPCI, DISS, and PIPS/CVS.
  • Ensure data accuracy, confidentiality, and compliance with DOE and federal guidelines.
• Security Program Support:
  • Provide multi-disciplined security support for Collateral, SCI, and SAP activities.
  • Assist in the development, implementation, and refinement of personnel security processes and procedures.
  • Support onboarding, offboarding, and termination procedures for employees and contractors.
  • Conduct basic screening, analysis, and research related to security cases and complex personnel security issues.
• Cross-Organizational Collaboration:
  • Provide administrative support to the NA-80 offices, as requested.
  • Collaborate with organizations to resolve personnel security matters.
  • Coordinate with other DOE personnel to address and resolve security-related issues.
  • Support international visit coordination, both on-site and off-site.
• Classified Matter Protection:
  • Apply knowledge of Classified Matter Protection and Control (CMPC) standards in daily operations.
• Ad Hoc Duties:
  • Advise supervisors on potentially sensitive or controversial personnel security issues.
  • Perform other duties as assigned to support the overall mission of DOE and NNSA personnel security.

MINIMUM QUALIFICATIONS

• High School Diploma or GED.
• 1–3 years of experience in a personnel security or related administrative support role.
• Active DOE Q Clearance.

PREFERRED QUALIFICATIONS

• Bachelor’s degree from an accredited university or college.
• 3+ years of experience in personnel security or a related field.
• Familiarity with federal investigative databases (DISS, PIPS/CVS, CPCI) and DOE security protocols.
• Strong proficiency in Microsoft Office Suite and data tracking systems.

LOCATION: This is a full-time onsite position in Albuquerque, NM.

SALARY: Salaries are determined based on several factors including external market data, internal equity, and the candidate’s related knowledge, skills, and abilities for the position.

BENEFITS

• Hybrid remote/office work environment.
• Employer Paid, High Quality Employee Medical, Dental & Vision Care.
• Low-Cost Family Health Care offered.
• 11 Federal Holidays and 3 weeks’ vacation.
• 401k with Generous Employer Match.
• Cross-training opportunities.