Personal Assistant / Travel Specialist (Part-Time)

Nift; United States; Remote; USD 40,000 - 80,000; Part time

Job summary

Join a forward-thinking company as a part-time Personal Assistant, where you'll support the CEO in travel planning and logistics. This role is perfect for someone with a proactive mindset and exceptional organizational skills, eager to make a direct impact in a fast-growing, cash-flow-positive environment. You'll manage travel arrangements and coordinate events, enabling the CEO to focus on strategic initiatives. If you're looking for a dynamic role in a thriving startup culture, this is the opportunity for you.

Benefits

Competitive Compensation

Opportunity for Growth

Impact on Revenue and Growth

Qualifications

• 6+ years of experience, including 2 years supporting a CEO or executive.
• Exceptional organizational skills and attention to detail.

Responsibilities

• Manage all aspects of the CEO’s travel logistics and planning.
• Coordinate professional events and manage multiple projects.

Skills

Organizational Skills

Emotional Intelligence

Interpersonal Skills

Communication Skills

Problem-Solving

Time Management

Proactivity

Attention to Detail

Education

BS/BA Degree

Equivalent Experience

Tools

Google Workspace

Spreadsheets

Expense Reporting Tools

Job description

Personal Assistant / Travel Specialist (Part-Time)

Remote/USA

Nift is seeking a highly organized part-time Personal Assistant to support our CEO, with a primary focus on travel planning. The ideal candidate will have a minimum of 6 years of experience, including at least 2 years supporting a CEO, GM, SVP at a technology startup, or a Partner at a VC firm.

This role requires high emotional intelligence (EQ), excellent interpersonal skills, and exceptional attention to detail. You’ll be responsible for managing all aspects of the CEO’s travel—including flights, hotels, ground transportation, dining, conferences, itineraries, and related logistics (e.g., receipts and expense tracking).

You’ll play a critical role in offloading 3–4 hours of daily workload from the CEO’s primary Executive Assistant, helping the team operate efficiently as the company scales its external partnerships, projects, and strategic initiatives.

Our Mission

Nift’s mission is to reshape how people discover and try new brands by introducing them to new products and services through thoughtful "thank-you" gifts. Our customer-first approach ensures businesses acquire new customers efficiently while making customers feel valued and rewarded.

We are a data-driven, cash-flow-positive company that has experienced 1,111% growth over the last three years. Now, we’re scaling to become one of the largest sources for new customer acquisition worldwide. Backed by investors who supported Fitbit, Warby Parker, and Twitter, we are poised for exponential growth and ready to demonstrate impact on a global scale. Read more about our growth here and here .

What You'll Do

• Manage all aspects of the CEO’s travel: book flights, hotels, ground transportation, and plan logistics to and from airports, events, and meetings
• Identify and recommend restaurants or food sources conveniently located near hotels and conference venues, or proactively reserve/order meals in advance based on the CEO’s dietary preferences and restrictions
• Coordinate and organize professional events, such as speaking engagements, trade shows, conferences, business dinners/socials, and potentially, plan our company company off-sites (Quarterly/Annually)
• Identify ways the CEO can use his time better, and take things off his plate
• Report to the CEO’s Executive Assistant to ensure alignment on strategy, priorities, schedule and tasks

What You Need

• BS/BA degree (preferred) or equivalent years of experience
• Minimum of 6 years of post-college work experience, at least 2 years as an Executive Assistant supporting a CEO or executive team member at a tech startup or VC firm
• Incredibly proactive, ability to take initiative, operate autonomously to get answers, context, and the data to solve problems
• Excellent EQ, interpersonal and relationship-building skills, empathetic
• Strong written and verbal communication skills
• Exceptional organizational skills, attention to detail, follow through skills, meet deadlines, the ability to manage multiple projects simultaneously and drive things to completion
• High level of drive, a self-starter
• High level of professionalism, discretion, integrity, and confidentiality
• Strong scheduling / coordination skills, adaptable, flexible with last-minute changes
• Ability to work independently and thrives under pressure in a quickly changing environment
• A positive attitude / outlook has an optimistic approach to work and life
• Strategic thinking and problem-solving abilities
• High degree of proficiency with productivity processes & tools (e.g., Google Workspace, spreadsheets, expense reporting)

What You Get:

• Great opportunity to join a growing, cash-flow-positive company while having a direct impact on Nift's revenue, growth, scale, and future success
• Competitive compensation

To Our Interested Applicants:

We’ve recently received several notifications of scams and fraud attempts recently by agencies, groups, or bad actors pretending to be members of our HR and recruiting teams.

If you receive any suspicious emails, please contact us via [e-mail]

Please take note of the email address from which the message originated. All official and authorized communication regarding hiring will come from a 'gonift.com' email. Non Nift emails should be treated as a scam attempt until confirmed by the Nift team.

Our open positions are currently listed on our Careers page. When in doubt, apply directly to the role on our website. We do not ask for private information such as bank accounts, credit cards, or other accounts as part of our application or interview process.

Apply for this job

*

indicates a required field

First Name *

Last Name *

Preferred First Name

Email *

Phone *

Resume/CV *

Enter manually

Accepted file types: pdf, doc, docx, txt, rtf

Enter manually

Accepted file types: pdf, doc, docx, txt, rtf

LinkedIn Profile *

How would you describe Nift in your own words or to your friends? *