Personal Assistant to Director

Midwest Dizziness and Balance Institute; St. Louis (MO); On-site; USD 30,000 - 40,000; Part time

Benefits offered by this job

Health insurance

401k

Job summary

Midwest Dizziness and Balance Institute is seeking an exceptional Executive & Personal Assistant to organize, problem-solve, and keep life running smoothly for the founder. This role combines business and personal support, acting as a right hand to manage calendars, travel, errands, and confidential matters with discretion.

The ideal candidate is highly organized, tech-savvy, proactive, and capable of learning new software quickly.

Qualifications

• Excellent organizational skills and attention to detail.
• Tech-savvy and quick to learn new software.
• Ability to anticipate needs and solve problems.
• Discretion and confidentiality in handling information.

Responsibilities

• Organize meetings, deadlines, and priorities.
• Monitor and organize email correspondence.
• Coordinate projects and follow up to ensure completion.
• Research solutions and vendors independently.
• Create organized systems and improve workflows.
• Handle confidential business information with discretion.

Skills

Exceptional organizational skills

Problem solving

Tech-savvy

Independent thinker

Discretion and confidentiality

Calendar management

Project coordination

Reliability

Tools

Microsoft Office

Google Workspace

Job description

I’m looking for an exceptional Executive & Personal Assistant who thrives on organization, solving problems, and making life run smoothly. This is far more than an administrative position—you’ll become my right hand, managing both business and personal responsibilities so I can focus on leading and growing the company. The ideal candidate is incredibly resourceful, technologically savvy, trustworthy, and capable of figuring things out independently. I need someone who anticipates needs, takes initiative, and solves problems before they become problems.

Location

Onsite in Chesterfield, MO at both my business and residence

Will start as a part time position (at least 25 hours) but depending on outcomes could quickly move into full time (40 hour/week position)

About the Role

I’m looking for an exceptional Executive & Personal Assistant who thrives on organization, solving problems, and making life run smoothly. This is far more than an administrative position—you’ll become my right hand, managing both business and personal responsibilities so I can focus on leading and growing the company.

The ideal candidate is incredibly resourceful, technologically savvy, trustworthy, and capable of figuring things out independently. I need someone who anticipates needs, takes initiative, and solves problems before they become problems.

Responsibilities

Business Support

• Organize meetings, deadlines, and priorities
• Monitor and organize email correspondence
• Coordinate projects and follow up to ensure completion
• Research solutions and vendors independently

Create organized systems and improve workflows

Handle confidential business information with discretion

Personal Support

• Coordinate personal appointments and scheduling
• Run errands such as picking up packages, coffee, lunch, supplies, groceries
• Manage personal calendar and reminders
• Assist with travel planning and reservations
• Help organize daily priorities and tasks
• Handle miscellaneous projects that make day-to-day life more efficient

What I'm Looking For

The right person will be:

• Exceptionally organized with outstanding attention to detail
• Highly tech-savvy and quick to learn new software to help manage the professional and personal life
• A strong independent thinker who can solve problems without constant direction
• Reliable, dependable, and accountable
• Professional, discreet, and able to maintain complete confidentiality
• Comfortable juggling multiple priorities and changing schedules
• Self-motivated with a "figure it out" mindset
• Calm under pressure and able to prioritize effectively

Preferred Qualifications

• Strong knowledge of Microsoft Office, Google Workspace, calendar management, productivity software
• Willing to learn medical software for calendar access
• HIPPA compliant (will provide)
• Valid driver's license
• Must agree to a complete background state and federal background check
• Comfortable driving a company vehicle during the workday

Success in This Role

This position is ideal for someone who loves bringing order to chaos, enjoys solving problems, and takes pride in making another person’s life and business run more efficiently. If you’re someone who notices what needs to be done and simply gets it done, I'd love to hear from you.

Fringe Benefits

• Health insurance, 401k