Perioperative Support Specialist

Phoebe Putney Memorial Hospital, Inc.; United States; On-site; USD 42,000 - 64,000; Full time

Job summary

Phoebe Putney Memorial Hospital, Inc. is seeking a Perioperative Support Specialist for the Operating Room to provide clerical, data analytic, and administrative support under supervision of Surgery leadership.

You will assist with data abstraction, reporting, calendar coordination, and communications with physicians and offices to promote efficient OR operations. The role emphasizes confidentiality, HIPAA compliance, and collaboration across departments.

Qualifications

• High School Diploma or GED Required.
• Associate's Degree in business science preferred.
• 3+ years of administrative support experience.
• 1+ years data entry experience in healthcare.
• 1+ years experience in a hospital or managed care setting.
• 1+ years experience in chart analysis, chart auditing, or chart abstraction preferred.

Responsibilities

• Provide administrative support to ensure efficient office and department operations.
• Manage department scheduling and calendar maintenance.
• Prepare documents, presentations, and reports using appropriate formats.
• Maintain confidential files and records; handle sensitive communications.
• Assist with AMION physician scheduling; coordinate with physicians and offices.

Skills

Data entry

Calendar management

MS Office

Communication

Office software

Education

High School Diploma

Associate's Degree in business science

Tools

AMION scheduling

Job description

Job Number: 35353 Location: Phoebe Putney Memorial Hospital Street Address: 417 W 3rd Ave City, State: Albany, Georgia Zip Code: 31701 Department: PPMH OPERATING ROOM Shift: Days Job Type: Full time Posted Date: 2026-10-19

Job Description Summary

The Perioperative Support Specialist for the Operating Room, under general supervision by the Director of Surgery, performs a wide range of clinically focused, clerical, support, and administrative duties of a responsible and confidential nature that support the Manager, Director, and Medical Director, and the surgical service line. The position performs duties that support the effective operation of the operating room and the surgical service line, including data analytics, quality of care tracking and reporting, process improvement, budget tracking, processing information, participating in key departmental projects, screening inquiries and requests, and calendar and meeting coordination. The position will also be responsible for performing data abstraction, and working with the employees of the division and will focus on administrative reports that promote process improvement initiatives. All activities will be performed in support of the strategy, vision, and values of Phoebe. Reports include OR Dashboard, Division Dashboard, Strategy Board, Surgeon Strategy Board, Data entry, First Case On time Starts, Turnover, Patient Experience, Monthly Operating review, Monthly Statistics Review, A-3 Projects, Block and OR Utilization tracking , letters and communication to physicians and their offices, Throughput statistics, Regulatory statistics, audit tracking, Powerpoint presentations, materials data, service tickets and follow-up, calendar management, minutes for department meetings and more. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. All activities must comply with Equal Employment Opportunity laws, HIPAA, ERISA, and other regulations, as appropriate.

Job Summary

The Perioperative Support Specialist for the Operating Room, under general supervision by the Director of Surgery, performs a wide range of clinically focused, clerical, support, and administrative duties of a responsible and confidential nature that support the Manager, Director, and Medical Director, and the surgical service line. The position performs duties that support the effective operation of the operating room and the surgical service line, including data analytics, quality of care tracking and reporting, process improvement, budget tracking, processing information, participating in key departmental projects, screening inquiries and requests, and calendar and meeting coordination. The position will also be responsible for performing data abstraction, and working with the employees of the division and will focus on administrative reports that promote process improvement initiatives. All activities will be performed in support of the strategy, vision, and values of Phoebe. Reports include OR Dashboard, Division Dashboard, Strategy Board, Surgeon Strategy Board, Data entry, First Case On time Starts, Turnover, Patient Experience, Monthly Operating review, Monthly Statistics Review, A-3 Projects, Block and OR Utilization tracking , letters and communication to physicians and their offices, Throughput statistics, Regulatory statistics, audit tracking, Powerpoint presentations, materials data, service tickets and follow-up, calendar management, minutes for department meetings and more. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. All activities must comply with Equal Employment Opportunity laws, HIPAA, ERISA, and other regulations, as appropriate.

Qualifications

High School Diploma or GED Required Associate's Degree in business science Preferred Work Experience 3 or more years Experience in administrative support position of increasing responsibility Required 1 or more years Relevant data entry experience in healthcare related field Required 1 or more years Experience in a hospital or managed care setting Required 1 or more years Experience in chart analysis, chart auditing, or chart abstraction Preferred Licenses and Certifications

Essential Functions

Provides administrative duties to support the effective operation of the office and department including but not limited to department scheduling, utilizing Microsoft Office, calendar maintenance, etc.) Composes and creates various documents, including presentations and reports using appropriate formats and software. Handles communications/ documents of both a general and highly confidential nature. Gathers and compiles information from self and others and drafts correspondents and reports to facilitate ongoing communications and efficient departmental operations. Assures department records are maintained in accordance with all applicable organization & legal requirements. Maintains office and confidential files for prompt and easy retrieval and following up on pending matters. Sorts and prioritizes incoming mail. Screens phone calls and responds or refers to others when appropriate; tracks to assure prompt response. Maintains calendar and coordinates schedules. Screens phone calls and responds or refers to others when appropriate. Organizes and expedites the flow of work through the manager's office and initiates follow-up action. Greets visitors and telephone callers and interfaces on behalf of department, where appropriate. Management of AMION scheduling system for physician scheduling (varies by department)

PERIOPERATIVE SUPPORT SPECIALIST RESPONSIBILITIES

Abstract clinical documentation from the patient's medical record for purposes of capturing charges. Provide education to clinical staff for proper documentation and charge capture. Request service code(s) from the Charge master Analyst for chargeable items without a service code. Illustrates accuracy and consistency through Quality Review results of all audit documentation. Provides consistent input into monthly observations and executive summary reports. Illustrates creative problem solving skills through documentation of process improvement reporting and/or internal reporting mechanisms. Illustrates proficiency in the use of all internal software applications. All Career Site links will be transferred to new URLs on January 31st, increasing performance and enhancing security. Your application data will be saved, but any bookmarked links will need to be replaced. All candidates with active applications will receive a notification with the new link once the URLs are live. Thank you for your patience! Phoebe Putney Health System is southwest Georgia’s preferred career choice for professionals who want to improve the community’s health by joining a respected, cutting-edge team. We offer you the opportunity to collaborate with the best colleagues in a friendly, close-knit setting that feels like family. Your career at Phoebe will allow you to apply learned skills, explore new paths and advance into greater opportunities. There's more for you at Phoebe. Phoebe is simply the best, most advanced healthcare provider in the region. If you want to work in the medical field, we are the preferred choice, with the best technology, the most specialists and the area’s top talent. If you are searching for a non-clinical career that allows you to serve the community and grow, you’ll also find us ideal. We’re one of the area’s premier employers, offering a close-knit culture, outstanding benefits and many ways to develop your career.