People Services Generalist

uchicago; Chicago (IL); On-site; USD 70,000 - 95,000; Full time

Job summary

The University of Chicago is seeking a People Services Generalist to support BSD departments focusing on Academic Affairs and HR operations. You will manage the full lifecycle of faculty employment activities, onboarding and offboarding, and provide data-driven HR reports with confidentiality and discretion.

You will collaborate with leaders to foster employee engagement, maintain HR records, and assist with special projects and process improvements as needed.

Qualifications

• Bachelor's degree in a related field or equivalent experience.
• 2-5 years of work experience in a related HR role.
• Experience with HR systems and policy implementation.

Responsibilities

• Serve as a key resource on HR matters for BSD staff and departments.
• Generate reports on compliance and HR metrics using Workday.
• Coordinate work authorization efforts with international affairs and payroll.
• Support staff hiring including job descriptions, interviewing, and offers.
• Handle confidential HR information with discretion.
• Assist with employee training, engagement, and wellness programs.

Skills

HR knowledge

Customer service

Discretion

Problem solving

Communication

Workday systems

Education

Bachelor's degree

Tools

Workday

Interfolio

Job description

Department

BSD HRO - Clinical Sciences 1

About the Department

The People Services department within the Biological Sciences Division (BSD) of the University of Chicago provides HR support to BSD administrative and operational leaders for over 2400 staff employees in mission critical research positions. The Biological Sciences Division (BSD) is the largest unit of the University. Established in 1930, the BSD is comprised of faculty from the clinical and basic sciences. In this unique academic community, a unified division delivers undergraduate, graduate, medical, and postgraduate education in the biological sciences together with outstanding patient care and world-renowned research. The BSD currently includes approximately 135 faculty in the 10 basic science departments, over 800 faculty in 13 clinical departments, and 2400 staff members. The BSD includes the Pritzker School of Medicine (PSOM), approximately 24 academic units, degree-granting committees, and research centers and institutes. The BSD is located on the University’s main campus in Hyde Park, 20 minutes south of downtown Chicago.

Job Summary

The People Services Generalist will report to the Associate Director of People Services and will support BSD departments focusing on Academic Affairs as well as Human Resources. The People Services Generalist is a key member of the BSD HR/AA team partnering with leaders to provide day-to-day support to a designated client group. The Peoples Services Generalist will focus on activities related to BSD Faculty employment including; the full life cycle of Faculty recruitment & Postdoctoral Scholars, onboarding and offboarding, attending offsite career events, investigating pay discrepancies, generating HR reports, and organizing employee engagement activities. All activities will be performed according to Departmental, Divisional and University HR goals. The incumbent functions with considerable autonomy, assuming responsibility for the oversight and coordination of many diverse administrative responsibilities requiring a high degree of confidentiality, discretion, independent judgment, and initiative. The successful People Services Generalist builds credible relationships across the organization to help facilitate effective employee communications, problem solving and solution-based outcomes. Assists and/or own special projects as needed and provides solutions to ongoing process/ project improvement initiatives.

The University of Chicago uses AI-assisted tools to streamline and augment some recruitment processes; however, AI is not used to make hiring decisions.

Responsibilities

• Serves as a key resource to BSD staff and departmental administrators on all HR related matters ensuring HR services are provided in a timely and professional manner.
• Resolves HR administrative issues in consultation with appropriate University of BSD administrative offices such as Shared Services, Payroll, or Student Employment communicating directly with all stakeholders to ensure issues are successfully resolved.
• Generates standing and ad hoc reports on compliance and HR metrics using Workday.
• Responsible for providing follow-up on HR compliance reporting and tracking for the assigned unit.
• Coordinate work authorization efforts for designated unit by acting as a liaison to the Office of International Affairs, University Human Resources, and/or Payroll. Which includes but is not limited to running Visa reports and owning Visa applications by the direction of the HRBP.
• Gain and maintain knowledge of University Human Resource policies and procedures as well as federal, state and local employment and labor laws staying abreast of changes and implementing the changes into the day-to-day workflow.
• Coordinate HR activities supporting employee training, communication, engagement and wellness.
• Manages the full life cycle of Student Employment.
• Supports staff hiring processes, including developing job descriptions, interviewing and reference checking, handling employment offers, and conducting orientation. Drafts templates and routine offer letters. Maintains appropriate human resources data and records, solving a range of straightforward problems using standard procedures.
• Provides professional support to a unit’s employee/labor relations efforts, including handling grievances, disciplinary warnings, and employee complaints.
• Performs other related work as needed.

Minimum Qualifications

Education: Bachelor's degree in a related field, or an equivalent combination of education and relevant experience.

Work Experience: 2-5 years of work experience in a related job discipline.

Certifications: ---

Preferred Qualifications

Experience:

• Experience as a human resources professional in higher education or healthcare environment strongly preferred.
• Experience working with Workday or other Human Resources Information Systems.
• Experience working with Interfolio.
• Working knowledge of employment regulations and typical human resources procedures.
• Demonstrated experience delivering quality customer service.

Licenses and Certifications:

• Human Resources Certification preferred (HRCI or SHRM certification).

Technical Skills or Knowledge:

• Strong and broad software knowledge and usage including: word processing, spreadsheet, e-mail, and web, as well as a strong knowledge of Microsoft Office suite.
• Knowledge of Workday or similar human resources information systems.

Preferred Competencies:

• Celebrate diversity and inclusion.
• Strong customer service skills and ability to interact with and serve a diverse population with tact, courtesy, clarity, and diplomacy.
• Demonstrated ability to work independently and as part of a team.
• Foster partnership and collaboration.
• Exhibit business acumen and organizational astuteness.
• Demonstrated ability to work on multiple projects simultaneously, juggle competing deadlines, set priorities, and meet deadlines with minimal supervision despite heavy workload and tight deadlines.
• Demonstrate strategic agility.
• Display emotional intelligence.
• Exhibit resilience and optimize resources.
• Excellent organizational and communication skills.
• Demonstrated excellent critical thinking and problem-solving skills utilizing appropriate resources to resolve issues with high attention to detail.
• Ability to handle sensitive and confidential situations and information with absolute discretion.
• Ability to write and edit standard documents such as job descriptions, training materials, or offer letters with minimal oversight.
• Willingness to learn new technology.
• Ability to create and deliver presentations.
• Ability to demonstrate professional behavior in a respectful way.

Application Documents

• Resume (required)
• Cover Letter (preferred)

Job Family

Human Resources

Role Impact

Individual Contributor

Scheduled Weekly Hours

40

Drug Test Required

No

Health Screen Required

No

Motor Vehicle Record Inquiry Required

No

Pay Rate Type

Salary

FLSA Status

Exempt

Pay Range

$70,000.00 - $95,000.00

Benefits Eligible

Yes

Posting Statement

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University’s Notice of Nondiscrimination.

Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.