People Operations Associate

Wunderman Thompson; New York (NY); Hybrid; USD 40,000 - 90,000; Full time

Job summary

An innovative agency is seeking a detail-oriented People Operations Associate to join their team in New York. This role is pivotal in supporting compliance-related tasks, ensuring a smooth employee lifecycle. You'll manage background checks, oversee compliance training, and maintain confidential files. If you're organized, ethical, and thrive in a fast-paced environment, this position offers a competitive salary and a growth-oriented culture. Join a vibrant team where your contributions will make a real impact in fostering a positive employee experience.

Benefits

Medical, Dental, and Vision Insurance

401k Match (100% up to 5%)

Generous Paid Time Off

Growth-oriented Training Opportunities

Qualifications

• 2-3 years of experience in HR or compliance-related roles.
• Strong ethics and integrity with a high degree of confidentiality.

Responsibilities

• Conduct background checks and manage the verification process.
• Support I-9 audits and maintain employee personnel files.

Skills

Excel

Organizational Skills

Attention to Detail

Data Analysis

Communication Skills

Education

Bachelor's Degree (preferred)

Tools

ADP

E-Verify

Workday

Job description

Who We Are:

At VML, we are a beacon of innovation and growth in an ever-evolving world. Our heritage is built upon a century of combined expertise, where creativity meets technology, and diverse perspectives ignite inspiration. With the merger of VMLY&R and Wunderman Thompson, we have forged a new path as a growth partner that is part creative agency, part consultancy, and part technology powerhouse.

Our global family now encompasses over 30,000 employees across 150+ offices in 64 markets, each contributing to a culture that values connection, belonging, and the power of differences.Our expertise spans the entire customer journey, offering deep insights in communications, commerce, consultancy, CRM, CX, data, production, and technology. We deliver end-to-end solutions that result in revolutionary work.

Who we are looking for:

The People Operations Associate (Compliance) at VML's New York office supports the People Operations team with compliance-related tasks, including background checks, employment verifications, employee file management, compliance training tracking, I-9 audits, and unemployment claims. A People Operations Associate plays a crucial role in supporting the employee lifecycle and ensuring a positive employee experience. They are often the first point of contact for employees and help with a wide range of HR-related tasks. The ideal candidate is highly organized, detail-oriented, and possesses strong ethics and Excel skills, along with 2-3 years of relevant experience and familiarity with ADP, E-Verify, and Workday. VML offers a competitive benefits package and a growth-oriented work environment.

What you’ll do:

The People Operations Associate will support People Operations Compliance in areas such as:

• Assist with internal and external VML employment verification requests.
• Conduct background checks while managing the start-to-end process which includes:
  • Initiating and monitoring background checks to completion
  • Reviewing and sharing the results with the Capability People Team
  • Facilitating invoice PO approvals with Finance Team and processing invoices
  • Administrator for our background check provider system
  • Record keeping management
• Support with the management of employee personnel and confidential files.
• Enroll employees in mandatory compliance training, track, audit and report on completion status to the Capability People Teams.
• Perform monthly I-9 audits and assist with the I-9 reverification process which include:
  • Collaborating with our Immigration Team
  • Reviewing and verifying I-9 documentation
  • Updating Workday system and I-9 documents
• Assist in reviewing and completing all VML unemployment claims.
• Handling and supporting additional projects as needed.

Who you are:

• Organized and detail oriented
• Ability to effectively manage multiple tasks, meet deadlines, analyze data, and complete projects and assignments
• Great can-do attitude combined with a strong work ethic; able to go with the flow
• Strong ethics and integrity including the ability to maintain high degree of confidentiality
• Strong skills in Excel, PowerPoint and Word

What you’ll need:

• 2 - 3 years of experience
• Experience with ADP, E-Verify, Workday
• Experience with a fast-paced work environment

What we offer:

• Passionate, driven people|We champion a culture of people that do extraordinary work.
• Consciously cultivated culture|We aim to embody the behaviors to build an inclusivecommunity that is in it together, bringing both positivity and active listening into the workplace as we simultaneously strive to empower creative bravery.
• Competitive benefits| What we offer full time hires ranges from the full spectrum of group health coverage options (medical, dental, vision) to a generous 401k match (100% dollar-for-dollar match, up to 5% of salary contribution), and a variety of paid time off offerings that reflect our investment in all aspects of your overall life balance and wellness.
• Growth-minded opportunities | We aim to nurture a culture of real-time feedback, growth-oriented mindset, and plenty of training opportunities through VML and WPP, so you can continue to grow personally and professionally.

The base salary range for this position at the time of this posting is indicated below. Individual compensation varies based on job-related factors, including location, business needs, level of responsibility, experience, and qualifications. We offer a competitive benefits package, click WPP Benefits for more details.

_ $40,000 — $90,000 USD

We believe the best work happens when we're together, fostering creativity, collaboration, and connection. That's why we’ve adopted a hybrid approach, with teams in the office an average of four days a week. If you require accommodations or flexibility, please discuss this with the hiring team during the interview process.

WPP (VML) is an equal opportunity employer and considers applicants for all positions without discrimination or regard to characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers.

VML is a WPP Agency. For more information, please visit our website, and follow VML on our social channels via Instagram, LinkedIn,and X .

When you click "Submit Application", this will send any information you add below to VML. Before you do this, we think it's a good idea to read through ourRecruitment Privacy Policy. California residents should read ourCalifornia Recruitment Privacy Notice. This explains what we do with your personal data when you apply for a role with us, and, how you can update the information you have provided us with or how to remove it.