People & Culture Coordinator

Illumination Health + Home; Santa Ana, Northern (CA, KY); On-site; USD 52,000 - 66,000; Full time

Benefits offered by this job

Medical Insurance

Dental and Vision Insurance

Life Insurance

Employee Assistance Program

401K with Company Matching

Paid time off

Professional Development Reimbursement

Job summary

Illumination Foundation is seeking a People & Culture Coordinator to support day-to-day HR operations, maintain employee records, and assist with compliance across People & Culture functions. The role focuses on recordkeeping, training coordination, and HRIS administration to ensure data accuracy and efficient processes.

The position requires at least 1 year of HR administrative experience, strong organizational and communication skills, and proficiency with Excel and Google Suite.

Qualifications

• 1+ year of HR administrative or coordinator experience.
• Strong organizational and communication skills.
• Proficient with Excel and Google Docs/Sheets.
• Ability to handle confidential information with discretion.

Responsibilities

• Support day-to-day HR operations, recordkeeping, training coordination, and HRIS administration to ensure accuracy, compliance, and efficiency across routine People & Culture functions.
• Assist with employee lifecycle processes including onboarding, offboarding, and data integrity across systems.
• Coordinate and track training programs and maintain HRIS data, run standard reports, and support audits.

Skills

HR administrative experience

Organizational skills

Communication skills

Excel & Google Suite

Discretion

Education

Bachelor's degree in Human Resources or related field

Tools

HRIS systems (e.g., UKG)

Job description

“Every person deserves compassion, dignity, and the safety of a place to call home.”
Homelessness is the largest social and public health crisis in California. Illumination Foundation (IF) is a growing non-profit organization dedicated towards disrupting the cycle of homelessness by providing targeted, interdisciplinary services in our recuperative care centers, emergency shelters, housing services and children's and family programs. IF currently has 13+ facilities with 22+ micro-communities scattered across Orange County, Los Angeles County and the Inland Empire.

Job Description:

The People & Culture Coordinator is responsible for supporting day-to-day HR operations, recordkeeping, training coordination, and HRIS administration to ensure accuracy, compliance, and efficiency across all routine People & Culture functions. This position serves as a key support role to the People & Culture team by maintaining employee records, supporting compliance efforts, and assisting with employee lifecycle processes while delivering a high level of service to internal stakeholders.

The pay rate for this role is: $25-$32 per hour. Schedule is Monday - Friday, 8am-5pm.

Responsibilities:

• Perform routine tasks required to support the administration of human resource programs including benefits, leave, performance management, and training and development
• Complete tasks within the requisition, pre-employment, onboarding, and offboarding processes, ensuring timely and accurate processing of employee data
• Support HRIS data integrity by reviewing employee records for accuracy and coordinating updates related to benefits, status changes, and personnel actions
• Maintain and update HRIS records, run standard reports, and support system audits to ensure data accuracy and compliance
• Ensure compliance with internal policies and applicable federal and California employment laws through accurate documentation and recordkeeping practices
• Maintain personnel, medical, and other confidential employee files in accordance with record retention requirements
• Assist with coordination and tracking of required training and manage training workflows within HRIS systems
• Respond to employment verification requests and other standard HR inquiries
• Serve as a first point of contact for employee inquiries, providing timely and accurate information and escalating complex matters as appropriate
• Collaborate with managers and leadership to support HR initiatives and ensure consistent application of policies and procedures

Expectations:

• We uphold the values of Community, Action, Respect, and Empowerment in all aspects of our work.
• Community We lead with the vision of a strengthened and compassionate community for all. By embodying collective care, we serve as an example of what is possible when we come together.
• Action Our “whatever it takes” mindset drives us forward. We take initiative, step in where others have stepped out, and create solutions when none exist.
• Respect We deeply value the dignity and uniqueness of every individual we serve. We honor their stories, their journeys, and their right to be seen and heard.
• Empowerment We heal—always. Our work enables clients to grow stronger in health, confidence, and belief in their potential as they move forward on their life journey.

Preferred Experience/ Minimum Qualifications:

• Minimum of 1 year of relevant HR administrative or coordinator experience
• Strong organizational skills and attention to detail
• Excellent verbal and written communication skills
• Intermediate proficiency with Microsoft Excel and Google Suite
• Ability to handle sensitive and confidential information with discretion

Preferred

• Bachelor’s degree in Human Resources, Business Administration, or related field
• Experience working in a nonprofit environment
• Experience with HRIS systems (e.g., UKG or similar platforms)
• Working knowledge of California employment practices and compliance requirements

Benefits:

• Medical Insurance funded up to 91% by Illumination Foundation (Kaiser and Blue Shield), depending on the plan
• Dental and Vision Insurance
• Life, AD&D and LTD Insurance funded 100% by Illumination Foundation
• Employee Assistance Program
• Professional Development Reimbursement
• 401K with Company Matching
• 10days vacation PTO/year
• 6 days sick PTO/year
• 10 days holiday PTO/year
• Potential eligibility for the Public Service Loan Forgiveness Program (PSFL) for federally qualified loans