People and Talent Coordinator

Avicado; United States; Remote; USD 48,000 - 72,000; Full time

Benefits offered by this job

Health insurance

401k with employer match

Flexible PTO

Remote work

Philanthropic Matching Gift Program

Job summary

Avicado is seeking an experienced administrative coordinator to streamline People & Talent operations and support cross‑department workflows. You will drive onboarding, coordinate events, and craft internal communications while maintaining Notion documentation and brand visuals.

This role supports a fully remote, distributed team across the United States. You will plan virtual activities, manage recognition programs, and collaborate with HR, Marketing, and Technology to deliver a best‑in‑class

Qualifications

• 2–3 years in administrative or coordinator roles.
• Ability to manage multiple tasks and prioritize in a fast-paced environment.
• Experience supporting project planning, scheduling, and timelines across teams.
• Experience working with HR, Marketing and Technology across functions.
• Strong empathy, active listening, discretion with confidential information.
• Excellent communication, organizational and interpersonal skills.

Responsibilities

• Manage administrative tasks that drive efficiency for the People & Talent team.
• Coordinate day-to-day operations across departments to ensure smooth workflow.
• Assist in preparing presentations, reports, and internal communications.
• Coordinate onboarding from pre-start communications and welcome kits to first-week scheduling.
• Plan and facilitate virtual engagement activities for a remote team.
• Manage employee recognition and gifting programs for milestones and holidays.
• Bring innovative ideas to elevate the employee experience.
• Design visuals using Canva following brand guidelines.
• Maintain internal documentation and Notion processes.
• Organize logistics for conferences and large events.
• Collaborate with culture councils to drive engagement.
• Manage Avicado’s LinkedIn and Instagram accounts.
• Sourcing, procuring, and designing Avicado merchandise.

Skills

Multitasking

Project planning

Cross-functional collaboration

Soft skills

Communication

Attention to detail

Organizational skills

Presentation skills

Interpersonal skills

Job description

What you’ll do…

• Manage administrative tasks that drive efficiency for the People & Talent team.
• Coordinate day-to-day operations to ensure smooth workflow across departments.
• Assist in the preparation of presentations, reports, and internal communications.
• Coordinate the new hire onboarding experience, from pre-start communications and welcome kits to first-week scheduling, ensuring every new teammate feels connected from day one.
• Plan and facilitate virtual engagement activities for a remote team, such as icebreakers, trivia and Kahoot games, and team celebrations.
• Manage employee recognition and gifting programs, including milestones, anniversaries, holidays, and client appreciation.
• Bring fresh, innovative ideas to elevate the employee experience, from engagement activities to onboarding and recognition programs.
• Design visual assets (event graphics, social posts, internal flyers) using Canva and brand guidelines.
• Maintain and improve internal documentation and processes in Notion.
• Organize and coordinate logistics for conferences and large-scale events, including venue booking, travel arrangements, speaker management, and vendor coordination, to ensure a seamless experience for attendees.
• Collaborate with culture councils to drive engagement through the different Avicado communities.
• Manage Avicado’s LinkedIn and Instagram social medial accounts.
• Sourcing, procuring, and designing Avicado merchandise for various teams across the organization.

You should have

• 2-3 years of experience in an administrative or coordinator role, ideally within human resources, marketing, technology, or related industries.
• Proven ability to handle multiple tasks and prioritize effectively in a fast-paced environment.
• Experience supporting project planning, scheduling, and managing timelines across teams.
• Experience working with multiple departments (such as HR, Marketing and Technology) and supporting team needs across functions.
• Strong soft skills, including empathy, active listening, emotional intelligence, discretion with confidential information, creativity, and a positive, inclusive attitude that helps a remote team feel connected.
• Strong communication skills to communicate between teams and ensure seamless coordination.
• Attention to detail documenting detailed processes and steps to add to internal knowledge bases.
• Strong organizational, presentation, and interpersonal skills.

Preferred Qualifications

• Comfortable presenting and facilitating in front of large groups, such as company town halls or weekly team events, or eager to build those skills.

Characteristics of an ideal candidate

• Responsive; Avicado takes great pride in reacting quickly and positively to our clients and teammates, both internal and external.
• Innovative; a desire to drive innovation through new and unique solutions while embracing creative ideas.
• Entrepreneurial; the drive to take initiative, deliver results, and create value for our clients.
• Empowered; bring solutions instead of problems.
• Performance Driven & Accountable; sets goals and challenges our high-performance culture.
• Even-tempered; handles pressure and thrives in a fast-paced environment.
• Coachable; recognizes strengths & weakness and open to guidance.

Why Avicado

• Competitive compensation
• Health insurance
• 401k with employer match
• Flexible PTO
• Remote work
• Philanthropic Matching Gift Program And more…

About Avicado

Avicado, LLP was established in 2015 with a focus on utilizing the latest cloud-based tools and applications to enhance our clients’ experience. As a technology consultancy, we empower construction owners to make the most of their systems and data. Our team of experts collaborates with enterprise organizations such as data centers, universities, hospitals, and real estate developers to promote seamless interoperability across their teams and technologies. We are experiencing an exciting phase of expansion and actively searching for new talent to join our team.

We’re a close-knit team with a high-performance culture, but we don’t like to take ourselves too seriously.

Our diversity and inclusivity are a point of pride, and we have created a highly interactive remote work environment that encourages mutual respect and individuality while fostering opportunities for employees to excel both personally and professionally. We offer competitive benefits, remote work experiences, flexible work arrangements, various career development opportunities, employee resource groups, and more.

Avicado’s unwavering dedication to creating a remarkable workplace experience has been widely acknowledged by experts in the industry. We are thrilled to have attained the highly coveted “Great Place to Work” certification and to have been included on Inc.’s esteemed Best Workplaces list for three consecutive years. Additionally, we are humbled to have received the AYA Award, which recognizes allies who promote equality and actively foster positive change for women in technology. At Avicado, we take great pride in fostering a culture that is both inclusive and supportive, especially for women in the technology industry.

These accolades are a testament to our ongoing efforts to foster a culture of inclusion, mutual respect, and professional growth for all members of our team.

If you are a self-motivated individual who wants to work with Fortune 500 clients in a rapidly growing company, we encourage you to join us!

EOE