Pediatric Health Unit Administrative Specialist

Cincinnati Children's; Cincinnati (OH); On-site; USD 45,904,000 - 55,472,000; Full time

Job summary

Cincinnati Children’s is seeking a daytime, full-time unit-based clerical assistant at the Burnet Campus in the Cincinnati Fetal Center. The role focuses on keeping patient information accurate, managing forms, and ensuring timely admissions, discharges, and transfers while maintaining unit supply par levels.

The position requires a high school diploma, no prior related experience, and adherence to HIPAA standards.

Qualifications

• High school diploma or equivalent is required.
• No directly related experience.

Responsibilities

• Clerical Duties - Operates and maintains unit information systems to include-medical record integrity, forms management, timely response to faxes, printed material, mail, and accuracy of patient data, timely completion of admissions, discharges, transfers and short stay documentation. Demonstrates fiscal responsibility and accountability with respect to patient charges/rental equipment, CCHMC charge capture procedures, and ensures that unit maintains a designated par level of clerical supplies.
• Environmental Management - Ensures that within the division, all areas are organized and present a safe, accessible, effective and efficient environment for patients, families, visitors, and employees. Maintains awareness of patient location and monitors traffic flow at the front desk and on the unit. Assists with compliance of visitor policies and applying arm bands for parents/caregivers. Reports maintenance (wiping down monitors, troubleshooting printer issues, logging off information, etc.) and environmental service needs to appropriate division and follows-up to assure completion. Collaborates with clinical, admitting, information systems and environmental services staff to coordinate efficient patient flow.
• Systems Management - Identifies system problems and utilizes strategies for resolutions. Responds to communication system/patient alarms and executes with a sense of urgency. Reviews and revises staffing information.
• Communication - Demonstrates the Cincinnati Children's CARES behaviors in all interactions with patients, families, visitors and co-workers by actively participating as a front-line example of extraordinary customer service and satisfaction; and interacts with parents/guardians to obtain non-clinical information as requested. Ensures and reviews timeliness, accuracy, availability and security of information (i.e. HIPAA, Informed Consent, Advanced Directive for patients 18 or older) as defined by CCHMC's mission, applicable laws, and regulations. Has in-depth knowledge of HIPAA standards and fosters application to clinical practice.

Education

High School Diploma or Equivalent

Job description

Cincinnati Children’s is seeking a daytime, full-time unit-based clerical assistant at the Burnet Campus in the Cincinnati Fetal Center. The role focuses on keeping patient information accurate, managing forms, and ensuring timely admissions, discharges, and transfers while maintaining unit supply par levels.

The position requires a high school diploma, no prior related experience, and adherence to HIPAA standards.