PEAK - Food Services Inventory, Recipe, and Data Management Assistant

UNIVERSITY OF OKLAHOM; Norman (OK); On-site; USD 16,000 - 23,000; Full time

Job summary

University of Oklahoma in Norman seeks a data systems coordinator to support CBORD-based data entry, inventory management, and reporting for the food services operation. You will work with dietitians, chefs, and procurement staff to ensure data accuracy and regulatory compliance.

The role involves maintaining item master data, standardizing recipes and menus, and auditing data against vendor catalogs and invoices.

Qualifications

• Proficient communication with cross-functional teams.
• Experience with enterprise software platforms.
• Familiarity with food service operations and compliance.
• Able to work independently with minimal supervision.
• Strong organization and time management.

Responsibilities

• Maintains and updates item master data within CBORD, including product descriptions, SKUs, pack sizes, costs, and vendor details.
• Inputs and standardizes recipes and menu cycles with detailed ingredient quantities, yield factors, nutritional values, and allergen tags.
• Ensure the accuracy, consistency, and timely entry of data within the CBORD Foodservice Suite, including NetMenu and inventory modules.
• Maintain reliable system data to support daily operations in food ordering, inventory management, menu planning, and nutritional compliance.
• Collaborates with chefs, food service managers, dietitians, allergists and procurement staff.
• Conducts regular audits and reconciliations of data against vendor catalogs, purchasing records, and physical inventories.
• Imports vendor order guides and product files using Excel for system integration.
• Monitors system queues, identify and troubleshoot data discrepancies, and resolve issues in collaboration with operations staff.
• Performs related duties as needed to successfully fulfill the functions of the position.

Skills

Communication skills

Enterprise software

Food service knowledge

Independent work

Microsoft Office

Education

High School Diploma or equivalent

Tools

CBORD Foodservice Suite

NetMenu

Excel

Job description

Pay Range:

Targeted salary $14.25 per hour based on experience

Benefits Eligible:

No

Work Schedule:

Monday - Friday, 8:00 a.m. to 5:00 p.m.

Position Introduction:

This position supports key functions including system data entry, inventory management, and reporting, and works closely with dietitians, allergists, and operations staff to ensure quality and compliance across the food services operation.

• Maintains and updates item master data within CBORD, including product descriptions, SKUs, pack sizes, costs, and vendor details
• Inputs and standardizes recipes and menu cycles with detailed ingredient quantities, yield factors, nutritional values, and allergen tags
• Ensure the accuracy, consistency, and timely entry of data within the CBORD Foodservice Suite, including NetMenu and inventory modules
• Maintain reliable system data to support daily operations in food ordering, inventory management, menu planning, and nutritional compliance.
• Collaborates with chefs, food service managers, dietitians, allergists and procurement staff
• Conducts regular audits and reconciliations of data against vendor catalogs, purchasing records, and physical inventories
• Imports vendor order guides and product files using Excel for system integration
• Monitors system queues, identify and troubleshoot data discrepancies, and resolve issues in collaboration with operations staff
• Performs related duties as needed to successfully fulfill the functions of the position.

Required Education and Experience:

• High School Diploma or equivalent
• 2 years of experience in data systems management, inventory systems, or related field

Knowledge, Skills & Abilities

• Excellent verbal and written communication skills for collaborating with cross-functional teams
• Experience with enterprise software platforms
• Familiarity with food service operations, including procurement, production, and compliance
• Ability to work independently and collaboratively with minimal supervision
• Excellent organizational and time management abilities
• Proficiency in Microsoft Office Suite
• Highly organized and able to handle multiple projects and deadlines

Required Certifications and Licenses:

• Food Handlers License within 30 days of hire

Hiring Contingent Upon a Background Check:

Yes