PDN Staffing Coordinator

Phoenix Virtual Solutions; Phoenix (AZ); On-site; USD 55,000 - 75,000; Full time

Job summary

Phoenix Virtual Solutions is looking for a Scheduling Coordinator (Registered Nurse) in Phoenix, Arizona. This role involves ensuring timely and efficient scheduling of nursing staff, along with performing administrative support. Key responsibilities include coordinating schedules, liaising with healthcare professionals, and utilizing the Kantime EMR system. Candidates must have an active RN license and previous experience in healthcare scheduling. Strong organizational and communication skills are essential.

Qualifications

• Active RN license is required to apply.
• Experience in healthcare scheduling or coordination is necessary.
• Familiarity with EMR systems is a plus.

Responsibilities

• Coordinate daily and weekly schedules for nursing staff.
• Maintain open communication with clients and staff.
• Utilize the Kantime EMR system for scheduling.

Skills

Organizational skills

Multitasking skills

Communication

Problem-solving abilities

Education

Active Registered Nurse (RN) license

Tools

Kantime EMR system

Job description

The Scheduling Coordinator (Registered Nurse) is responsible for ensuring the accurate, efficient, and timely scheduling of qualified nursing staff to meet client care needs. This role also involves a strong focus on administrative support, including communication, documentation, and coordination tasks. The position plays a key role in maintaining compliance while optimizing operational workflow and staff utilization.

Scheduling & Assignment

• Coordinate daily and weekly schedules for Registered Nurses (RNs), Licensed Practical Nurses (LPNs), and clients
• Match clinicians to assignments based on:
  • Licensure and skill set
  • Geographic location
  • Availability and preferences
• Ensure adequate staffing coverage at all times

Communication & Administrative Support

• Serve as a liaison between nurses, clients, and the office/administrative team
• Notify staff of schedule changes, new assignments, and client updates in a timely manner
• Maintain open and professional communication with clients
• Perform administrative tasks such as:
  • Managing emails and phone calls
  • Faxing documents
  • Coordinating and updating medical records
  • Supporting general office operations

EMR System Management (Kantime)

• Utilize the Kantime EMR system to create, update, and verify schedules and overtime hours
• Monitor system alerts for:
  • Missing documentation
  • Compliance issues
  • Credential expirations
• Ensure all records are accurate, complete, and up to date

Qualifications

• Active Registered Nurse (RN) license required
• Previous experience in healthcare scheduling or coordination is a must
• Familiarity with EMR systems (Kantime experience is a plus)
• Strong organizational and multitasking skills
• Excellent communication and problem-solving abilities
• Ability to manage multiple administrative tasks efficiently in a fast-paced environment