PB Coder

Wolcott, Wood and Taylor Inc.; Chicago (IL); On-site; USD 65,000 - 90,000; Full time

Job summary

Wolcott, Wood and Taylor Inc. is seeking a PB Coder to review, analyze, and accurately code ambulatory and hospital encounters. You will determine CPT/ICD-10 codes and modifiers for physician services across departments, ensuring compliance with coding standards and payer policies.

The role emphasizes real-time feedback via EPIC, denial resolution, credential maintenance, and collaboration with the Coding Management Team. chicago-based office with a focus on accuracy and efficiency.

Qualifications

• Certified professional coder (CCS-P, CPC, RHIT or RHIA) with at least two years of multispecialty CPT/ICD-10 coding experience.
• Understanding of health information management, confidentiality, and safety.
• Organize and prioritize responsibilities while remaining flexible to changing demands.
• Excellent written and oral communication skills.
• Strong analytical skills and attention to detail.
• Ability to work independently and maintain high discretion.

Responsibilities

• Analyzes provider documentation to assure appropriate E/M levels using CPT and guidelines.
• Assign CPT codes for surgeries and diagnostic procedures per regulatory requirements.
• Interpret notes and charge documents to assign CPT, modifiers, and ICD-10 codes.
• Ensure records contain patient identification, signatures, attestation, and dates.
• Monitor and follow up to ensure billed services are captured and coded correctly.
• Provide real time feedback to providers on coding changes via EPIC in-basket.
• Participate in coding meetings and collaborate with the Coding Management Team.
• Resolve coding denials by applying coding knowledge and coordinating with departments.
• Maintain active coding credentials and CEUs required for coding roles.

Skills

Medical coding

CPT/ICD-10 coding

Regulatory compliance

Communication

Excel

Writing

Education

CCS-P / CPC / RHIT / RHIA certification

Tools

EPIC EHR

Job description

The PB Coder is responsible for reviewing, analyzing, and accurately coding ambulatory and/or hospital-based encounters. This role performs initial charge review for E/M visits, diagnostic tests, and procedures across multiple specialty departments to determine the appropriate assignment of CPT, ICD-10, HCPCS codes, and modifiers for reporting physician services to third-party payers. The PB Coder ensures all coding aligns with established coding standards, regulatory requirements, and reimbursement policies.

Essential Duties and Responsibilities:

• Analyzes provider documentation to assure appropriate Evaluation & Management (E/M) levels are assigned using the correct CPT and current Evaluation and Management Guidelines
• Analyzes provider documentation to assure that appropriate CPT codes are assigned for surgeries and other diagnostic procedures. Ensures that all coding aligns with coding standards, regulatory requirements and other reimbursement policies such as surgical global package
• Interprets outpatient office visit notes/hospital patient encounters and charge documents to determine services provided and accurately assign CPT, Modifiers, and ICD-10 DX coding to these services
• Performs comprehensive review of all types of encounters to assure all vital information such as patient identification, signatures, attestation, and dates are present in the record. Evaluate documentation for consistency and adequacy. Ensure diagnosis accurately reflects the care and treatment rendered
• Monitors and follows up to ensure all services billed are captured and coded with their assigned coding responsibilities
• Follows and adheres to all WWT policies such as Coding Audit Policy and Physician Coding Query In-Basket Policy
• Provide real time feedback to providers on all coding changes and trends via EPIC in basket message
• Regularly participate and engage all coding meetings and other ad-hoc meetings as needed. Works in coordination with other members of the physician’s office/departments as necessary
• Collaborates with Coding Management Team for special coding and billing projects if assigned
• Resolving coding denials assigned by applying coding knowledge and skills. Apply coding knowledge and skills to resolve coding denials from payers and works with management and various departments
• Maintains active coding credentials and CEU’s required for coding roles
• Performs other related duties as required and assigned

Knowledge, Skills & Abilities

• Knowledge and understanding of medical coding and billing systems and regulatory requirements
• Communication - communicates clearly and concisely, verbally and in writing
• Persistence – comfortable pursuing, rebutting and escalating issues as appropriate
• Goal-oriented – holds him/herself accountable to achieving shared professional and personal goals.
• Customer orientation - establishes and maintains long-term customer relationships, building trust and respect by consistently meeting and exceeding expectations
• Interpersonal skills – establishing and maintaining effective working relationships with employees, and external parties.
• PC skills - demonstrates high proficiency in Microsoft Office applications, especially Microsoft Excel, and others as required
• Writing skills –advanced writing skills with ability to present a compelling argument, punctuate properly, spell correctly and transcribe accurately

Education/Experience:

• Certified professional coder CCS-P, CPC, RHIT or RHIA through AAPC or AHIMA with a minimum of two years’ experience with CPT/ICD-10 coding of multispecialty services preferred. Responsible for maintaining continuing education per certification requirements
• Clear understanding of protocols and procedures in a medical office including health information management, confidentiality, and safety
• Organize and prioritize responsibilities while remaining flexible to changing demands
• Excellent written and oral communication skills, with the ability to interact with patients, families, staff and others.
• Strong analytical skills and attention to detail
• Ability to establish priorities and work independently
• Must have high level of discretion and judgment