Payroll- Union Reporting Specialist

Cupertino Electric, Inc.; San Jose (CA); On-site; USD 57,000 - 106,000; Full time

Job summary

Cupertino Electric, Inc. (CEI) is seeking a Payroll-Union Reporting Specialist in San Jose, CA.

The role supports monthly remittance reports, union audits, and reconciliation, ensuring compliance with bargaining agreements and accurate fringe benefits, labor rates, and payroll data. The ideal candidate has CPP designation preferred, five years of certified payroll experience (construction payroll preferred), strong MS Office and Excel skills, and the ability to handle confidential information

Qualifications

• Education: High School Diploma required.
• Certifications: CPP designation strongly preferred.
• Experience: Five years minimum certified payroll experience; construction payroll preferred.

Responsibilities

• Prepare monthly remittance reports and payments per union agreements.
• Assist with union audits and provide required records to Trustees.
• Set up reciprocity rules and maintain master list of union rates.
• Perform union reconciliation and investigate discrepancies.
• Research internal benefit discrepancies from production/jobsites.
• Assist with labor rate sheet for job bidding from estimating team.
• Review and process payment for FMLA from HR.

Skills

MS Office

MS Excel proficiency

Data entry accuracy

Multistate tax knowledge

Education

High School Diploma

CPP designation (preferred)

Tools

JDE

Payroll software

Job description

Posting Title: Payroll- Union Reporting Specialist

Reports To: Director, Payroll

Location: San Jose, California

Salary Range: $57,000 to $106,000

Final determination of a successful candidate’s starting pay will vary based on a number of factors, including market location and may vary depending on job-related knowledge, skills, education and experience. The pay scale listed for this position is generally for candidates that meet the specified qualifications and requirements listed on this specific job description. We provide a competitive compensation package that recognizes your experience, credentials, and education alongside a robust benefits program to meet your needs. Our compensation reflects the cost of labor across several US geographic markets.

WHO WE ARE

Since 1954, Cupertino Electric, Inc. (CEI) has been powered by people who’ve built a reputation for delivering high-profile, complex projects. Real, tangible things that alter the landscape and improve lives. And we've done it with integrity for more than 70 years. We’re problem solvers and innovation seekers. We’re team players and safety fanatics. And we're proud to be part of Quanta Services (PWR:NYSE), North America's largest employer of skilled craft labor. Because what we do is important, but how we do it is everything.

THE FINANCE TEAM

Our projects may be complex, but our approach is simple: we build great things and we do it with great people. The Finance team at Cupertino Electric, Inc. (CEI) provides employees, stakeholders and customers with timely and accurate financial information. The Finance Department is comprised of eight teams: Accounts Payable, Payroll, Billing, GL, FP&A, Tax, Risk Management and Project Accounting that work closely together to ensure compliance and the financial well-being of the company.

ABOUT THE ROLE

• Monthly remittance reports and payments: accurately complete the reports listing the amounts of contributions which are due in accordance with the terms of the collective bargaining or participation agreement.
• Union audit: assist and provide all necessary records and information to the Trustees during the verification of remittance reports and payments.
• Set up reciprocity rules between unions of the same trade type and process supplemental payment monthly.
• Set up and maintain a master list of union rates and fringe benefits.
• Union reconciliation: compare internal and external records, investigate the reason for the discrepancy if they do not match.
• Be able to research internal benefits discrepancy requests from Production/jobsites.
• Assist with building CEI labor rate sheet for job bidding purposes from estimating team.
• Review and process payment for FMLA from HR

ABOUT YOU

• Proficient in MS Office applications, JDE experience a plus, intermediate MS Excel proficiency.
• Strong work ethic, self-starter with organizational, oral and written communication, and time management skills
• Possess quick and accurate data entry skills. Critical attention to detail with a professional attitude.
• In-depth knowledge of multi-state and local tax jurisdiction.
• Ability to translate payroll & compensation terminology into terms that are understandable to employees, independent contractors, colleagues, and management.
• Works with a sense of urgency without sacrificing quality or accuracy.
• Ability to maintain confidential information and high degree of professionalism.
• Able to effectively prioritize and execute tasks in a high-pressure environment.

MINIMUM QUALIFICATIONS

Any combination of education and experience that would likely provide the required knowledge, skills and abilities as well as possession of any required licenses or certifications is qualifying.

Education: High School Diploma required.

Licensure/Certifications: Certified Payroll Professional (CPP) designation strongly preferred.

Experience: Five (5) years minimum certified payroll experience preferred. Construction payroll experience preferred.

#LI-BM1

CEI is a place where every single person can—and does—have an impact on the work we do and the communities we serve. Here, you can build your own story and grow to your full potential. You can collaborate and celebrate with amazing people. And you’ll go home every day knowing you helped contribute to important work that shapes people’s lives. Our commercial, data center and energy projects may be complex, but our approach is simple. We build great things and we do it with great people.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department, program or project needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Cupertino Electric, Inc. (CEI) is proud to be an Equal Employment Opportunity and affirmative action employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law.

Cupertino Electric Inc. aims to make cei.com accessible to any and all users. If you have a disability or special need that requires accommodation to navigate our website or complete the application process, please contact us at [e-mail] or 1-(877)-747-4CEI.

Cupertino Electric, Inc. (CEI) is proud to be an Equal Employment Opportunity and affirmative action employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law.