Payroll Technician I

City-of-Clearwater; Clearwater (FL); On-site; USD 45,000 - 52,000; Full time

Job summary

City of Clearwater is seeking a Payroll Technician I to perform skilled payroll and personnel record duties in the Public Utilities Department. Under supervision, you will process new hire forms, update records, and ensure compliance with regulations.

The role requires a high school diploma or GED plus clerical payroll experience; familiarity with payroll procedures and office systems is important. Salary is entry-level and benefits are provided.

Qualifications

• High School Diploma or GED plus two years of clerical experience in payroll/employee records.
• Knowledge of payroll and budgetary procedures.
• Experience with office practices, procedures, and data entry.

Responsibilities

• Verifies, reviews, and processes forms for new hires, transfers, promotions, layoffs, resignations, suspensions, and dismissals; checks all submitted forms for accuracy and compliance.
• Enters and updates information into the personnel record system and tracks evaluations and personnel actions.
• Audits and reviews timesheets; processes salary changes and reimbursements.
• Compiles training hours and maintains records; generates payroll and budget reports.
• Assists hiring managers with vacancy requests and coordination of the hiring process.
• Provides customer service and other duties as assigned.

Skills

Payroll procedures

Budgetary procedures

Personnel management

Record keeping

Office software

Customer service

Education

High School Diploma or GED

Tools

Personnel record system

Job description

Entry Salary: $ 48,673.30

Current Recruitment is for our Public Utilities Department

Under direct supervision, the Payroll Technician I performs highly skilled technical and office support work in the processing, maintenance, and delivery of personnel and payroll related records and information.

Essential Functions

: -- Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. Essential duties and responsibilities may include, but are not limited to, the following:

• Verifies, reviews, and processes forms for new hires, transfers, promotions, lay-offs, resignations, suspensions, and dismissals; checks all submitted forms for accuracy, completeness, and compliance with regulations.
• Enters, submits, and inputs correct information into personnel record system; tracks and keeps updates evaluations, personnel action sheets, and all other personnel information.
• Certifies and processes pay increases; verifies and confirms authorizations and enters salary information into records; audits and reviews timesheets, reviews timesheets for signatures, and ensures all reimbursements are accounted for.
• Sends out, disburses, and delivers notifications for performance reviews; tracks results of performance reviews, applies changes to payroll, and ensures all necessary updates are documented.
• Records certifications and training information; records and runs reports on monthly training; runs reports and provides information on each employee's training hours.
• Provides interpretations of City and personnel policies and the proper application to department management and individual employees.
• Provides consistent and professional data analysis to management for payroll and related budgetary items; calculates all data to deliver accurate details and history.
• Completes forms used to input and maintain information for computerized record systems; reconciles accounts, performs deposits, and processes departments' receivables.
• Researches historical records to resolve personnel problems; provides accurate accounting and delivers appropriate information for various issues and concerns.
• Assists in developing, implementing, and applying department specific standard operating procedures for personnel and payroll activities.
• Support hiring managers with personnel vacancy requests, advertising positions to outside sources, scheduling interviews, and administration of the hiring process.
• Performs customer service and other duties as assigned.

Licenses, Certifications, and Equipment:

A valid State driver's license is required.

Education and Experience:

High School Diploma or G.E.D. Certificate PLUS two (2) years of progressively responsible clerical experience, including some experience in the functional area of job assignment.

Knowledge of

• Principles, practices, methods, and techniques of personnel management administration
• Payroll and budgetary procedures
• Office practices, procedures, and equipment
• Record keeping, report preparation, filing methods, and records
• General office policies and procedures; computers and general office equipment

Skill in

• Organizing work and setting priorities to meet deadlines
• Completing tasks given both orally and in writing
• Performing general office and clerical work
• Applying policies and procedures correctly and accurately
• Preparing accurate accounting reports and statements
• Make arithmetic computations quickly and accurately
• Establishing and maintaining strong office relationships
• Operating a computer and related software