Payroll Technician - Accounting Technician / Full-Time

Minnesota Direct Care and Treatment; Silver Bay (MN); On-site; USD 49,000 - 69,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Paid vacation and sick leave

12 paid holidays

Pension plan

Job summary

Minnesota Department of Veterans Affairs in Silver Bay is seeking a Payroll Technician to support the Silver Bay Veterans Home by processing payroll, reimbursements, and EST timekeeping updates. You will review time entries, handle retroactive adjustments, and generate payroll reports in collaboration with Human Resources.

Duties include EST maintenance and training of new staff. The role is full-time, day shift, with eligibility for employer health and dental insurance benefits.

Qualifications

• One year of accounting-related experience with payroll/timekeeping systems (SEMA4/EST) and GAAP knowledge.
• Experience reviewing and entering time/leave in payroll systems; ability to process retroactive payroll adjustments.
• Ability to create payroll/timekeeping reports and maintain accuracy; communicate with HR staff.
• Familiarity with CBAs and applying provisions to time/expenses.

Responsibilities

• Review and process payroll-related transactions and employee reimbursements.
• Monitor and edit time entries; troubleshoot EST issues and provide timekeeping reports.
• Communicate with HR staff regarding payroll/timekeeping requirements and training.
• Assist with supply stocking and fixed asset tracking as needed.

Skills

Payroll processing

Timekeeping systems

GAAP knowledge

Data entry

Communication skills

CBA knowledge

Education

Associate degree (Business/Accounting/Finance)

Tools

SEMA4

EST

Microsoft Word

Microsoft Excel

Job description

Working Title: Payroll Technician

Job Class: Accounting Technician

Agency: Minnesota Department of Veterans Affairs

• Job ID: 96059
• Location: Silver Bay
• Telework Eligible: No
• Full/Part Time: Full-Time
• Regular/Temporary: Unlimited
• Who May Apply: Open to all qualified job seekers
• Date Posted: 08/14/2026
• Closing Date: 08/26/2026
• Hiring Agency/Seniority Unit: Veterans Affairs Dept / Vets Home-Silver Bay-AFSCME
• Division/Unit: Silver Bay Veterans Home / MVH-Silver Bay Indirect Care
• Work Shift/Work Hours: Day Shift, 8:00am to 4:30pm
• Days of Work: Monday - Friday
• Travel Required: No
• Salary Range: $23.31 - $32.94 / hourly; $48,671 - $68,778 / annually
• Classified Status: Classified
• Bargaining Unit/Union: 207 - Technical/AFSCME
• Work Area: Minnesota State Veterans Home - Silver Bay
• FLSA Status: Nonexempt
• Designated in Connect 700 Program for Applicants with Disabilities: Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well‑being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

The Accounting Technician supports the home by reviewing and processing payroll‑related transactions, employee expense reimbursements, and scheduling and timekeeping system (EST) updates. This involves monitoring and editing employee time entries; processing retroactive payroll adjustments and payouts; communicating and resolving time entry issues; applying provisions of collective bargaining agreements; creating payroll‑related reports and files; and partnering/communicating with Human Resources staff. This position will also ensure EST is maintained, reviewed, accurate and updated by working with the home's department supervisors and staff to make corrections; troubleshoot EST problems; analyze and provide timekeeping reports; and provide EST training to new employees. In addition, this position will provide assistance with supply stocking and fixed asset tracking and accounting.

This position is designated as full time, and day shift; 8:00am to 4:30pm. This position is eligible for full employer contribution towards health and dental insurance benefits.

Minimum Qualifications

• One year of accounting related experience, which demonstrates the following knowledge, skills and abilities:
• Knowledge and skills in reviewing and entering employee time and leave in a payroll or timekeeping system(s), such as the State Employee Management System (SEMA4), Enterprise Scheduling and Timekeeping system (EST) or comparable system.
• Knowledge of Generally Accepted Accounting Principles (GAAP) sufficient to analyze, interpret, and prepare financial information, records and reports; locate errors; and recommend solutions to procedural or other fiscal problems.
• Math skills sufficient to calculate, review, adjust and reconcile payroll data.
• Skills in data entry and using spreadsheet and word processing software, such as Microsoft Word and Excel, to create spreadsheets and other documents and accurately enter, maintain and report on payroll and timekeeping data.
• Communications and customer service skills sufficient to train and guide staff on payroll and timekeeping procedures and requirements.
• Ability to read, understand, and apply state and federal laws and collective bargaining agreement (CBA) provisions regarding employee work time, leaves and business expenses.

Please see a message from Minnesota Department of Veterans Affairs Commissioner, Brad Lindsay. Select Link

Preferred Qualifications

• Associate degree or higher in Business, Accounting, Finance or related field.
• One or more years of payroll processing experience.
• Experience using SEMA4 and/or EST for employee timekeeping and payroll processing.
• Experience applying CBA provisions related to employee time and leave.
• Experience providing training and support to staff on payroll and timekeeping procedures and requirements.

Additional Requirements

• A Minnesota Department of Human Services (DHS) background check may be conducted on the top finalist(s) for this position. When conducted, the finalist must pass the DHS background check.
• A Tuberculosis (Mantoux) Screening (or chest x‑ray) is required prior to employment.
• Employment reference checks will be conducted on finalists. This may include a review of documentation related to job performance and contact with the applicant's former employer(s).

Contact

If you have questions about this position, contact Pamela Melby at [e-mail] or 218-353-8694.

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Patrice Langlee at [e-mail].

Per M.S. 43A.111, MDVA will give priority consideration to certain qualified disabled Veterans. To be considered, you must be included on a US armed forces permanent disability list with a disability rating of at least 30% or been rated by the US Department of Veterans Affairs as having a compensable service‑connected disability of at least 30%. Official written documentation of this disability dated no more than one‑year preceding the date of application must be submitted. Please email the documentation, your DD214, and the job posting ID number to Patrice Langlee at [e-mail] no later than the job posting closing date.

Working together to improve the state we love.

What do Minnesota's State employees have in common?

• A sense of purpose in their work
• Connection with their coworkers and communities
• Opportunities for personal and professional growth

Benefits

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your Benefits May Include

• Paid vacation and sick leave
• 12 paid holidays each year
• Low-cost medical, dental, vision, and prescription drug plans
• Fertility care, including IVF
• Diabetes care
• Dental and orthodontic care for adults and children
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life insurance to provide support for your family in the event of death
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
• Tax-free expense accounts for health, dental, and dependent care
• Resources that provide support and promote physical, emotional, social, and financial well‑being

Support To Help You Reach Your Career Goals

• Training, classes, and professional development
• Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)

Employee Assistance Program (EAP) For Work/life Support

• A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well‑being, or job performance
• Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
• Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

EQUAL OPPORTUNITY EMPLOYERS

Minnesota state agencies are equal opportunity, affirmative action, and veteran‑friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.

Applicants With Disabilities

Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email [e-mail] and let us know the support you need.