Payroll Team Lead (Workday)

AFM - Association Française du Marketing; Cincinnati (OH); Hybrid; USD 75,000 - 106,000; Full time

Benefits offered by this job

Healthcare

401(k) with company match

36 total days off

Flexible work environment

Job summary

Join a forward-thinking company as a Payroll Manager, where you'll lead payroll activities for Kao Americas. This exciting role involves ensuring compliance with federal, state, and local tax regulations while managing payroll processes for a diverse workforce. You'll collaborate with HRIS and the Total Rewards team, all while enjoying a hybrid work environment and a competitive benefits package. With a commitment to ethical practices and employee development, this role offers a unique opportunity to make a significant impact in a supportive and innovative workplace. If you're ready to take your career to the next level, this position is perfect for you.

Qualifications

• 5+ years of payroll administration experience with multiple payrolls.
• Experience with ADP SmartCompliance and Workday payroll systems.

Responsibilities

• Manage payroll activities ensuring compliance with tax regulations.
• Lead a team and foster a positive work environment.

Skills

Payroll Administration

Tax Compliance

Leadership

Communication Skills

Project Management

Education

Bachelor's Degree

Tools

ADP SmartCompliance

Workday

Job description

Founded in Japan in 1887, Kao is passionate about making a difference in people's lives with our high quality products and services to create a Kirei Life for all - a beautiful life that respects the needs of our consumers and customers as well as the planet. We never compromise on quality and craft our products with care for the consumer and the environment.

As a company driven by purpose and strong corporate values we pride ourselves to be listed among the World's Most Ethical Companies since 16 consecutive years. Our corporate philosophy, the Kao Way, guides us in everything we do - acting with integrity, courageously driving innovation and treating each other with trust and respect.

The role:

This is an exciting position to join our corporate HR team and lead all payroll activities for Kao Americas!

Reporting to our Sr. HRIS Manager, you will manage the reconciliation and reporting of all payroll taxes, ensuring employees are paid and in compliance with applicable laws, in the most efficient and accurate manner possible.

We ask that you can research federal, state, and local tax regulations, to make recommendations to management, and ensure Company compliance with state and local payroll tax. You should have leadership experience, leading other payroll staff during payroll processing, setting up new tax locations, monitoring and updating tax rates, researching and analyzing state and local licensing laws and exemptions, and applying for and maintaining all new licenses and renewals to ensure compliance.

At Kao, we offer amazing benefits that are available to you on your first day of employment (healthcare, 401(k) plus company match), 36 total days off (vacation + holidays + sick) and a reasonable salary range of $75,000 - $106,000. We also offer a hybrid work environment.

What you will do:

• Process all Kao U.S. employees' hourly and salary/exempt payrolls and compile payroll information by managing payroll preparation, completing reports and maintaining records.
• Calculate hourly shift differentials, overtime, double time for each pay cycle.
• Lead a team, provide direction, and foster a positive work environment, including supervising the Payroll Specialist role, setting performance expectations, and offering support.
• Collaborate with Workday HRIS and the Total Rewards team to articulate and test changes to be approved for production system changes.
• Maintain account posting rules for GL accounts and perform payroll and benefit accruals and month-end reconciliation of payroll and benefit liability accounts.
• Ensure accuracy for quarterly and year-end activities including balancing for W-2's and reconciling tax adjustments.
• Process commissions, bonuses, and leave of absence disability payments.
• Process and reconcile severance payments.
• Maintain internal payroll procedures documentation.
• Perform regular internal audits of payroll data and reports (i.e., 401(k) match report).
• Lead in coordinating internal and external audit compliance.
• Provide oversight and back up to Payroll Specialist role, who performs an independent verification of bi-weekly Canada Payroll, thus ensuring all tasks are performed.

Qualifications:

• Bachelor's degree and/or 5+ years of professional work experience in payroll.
• 5+ years of payroll administration experience with multiple payrolls and wage types, including ADP SmartCompliance.
• Workday payroll or HCM experience of 2+ years.
• Understanding of regulatory and legislative guidelines.
• In-depth knowledge of HR, payroll, tax, benefits administration, accounting, and project management.
• Experience with Canada/global payroll preferred but not required.

Knowledge, Skills, and Abilities:

• Excellent communication skills: ability to explain complex technical concepts concisely and engage with different levels of audiences (cross-functional Total Rewards and HCD colleagues, employees, managers, senior leadership, external partners).
• Ability to prioritize workload and provide timely follow-up and resolution.
• Ability to work effectively in a fast-paced environment and handle multiple projects.

How we work: Having been selected among the World's Most Ethical Companies for 18 consecutive years, we are a company with a purpose and corporate values. We never compromise on quality and craft our products with care for the consumer and the environment. At Kao, each employee can shape their job and their career. We work collaboratively to achieve our common goals, always aiming to deliver the best for our customers.

What we offer: A friendly and flexible work environment with competitive salaries, benefits package, ongoing development and the opportunity to enhance your skills and deliver tangible results. At Kao your voice will be heard. Your opinion really counts. We believe that change comes from taking opportunities into your own hands, so we value and reward entrepreneurial thinking and innovation.

Hiring Process: Kao embraces the diversity and the individual personalities of its people because we believe it is diversity that makes us strong. This is why we welcome applications from all areas of the global community.

Want to learn more: If you feel you are as unique as our products and want to find out why 33,000 people across the globe opted for a career with us, please visit our Americas website (https://www.kao.com/americas/en/).