Payroll Tax Operations and Services Specialist - SelectTime

Intuit, Inc.; Northern (KY); Hybrid; USD 39,000 - 55,000; Part time

Job summary

Intuit, Inc. is seeking a Senior Payroll Tax Processor to resolve payroll tax issues across notices, corrections, amendments, and Pay & File within the PTO team.

The role emphasizes independence, high accuracy, and mentoring colleagues while expanding technical depth. You will handle full-cycle payroll tax case work for assigned accounts, researching complex state and federal notices and preparing amended returns with complete documentation.

Qualifications

• 2–3+ years of hands-on payroll tax experience across multiple states, focusing on notices, amended returns, and corrections.
• Strong knowledge of IRS and state notice types and ability to read and resolve notices independently.
• Experience preparing amended Federal (Form 941‑X, W‑2c) and State payroll tax returns.
• Proficiency with payroll platforms and case management systems (e.g., Salesforce).
• Excellent written and verbal communication with agencies and clients.

Responsibilities

• Execute full-cycle payroll tax case work: process payroll runs, audit outputs, and manage filings.
• Research and resolve complex State and Federal notices, owning each case from intake to closure.
• Prepare agency responses with supporting documentation and meet deadlines.
• Prepare amended payroll tax returns (Form 941‑X and state equivalents) for complex amendments.
• Support payroll correction workflows by identifying source of errors and documenting the audit trail.
• Maintain personal WIP queue and manage SLA priorities with thorough case documentation.
• Conduct high-level trend analysis to identify process or system deficiencies.
• Contribute to SOP and KB updates and share solutions with the team.
• Collaborate with Corrections, Amendments, Pay & File, and Tax Notice teams; mentor TP1 staff.

Skills

Research & resolution

State & federal notices

Excel / Google Sheets

Salesforce

Communication

Education

Bachelor's degree in Accounting, Business, or Finance

Associate's degree in related field

Tools

Salesforce

Excel

Job description

Come join Payroll Tax Operations (PTO) as a payroll tax professional responsible for the accurate and timely resolution of payroll tax issues across Notices, Corrections, Amendments, and Pay & File. The Senior Payroll Tax Processor is a core production contributor on the team operating with strong technical competence and meaningful independence across a high-volume case workload. We are looking for a detail-oriented, customer-focused payroll tax expert with real hands-on experience resolving tax notices, correcting payroll errors, and preparing amended returns, who is ready to serve as a mentor and role model for colleagues while continuing to grow their own technical depth.

About SelectTime

SelectTime employees provide virtual expert services directly to Intuit’s customers, working year-round with flexible hours and schedules. This role has a minimum of 20 hours per week with the option to flex up to 40 hours per week based on business need. As an hourly, non-exempt position, this role is eligible for overtime pay.

Responsibilities

• Execute full-cycle payroll tax case work for assigned accounts: process payroll runs accurately, audit pre- and post-payroll output, manage tax filings and payments, and maintain compliance across all active jurisdictions.
• Independently research and resolve complex State and Federal payroll tax notices, including balance-due notices, deposit discrepancies, SUI rate change notices, and account mismatch notices, owning each case from intake through confirmed closure.
• Prepare written agency responses with complete supporting documentation; submit within agency-required deadlines and confirm receipt.
• Prepare amended payroll tax returns (Form 941-X and state equivalents) independently on complex amendments while retaining ownership.
• Support payroll correction workflows: identify the source of a payroll error, quantify tax impact across affected quarters, document the correction audit trail, and see the resolution through to completion.
• Manage personal WIP queue with discipline: prioritize cases by SLA date, flag aging cases before they breach SLA, and maintain thorough case documentation from first touch to closure.
• Perform high-level trend analysis of customer data, system data, and agency correspondence to identify process or system deficiencies.
• Actively contribute to SOP and KB updates: flag outdated content, suggest revisions, and document solutions to previously unresolved issues.
• Participate in cross-functional collaboration with Corrections, Amendments, Pay & File, and Tax Notice teams; serve as a role model for TP1 staff and actively seek coaching and development from Staff Payroll Tax Processor and managers.

Qualifications

• 2–3+ years of hands-on payroll tax experience with a strong focus on notice resolution, amended return preparation, and payroll error correction across multiple states, not just general payroll administration.
• Working knowledge of IRS and state agency notice types; able to read a notice, identify the type, understand the agency's claim, and determine the appropriate resolution path.
• Demonstrated experience resolving State and Federal payroll tax notices independently, including balance-due notices, penalty assessments, SUI rate change notices, and deposit mismatch notices.
• Comprehensive knowledge of tax payment and filing regulations; solid understanding of the distinction between employee and employer tax responsibilities across federal and state jurisdictions.
• Hands‑on experience preparing and approving amended Federal (Form 941‑X, W‑2c) and State payroll tax returns across all states, including jurisdictions with complex local requirements such as PA, OH, and more.
• Deep knowledge of federal payroll tax law: FICA, FUTA, FITW, employment tax deposit schedules, and associated penalty and interest structures.
• Multi‑state payroll tax expertise: reciprocal agreements, resident and nonresident taxation, SUI account management, and local tax compliance across multiple jurisdictions.
• Proficiency with at least one payroll platform and comfort navigating case management systems such as Salesforce.
• Excel/Google Sheets skills required: VLOOKUP, pivot tables, and reconciliation auditing; able to trace a tax discrepancy through a spreadsheet independently.
• Strong written and verbal communication skills; able to interact professionally with state and federal tax agencies and document case activity clearly and completely.
• Associate's or Bachelor's degree in Accounting, Business, or Finance preferred; equivalent experience accepted.
• Fundamental Payroll Certification (FPC) required; CPP preferred for candidates with 4+ years of experience. Active pursuit of CPP is viewed favorably. CPP holders will be evaluated for accelerated development.
• Experience at a payroll service bureau, PEO, or multi‑client payroll tax environment is a significant advantage.

Intuit provides a competitive compensation package with a strong pay for performance rewards approach. The expected base pay range for this position is

California (Bay Area): $36.00 - $49.00

Southern California: $36.00 - $49.00

Colorado: $27.00 - $36.50

District of Columbia: $27.00 - $36.50

Hawaii: $28.50 - $38.50

Illinois: $27.00 - $36.50

Maine: $25.00 - $33.50

Maryland: $27.00 - $36.50

Massachusetts: $28.50 - $38.50

Minnesota: $25.00 - $33.50

New Jersey: $28.50 - $38.50

New York: $29.50 - $34.47

Ohio: $25.00 - $33.50

Vermont: $27.00 - $36.50

Virginia: $27.00 - $36.50

Washington: $28.50 - $38.50

This position will be eligible for a cash bonus, equity rewards and benefits, in accordance with our applicable plans and programs (see more about our compensation and benefits at Intuit®: Careers | Benefits). Pay offered is based on factors such as job-related knowledge, skills, experience, and work location. To drive ongoing fair pay for employees, Intuit conducts regular comparisons across categories of ethnicity and gender.