Payroll Systems Coordinator

Canopy A&D; Irvine (CA); On-site; USD 85,000 - 90,000; Full time

Benefits offered by this job

Company paid employee medical, dental,

vision insurance

401K company match

paid sick leave

paid vacation

paid holidays

discretionary bonuses

Job summary

Canopy A&D in Irvine, CA is seeking a Payroll Systems Coordinator to manage end-to-end payroll processes across multiple states and entities, backing up the Payroll Systems Manager.

You will administer UKG Ready and other HRIS, ensure wage/hour compliance, handle inquiries, and support data migrations for recently acquired entities while contributing to accurate financial reporting.

Qualifications

• High school diploma required; associate degree preferred.
• 2+ years of full cycle payroll experience in multi-state settings.
• Proficiency in Microsoft Office and payroll HRIS systems.
• Strong knowledge of federal, state wage/hour rules and payroll tax regulations.

Responsibilities

• Support collecting, reviewing, and verifying timesheets, unpaid time off, and PTO weekly.
• Assist end-to-end payroll processing, including off-cycle runs in a fast-paced env.
• Maintain UKG Ready and configure pay codes, direct deposit, and tax settings.
• Act as payroll backup and collaborate with HR processing teams.
• Respond to inquiries on paychecks, withholdings, deductions, and PTO.
• Identify timecard discrepancies and assist audits with accounting teams.
• Support onboarding and data migration for acquired entities.
• Generate standard and ad-hoc payroll reports as needed.

Skills

Microsoft Office

Excel

Teams

Outlook

Payroll systems

HRIS

Education

High school diploma

Associate degree or coursework in accounting

Finance knowledge

Computer science basics

Business administration

Tools

UKG Ready

Paychex

ADP

UKG Dimensions

UKG Pro

Job description

About Canopy Aerospace & Defense

Canopy A&D is built to accelerate the future of advanced materials for space, defense, and maritime systems. Canopy delivers specialized materials and components that carry customers from concept through sustainment. Canopy A&D’s advanced signal attenuation technologies and production-scale manufacturing accelerate the fielding of platforms that are faster, cooler, and quieter. Our adaptive approach ensures solutions evolve at the pace of shifting challenges, keeping our customers ahead of the curve.

Role Overview

The Payroll Systems Coordinator is an administrative and financial support professional responsible for compiling timekeeping data, calculating wages, processing employee paychecks, and ensuring compliance with Wage & Hour Laws for a multi-state, multi-entity, and M&A employer. The individual will be reporting to the Payroll Systems Manager and providing full cycle backup support.

Key Responsibilities

• Support collecting, reviewing, and verifying timesheets, unpaid time off, and PTO every week. Support the execution of end-to-end full cycle payroll processing, including off-cycle pay runs in a fast-paced, rapidly evolving environment, ensuring initiatives are delivered on time and to a high standard.
• Supportmaintaining employee payroll platforms (UKG Ready) Manage system configurations for new earn/deduction codes, pay groups, direct deposit, support onboarding, tax, and payroll registers.
• Serve as a key full cycle payroll backup and other cross-function support between the Payroll Systems Manager and HR processing teams.
• Support responding to employee and manager inquiries regarding paychecks, tax withholdings, deductions, PTO balances, and direct deposit setups.
• Detect timecard discrepancies, balance period-end reports, and reconcile payroll registers against general ledger (GL) entries. Support internal/external accounting teams during financial and wage/hour compliance audits.
• Support strict compliance with federal, multi-state, and local wage and hour regulations. Process wage garnishments, child support orders, tax levies, and state-specific final pay requirements.
• Support the onboarding and data migration of newly acquired entities and personnel into centralized payroll and HRIS systems.
• Generate, compile, and analyze standard and ad-hoc payroll report as needed.

Required Qualifications

• Educational Level - High school diploma required; an associate degree or coursework in accounting, finance, computer science and information, and business administration is preferred.
• Technical Expertise – proficiency in Microsoft Office, Excel, Teams, Outlook, 2+ years of beginner/intermediate full cycle payroll working in different Payroll Systems/HRIS platforms.
• Knowledge Base: Strong familiarity with federal, state (multi-state wage/hour rules), and local payroll and tax regulations, Retirement plans, Garnishments, and Benefits.
• Collaboration & Communication – Proven ability to work across teams, including supporting Human Resources and an Accounting manager end to end processes that impact processing payroll to meet deadlines.

Preferred Qualifications

• Hands-on experience operating within UKG Ready or other similar HRIS/HCM Platforms (e.g., Paychex, ADP, UKG Dimensions, UKG Pro).
• Prior experience processing multi-state & multi-entity payroll.
• Experience with processing time/attendance modules.
• Basic understanding of Generally Accepted Accounting Principles.

Additional Requirements

• Must have professional working proficiency reading, writing, and speaking English
• Ability to work in office, lab, and manufacturing environments with occasional exposure to noise, chemicals, dust, industrial equipment, and temperature variations
• Ability to sit or stand for extended periods while working at a computer workstation
• Frequent use of hands and fingers for data entry, keyboarding, and mouse use
• Ability to view computer screens for prolonged periods
• Ability to communicate effectively in person, by phone, and via email
• Ability to use a computer to complete assignments

The above statements are intended to describe the general nature and level of work performed. They are not intended to be an exhaustive list of all responsibilities, duties, or skills required. Management may modify or assign additional duties as needed.

Job Details

Type: Full Time

Core Business Hours Longer days as needed.

Base Salary Range: $85,000 to $90,000

Base Location: Irvine, CA

Travel: None.

Your actual level and base salary will be determined on a case-by-case basis and may vary based on the following considerations: job-related knowledge and skills, education, and experience.

Total compensation will also include a comprehensive set of benefits including but not limited to: Company paid employee medical, dental and vision insurance. 401K company match (eligibility required), paid sick leave, paid vacation, paid holidays and discretionary bonuses.

EXPORT CONTROL REQUIREMENTS:

To conform to US Government export regulations, the applicant must be a (i) US Citizen, (ii) lawful permanent resident of the U.S. (aka green card holder), (iii) protected individual as defined by U.S.C. 1324b(a)(3), or (iv) eligible to obtain the required authorizations from the U.S. Department of State.

Canopy A&D is an Equal Opportunity Employer, employment with Canopy A&D is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.