Payroll Specialist (W2)

OpenKrill; United States; Remote; USD 11,000 - 18,000; Full time

Benefits offered by this job

Health insurance

Company laptop

Paid time off

Mental health support

Remote work from Philippines

Team outings

Job summary

Wonolo, a remote-first tech company based in the United States, is seeking a Payroll Specialist (W2) to join our Legal Operations team. You will operate under a third-party entity and support weekly W2 payroll processing for Wonoloers, ensuring accuracy and timely execution.

The ideal candidate has 5+ years of accounting experience, strong Excel skills, and a proven track record of process improvement. You will collaborate across Finance, Tech, and HR to optimize payroll workflows and promote

Qualifications

• 5+ years of accounting experience
• Strong accuracy and attention to detail
• Proficiency in MS Office with Excel advanced
• Excellent communication across departments
• Experience with AI tools
• Ability to adapt in a dynamic environment

Responsibilities

• Own W2 payroll processes and accuracy
• Onboard workers accurately in payroll system
• Verify hours and reconcile payroll weekly
• Contact workers via email/SMS to verify meal breaks
• Process bonuses and leave adjustments
• Collaborate with cross-functional teams
• Identify manual workflows and AI-native improvements

Skills

W2 payroll

Excel advanced

Data accuracy

Communication

Process improvement

AI tools familiarity

Tools

Zeal

Wonolo Wizard

Hypertrack

Zapier

Dialpad

Iterable

Job description

Wonolo (Work Now Locally) is disrupting the $140BN temporary staffing industry. Founded in 2014, Wonolo's mission is to help people find consistent work. Through our two-sided tech marketplace, we connect hundreds of businesses in need of front-line workers with 2 million underemployed workers in local markets across the United States, within minutes. Wonolo has raised over $200M in funding which will continue to help us empower the in-demand workforce by democratizing access to flexible work, opportunities to learn new skills, a living wage, and comprehensive portable benefits and perks.

We are looking for a Payroll Specialist (W2) to work with Wonolo's Legal Operations team. You will be employed by a third-party legal entity authorized to do business in the location in which you reside and you will provide contractual services to Wonolo's Legal Operations team. As a Specialist on the W2 Payroll team, you will be at the forefront of Wonolo's W2 operations by supporting and executing worker payroll workflows. Accuracy and speed of execution are critical due to the weekly nature of W2 payroll processing. The team's area of expertise lies in complex programs to support Wonoloers in the marketplace. The ideal candidate should possess exceptional organizational skills and the ability to handle multiple tasks effortlessly, providing sufficient support to ensure smooth day-to-day operations.

Our ideal candidate will be a good person who is also committed to doing good work. Are you excited about working with a close-knit team at a mission-driven, US-based technology company? If this is who you are or you can and desperately want to be, please read on!

We welcome qualified candidates located anywhere in the Philippines #LI-Remote.

What you'll do:

• Become an expert on W2 payroll, the Wonoloer experience, and processes that support W2 workers- Become an expert with our internal tools Zeal, Wonolo Wizard, and Hypertrack, and drive improvements to our SLAs with rapid execution
• Ensure all data is accurate when onboarding/adding workers into the payroll system
• Validate payroll hours, perform time reconciliation, and analyze payroll entries to ensure payroll is accurately completed every Wednesday for all W2 workers
• Contact workers over email & SMS to verify meal breaks
• Process bonuses, manage sick leave, and handle other payroll-related adjustments
• Report bugs and help coordinate solutions with stakeholders across Tech, Service Operations, Enablement, Finance, and Central Ops
• Respond promptly to payroll support inquiries or discrepancies flagged by other departments, ensuring that the information provided is accurate
• Collaborate with the team to set goals for ongoing efficiency and process quality improvements
• Promote strong team morale and conduct, including high engagement levels and schedule adherence
• Perform other duties to support W2 operations as assigned
• Identify workflows that are still manual and rebuild them to be AI-native, focusing on where AI can improve speed, personalization, or conversion outcomes

Who you are:

• 5+ years of accounting experience, including cash management and reconciliations
• Analytical mind with a high level of accuracy and attention to detail.
• Proficient in MS office with advanced Excel skills (e.g. Vlookup/Xlookup, Pivot Tables, Arrays)
• Strong communication and interpersonal skills to collaborate across departments.
• Ability to thrive in a dynamic environment, change priorities quickly
• A strong enthusiasm for continuous learning and professional development.
• Demonstrated commitment to process improvement and operational efficiency
• Hands-on experience with AI tools (ChatGPT, Claude, Gemini)

Nice to haves:

• Experience with multiple platforms like Zeal, 123Form, Unbounce, Zapier, Dialpad, or Iterable.
• Experience managing JIRA and other tools

Benefits and perks:

• The opportunity for growth in a mission-driven and well-funded start-up
• Health insurance for the principal member including dental and vision
• Company laptop
• Paid time off, Holiday pay, and Unpaid time off
• Access to no-cost on-demand mental health support, including counselling, mindfulness and meditation, and well-being courses
• Ability to work from anywhere in the Philippines (no more commutes!)
• Team outings, happy hours, company off-sites, and more!

Important Notice Regarding Fraudulent Recruiting

Disclaimer: We only communicate with candidates through official @wonolo.com email addresses.

Employment scammers may impersonate legitimate recruiters, employers, or recruitment firms, using email, text messages, messaging apps (including, LinkedIn, WhatsApp, etc.), or fake social media accounts to contact you. They may advertise roles that do not exist, claim to represent Wonolo, or use our name and branding without authorization.

Wonolo is aware that individuals posing as recruiters have communicated with job seekers about positions with Wonolo that do not exist. We have received reports that the content and method of communication has varied, but messages may contain requests for payment (e.g., fees for equipment or training) and/or for sensitive personal information.

Wonolo will never ask a candidate for employment for payment or financial information. All open positions are posted in country specific employment portals available at https://info.wonolo.com/careers/. All legitimate job postings on third-party employment sites will direct candidates to complete an application directly through the Wonolo careers page.

Candidates with additional questions or concerns regarding any recruiting communications or Wonolo's recruiting process in general should email [e-mail].

About Wonolo:

Wonolo is a two-sided job marketplace that serves over 2 million front-line workers, providing them access to flexible and consistent job opportunities across the United States within minutes, at companies such as Peloton, Coca-Cola, Neiman Marcus, Papa John's, and thousands more.

We are a remote-first company with 200+ full-time employees, and quickly scaling our team within the United States, Canada, and Latin America. We are well-funded and backed by leading investors including Sequoia Capital, Bain Capital, and Leeds Illuminate, among others.

Learn more about us:Wonolo raises $140M to continue supporting over 1 million laborers and front-line workersWonolo is one of Glassdoor's best tech companies to work for in 2021Why G2 Venture Partners Invested in WonoloYong Kim (CEO) on why he's passionate about empowering the in-demand workforce

Commitment to Diversity, Inclusion, Equity, and Belonging

Wonolo welcomes you as you and celebrates our collective diversity. We work to serve the underserved, and we are built on the strength of our entire community. We know that diverse backgrounds, perspectives, and experiences make for the best teams, and help to drive high performance. We strive to ensure that our team represents different cultures, perspectives, and backgrounds, as these empower our team to come together to make the best decisions and the biggest impact.

Wonolo is an equal-opportunity employer. We work to ensure all people feel supported, empowered, and connected at work. A big part of this effort is through our support for members and allies of Employee Resource Groups. Individuals seeking to work at or with Wonolo are considered without regard to race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, veteran status, sexual orientation, gender identity, or any other protected status under all applicable laws, regulations, and ordinances.

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