Payroll Specialist- Union City

Southern Glazer's Wine & Spirits; Union City (CA); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

Medical coverage

Dental & Vision

FSA

Disability

Life insurance

401(k)

Tuition assistance

Wellness program

Parental leave

Vacation accrual

Paid sick leave

Job summary

Southern Glazer’s Wine and Spirits in Union City, CA is seeking a Payroll Specialist to deliver accurate and timely payroll processing, filings, and reporting. The role ensures compliance with payroll laws and adapts to evolving regulations.

You will manage Kronos timekeeping, prepare year-end reports, handle garnishments, and develop payroll procedures, with opportunities for growth in a large, well-established beverage distribution leader.

Qualifications

• Bachelor's Degree and three years of experience or equivalent education and related experience
• Proficient in Microsoft Office Suite

Responsibilities

• Process daily payroll department operations
• Manage workflow to ensure all payroll transactions are processed accurately and timely
• Reconcile payroll before transmission and validate reports
• Understand proper taxation of employer-paid benefits
• Process correct garnishment calculations and compliance
• Execute Kronos time and attendance processing and interface with payroll
• Perform year-end reporting and related tasks
• Develop ad hoc payroll reporting as needed
• Load import files from Human Resources and balance payroll information
• Prepare divisional payroll reports weekly and ensure on-time payroll processing

Skills

Microsoft Office Suite

Education

Bachelor's Degree

Job description

Location: Union City, CA, US, 94587

What You Need To Know

Shape a remarkable future with us. Build a career working for an industry leader that truly invests in their people – and equips them with leading technology, continuous learning, and the ability to bring their best selves to work. As North America's largest total beverage distributor, Southern Glazer’s isn't just one of Forbes’ Top Private Companies; it's a family-owned business with deep roots dating back to 1933.

Southern Glazer’s is proud of its well-earned positive reputation, continually achieving accolades for our outstanding workplace culture. We take pride in creating a culture where our people are valued, supported, and provided opportunities for growth and belonging.

As a full-time employee, you can choose from a wide-ranging menu of our Top Shelf Benefits, including

• comprehensive medical and prescription drug coverage


• dental and vision plans


• tax-saving Flexible Spending Accounts


• disability coverage


• life insurance plans


• a 401(k) plan


• tuition assistance


• a wellness program


• parental leave


• vacation accrual


• paid sick leave

We also offer tuition assistance, a wellness program, parental leave, vacation accrual, paid sick leave, and more.

Overview

The Payroll Specialist is responsible to provide accurate and timely payroll processing, legal filings, and reporting. The role ensures compliance with payroll laws and regulations, prepares and processes payroll-related information and calculates earnings, adjustments, retroactive payments, etc., and establishes and manages all payroll-related work procedures.

Primary Responsibilities

• Perform daily payroll department operations


• Manage workflow to ensure all payroll transactions are processed accurately and timely


• Reconcile payroll before transmission and validate confirmed reports


• Understand proper taxation of employer-paid benefits


• Process correct garnishment calculations and compliance


• Execute Kronos time and attendance processing and interface with payroll


• Perform compliances for unclaimed property payroll checks


• Process accurate and timely year-end reporting as necessary


• Develop ad hoc financial and operational reporting as needed


• Process manual check and relocation metrics


• Update and reconcile monthly bank statements from the ADP software system


• Load import files received from Human Resources


• Research and email appropriate audience of file issues


• Process payroll. Collect, balance and verify information from divisions


• Prepare required divisional payroll reports weekly to ensure balancing of gross to net. Ensures that this report is provided to the locations weekly by the established deadlines for review before payroll processing


• Ensure all divisional payroll reconciliations are signed off by the Senior Payroll Administrator by the established deadlines


• Research and resolve payroll issues relating to their assigned division(s)


• Resolve internal and external customer issues by returning/acknowledging phone calls and emails promptly. Provide issue resolutions based on Service Level Agreements


• Assist in the maintenance of the garnishment process for tax levies and child support


• Perform other job-related duties as assigned

Minimum Qualifications

• Bachelor s Degree and three years of experience or equivalent education and related experience


• Proficient in Microsoft Office Suite

Physical Demands

• Physical demands include a considerable amount of time sitting and typing/keyboarding, using a computer (e.g., keyboard, mouse, and monitor), or adding machine


• Physical demands with activity or condition may occasionally include walking, bending, reaching, standing, squatting, and stooping


• May require occasional lifting/lowering, pushing, carrying, or pulling up to 20lbs

EEO Statement

Southern Glazer's Wine and Spirits, an Affectionate Action/EEO employer, prohibits discrimination and harassment of any type and provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. SGWS complies with all federal, state and local laws concerning consideration of a qualified applicant's arrest and/or criminal conviction records. Southern Glazer's Wine and Spirits provides competitive compensation based on estimated performance level consistent with the past relevant experience, knowledge, skills, abilities and education of employees. Unless otherwise expressly stated, any pay ranges posted here are estimates from outside of Southern Glazer's Wine and Spirits and do not reflect Southern Glazer's pay bands or ranges.

If you have any questions or concerns about whether this posting complies/adheres with local pay transparency requirements, please contact the SGWS talent acquisition team at [e-mail]