Payroll Specialist (Part-Time)

Ascentec Engineering Pvt Ltd; Tualatin (OR); On-site; Full time

Job summary

A leading company in Tualatin, Oregon is seeking a Payroll Specialist to manage multi-state payroll processing for approximately 400 employees. This on-site role requires attention to detail and strong communication skills, with a focus on compliance and accuracy. The ideal candidate will benefit from a supportive team environment and various employee benefits, including paid time off and a 401(k) with employer match.

Benefits

Paid time off and holiday pay

401(k) with employer match

Collaborative team environment

Qualifications

• 3+ years of multistate payroll processing experience.
• Experience with timekeeping systems is preferred.
• Ability to use Excel for advanced functions.

Responsibilities

• Process biweekly payroll for approximately 400 employees.
• Coordinate state filings and registrations.
• Audit time records and reconcile benefit invoices.

Skills

Attention to Detail

Communication

Multitasking

Payroll Processing

Excel Skills

Education

HS Diploma or equivalent

Associate or Bachelor's Degree in Business

Tools

Paylocity

Job description

Description

We’re looking for a friendly, organized, and detail-oriented Payroll Specialist to join our team in Tualatin, Oregon. The Payroll Specialist will be responsible for the time and attendance system and will work as a team preparing and processing a multi-state biweekly payroll in conformance with company policies and Federal and State regulations.

This position is on-site (not remote/not hybrid) and is not eligible for Visa sponsorship or transfer of Visa sponsorship.

Requirements

• Process data entry for multi-state payroll for approximately 400 employees under strict deadlines while ensuring all entries and system outputs are in compliance with all state and federal laws
• Process state and local agency registrations
• Coordinate with Paylocity on state filings
• Review payroll and timesheet inputs from various internal sources, to ensure accurate payroll processing for multiple payrolls
• Work with HR team to aggregate employee data relating to new hires, terminations & bonus payments during each pay period in order to accurately process payroll for that period
• Assist employees with online changes to taxes and direct deposit in Paylocity
• Reconcile 401(k) contributions and funds to employee’s accounts
• Audit current processes to reduce the number of payroll related errors
• Provide Semi-Monthly reporting to management teams ad-hoc reporting requests
• Audit employee time records companywide, working with remote locations to resolve issues
• Reconcile benefit invoices to benefit deductions to ensure accuracy

Education/Experience:

• HS Diploma or equivalent
• Associate or bachelor's degree in business or related field a plus
• 3+ years of multistate payroll processing and time keeping systems
• Payroll processing using Paylocity
• Strong communication skills with the ability to speak to individuals at all levels within the organization
• Ability to multitask
• Must be able to communicate with employees regarding multiple payroll issues
• High attention to detail and accuracy
• Ability to use Excel to create v/x lookups, pivot tables, advanced formulas and functions

Compensation/Benefits:

• $28 to $33 per hour DOE
• Paid time off and holiday pay
• 401(k) with employer match
• A collaborative and supportive team environment

Applicant must be able to pass a drug screen and criminal background check prior to employment.

ITAR REQUIREMENTS: To conform to U.S. Government space technology export regulations, including the International Traffic in Arms Regulations (ITAR) you must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State.

Ascentec Engineering is an Equal Opportunity Employer; employment with Ascentec Engineering is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.