Payroll Specialist/ Office Admin

American Residential Services (ARS); Overland Park (KS); On-site; USD 30,000 - 36,000; Full time

Benefits offered by this job

Insurance after 31 days

Low-cost Medical Insurance options

Dental and Vision Insurance

HSA and Flexible Spending Account

401(k) with company match

Paid Time Off & Holiday Pay

Company paid life insurance

Job summary

Hamilton Plumbing, Heating, A/C, Rooter is seeking a Payroll Specialist to coordinate payroll for corporate and field employees and to maintain PTO records in a fast-paced environment. You will act as an intermediary between field payroll contacts and ARS payroll, ensuring accurate processing of new hires, hires, terminations and maintenance changes while complying with internal controls.

Responsibilities include administering CPW access levels, distributing calendars, and supporting severance

Qualifications

• HS diploma, or GED equivalent.
• 1 - 3 years of experience in payroll administration are required.
• Must be computer literate with knowledge of Microsoft Office products.

Responsibilities

• Coordinate payroll for corporate and field employees and resolve payroll issues.
• Process new hires, rehires, terminations and changes, filing paperwork in personnel files.
• Maintain PTO records and update as needed.
• Administer ARS CPW by assigning access and maintaining rules per senior management guidance.
• Assist with severance calculations and payouts for terminating employees.
• Create and distribute monthly payroll calendar to HR and field payroll contacts.
• Maintain electronic payroll records and related documentation.
• Coordinate corrective actions for payroll reporting discrepancies.
• Research and resolve ACH returns/reversals and reconciliations.
• Process garnishments, liens, and multi-worksite reporting; manage employment tax maintenance and wage verification.
• Provide HR/Payroll support to field and corporate staff.

Skills

Payroll coordination

Microsoft Office

Education

HS diploma or GED

Tools

Microsoft Office

Job description

Hamilton Plumbing, Heating, A/C, Rooter

Overview

Hamilton Plumbing Heating A/C Rooter is the largest provider of residential services in the US, employing more than 7000 professionals across the country. ARS has been serving its customers with HVAC, Plumbing and Electrical solutions for over 45 years since its establishment in 1975.

Check out what we offer:

• Access to insurance available at 31 days of employment
• Low-cost Medical Insurance options, starting at $5 per week
• Dental and Vision Insurance options
• Health Savings Account or Flexible Spending Account
• 401(k) with company match
• HSA and Flexible Spending Account
• Paid Time Off & Holiday Pay
• Company paid life insurance
• Learn more by visiting www.myarsrewards.com/

Compensation: $22-$26/ hr

The Payroll Specialist is responsible for payroll coordination and PTO maintenance for ARS-Rescue Rooter corporate and field employees. Assists in the research and resolution of payroll issues for both corporate and field employees. Acts as ARS CPW administrator assigning access levels and maintaining rules in compliance with internal audit procedures. Maintains corporate and field personnel files.

Responsibilities

Responsibilties of a payroll specialist:

• Responsible for coordinating payroll for corporate and field employees. Resolves payroll and accounting issues by researching problems to find solutions. Acts as an intermediary between field payroll contacts and ARS payroll.
• Processes all new and re-hire terminations and general maintenance changes paperwork, including W-4 changes. Files relevant paperwork in personnel files and forwards other paperwork to appropriate departments or individuals.
• Maintains PTO records and adjust accordingly.
• Acts as ARS CPW administrator by assigning access and approval levels. Maintains the rules established by senior management and ensures compliance with Sarbanes Oxley and internal audit procedures. Communicates rule changes to corporate CPW administrators.
• Works with management on severance agreements to calculate lump sum, PTO, etc. payouts for terminating employees.
• Creates and distributes monthly payroll calendar to HR and field payroll contacts.
• Maintains electronic file folders of all payroll check registers, sales commissions and non-exempt salaried timesheets. Researches and tracks down information requested by management.
• Communicates with departmental personnel to coordinate corrective actions for incorrectly reported payroll information.
• Researches and resolves issues around ACH returns/reversals and reconciliations.
• Processes garnishments, liens, multi worksite reporting, employment tax maintenance, wage verification and badging.
• Provides HR/Payroll support to field and corporate staff.

Qualifications

Requirements for a payroll speacialist:

• HS diploma, or GED equivalent
• 1 - 3 years of experience in payroll administration are required.
• Related experience and/or advanced training or any equivalent combination of education and experience may be substituted.
• Must be computer literate with knowledge of Microsoft Office products.

*This posting provides details on potential compensation ranges and possibilities. These amounts are not guaranteed and should in no way be construed as an offer. **Sign-On Bonuses may be available; amountsare depending on experience and will be paid out according to an offer letter addendum. American Residential Services provides equal employment opportunities to all individuals, both applicants and employees, without regard to race, color, religion, pregnancy, gender, marital status, national origin or ancestry, citizenship status, disability, medical condition, genetic characteristics or genetic information, age, military service or veteran status, or any other characteristic protected by applicable federal, state, or local laws prohibiting discrimination. For more information about how we collect and use personal information, see our privacy policy here: https://www.ars.com/privacy-policy.