Payroll Specialist – Kalamazoo Area

The Pivot Group Careers; Kalamazoo (MI); On-site; USD 50,000 - 77,000; Full time

Job summary

The Pivot Group Network in Kalamazoo, MI is seeking a detail-oriented Payroll Specialist to manage weekly and biweekly payroll for hourly and salaried staff. You will review timecards, apply deductions, and generate payroll reports for accounting and plant management, ensuring accuracy and regulatory compliance.

Ideal candidates have 2+ years of payroll processing experience, knowledge of federal and state payroll tax rules, and experience with payroll software and timekeeping systems.

Qualifications

• Two or more years of payroll processing experience.
• Working knowledge of federal and state payroll tax rules.
• Experience with payroll software and timekeeping systems.
• Strong attention to detail and accuracy with numbers.
• Ability to handle confidential employee information.
• High school diploma or equivalent.

Responsibilities

• Support quarter-end and year-end payroll tax filings and reporting.
• Process weekly and biweekly payroll for hourly and salaried employees.
• Review timecards and correct missing punches, overtime, and shift differentials.
• Calculate and apply garnishments, deductions, and benefit withholdings.
• Prepare payroll reports for accounting and plant management.
• Reconcile payroll totals against general ledger entries.
• Maintain employee payroll records and update changes to pay rates or status.
• Respond to employee questions about paychecks, taxes, and deductions.

Skills

Payroll processing

Payroll tax rules

Timekeeping systems

Attention to detail

Confidential data

Education

Associate or bachelor degree in accounting, finance, or business

High school diploma or equivalent

Tools

SAP

Oracle

Workday

Job description

Job Description:

Payroll Specialist | Kalamazoo, MI

Salary Range: $50,000 – $77,000 depending on experience

Are you a detail-oriented professional with a passion for excelling as a payroll specialist? The Pivot Group Network, a Michigan manufacturing-focused recruiting group, is dedicated to fostering meaningful relationships and supporting career advancement. We collaborate with leading companies in the Kalamazoo area seeking experienced Payroll Specialists.

We are building our network of talent in this field across Michigan’s manufacturing regions. Our partner companies may or may not have an immediate opening for this exact role today, but we actively look for skilled professionals in the regions where they operate. If there is alignment now or in the near future, we reach out.

This posting covers Payroll Specialist opportunities with manufacturers based in and around Kalamazoo in Kalamazoo County, within about 30 minutes of the city, including Galesburg, Comstock, Oshtemo, and Parchment.

The Opportunity

We collaborate with manufacturing firms in the Kalamazoo area that seek skilled Payroll Specialists. These organizations are dedicated to maintaining high standards and look for professionals who can contribute effectively. By joining our network, you position yourself for opportunities aligned with your career goals.

Usual Responsibilities

• Support quarter-end and year-end payroll tax filings and reporting.
• Process weekly and biweekly payroll for hourly and salaried employees.
• Review timecards and correct missing punches, overtime, and shift differentials.
• Calculate and apply garnishments, deductions, and benefit withholdings.
• Prepare payroll reports for accounting and plant management.
• Reconcile payroll totals against general ledger entries.
• Maintain employee payroll records and update changes to pay rates or status.
• Respond to employee questions about paychecks, taxes, and deductions.

Recommended Qualifications

• Two or more years of payroll processing experience.
• Working knowledge of federal and state payroll tax rules.
• Experience with payroll software and timekeeping systems.
• Strong attention to detail and accuracy with numbers.
• Ability to handle confidential employee information.
• High school diploma or equivalent.

Bonus Qualifications

• Associate or bachelor degree in accounting, finance, or business.
• Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC).
• Familiarity with multi-state payroll and union contract pay rules.
• Experience with ERP systems such as SAP, Oracle, or Workday.
• Experience with payroll in a manufacturing or plant setting.

Job Titles That Should Apply

Payroll and Benefits Specialist, Accounting Specialist, HR Payroll Specialist, Time and Attendance Specialist, Payroll Processor, Payroll Coordinator, Payroll Administrator, Payroll Clerk, Payroll Analyst

Work Authorization

Applicants must be authorized to work in the U.S. without current or future visa sponsorship. Visa sponsorship is not available.

Why The Pivot Group Network

The Pivot Group Network was founded by manufacturing professionals who’ve been on both sides of the hiring process. Our clients are strategic – they partner with us because they want real insight into their roles and the people filling them, not a stack of resumes. We focus on match-driven placements built around what actually matters: Commute, Compensation, Culture, and Career trajectory. Learn more at https://www.thepivotgroup.org.

Required Skills:

Resume Offers HR Access Support Overtime Calculations Operations General Ledger ERP Compliance Salary Hiring Partnerships Recruiting Tax Compensation Insurance Manufacturing Payroll Regulations Records Preparation Software

Salary Package:

$ 50,000.00 – 77,000.00 (US Dollar)