Payroll Specialist II

kauai; United States; On-site; USD 48,000 - 66,000; Full time

Job summary

The County of Kauaʻi seeks a Payroll Specialist II to independently coordinate, lead and perform professional payroll processing for the County's semi-monthly payroll, ensuring accuracy, compliance and timely reporting. You will audit timesheets, verify data, reconcile payroll cycles, prepare reports and support payroll system improvements while staying current with state and federal payroll laws.

Work is Monday through Friday in the Department of Human Resources with civil service status and a

Qualifications

• Combination of education and experience: bachelor’s degree in accounting/related field and two years of payroll work.
• Professional payroll processing and pre-audit experience.
• Familiarity with state/federal payroll laws and regulations.

Responsibilities

• Coordinate, lead and perform semi-monthly payroll processing.
• Verify timesheets, process payroll checks and generate payroll reports.
• Audit payroll data for accuracy, legality and completeness.
• Reconcile adjustments and maintain employee records for benefits.
• Prepare detailed payroll procedures and milestones for projects.
• Ensure timely payments to agencies and financial institutions.
• Maintain payroll system and assist with improvements.

Skills

Payroll processing

Payroll regulations

Timesheet auditing

Education

Bachelors in accounting/finance

Job description

Job Posting End Date: October 16, 2026

Payroll Specialist II

Salary Range: N/A

Position Salary: 5,107.00 USD Monthly

Location: Department of Human Resources

Civil Service or Non Civil Servic e: Civil Service

Job Summary

Independently coordinates, leads and performs professional payroll processing activities, including generation, reconciliation and recording of the County's semi-monthly payroll; serves as a resource and performs responsible administrative, technical and reporting functions for the County's payroll system; and performs other related duties as required.

Examples of Duties

(The following are examples of duties and are not necessarily descriptive of any one position in this class. The omission of specific duties statements does not preclude management from assigning such duties if such duties are a logical assignment for the position).

• Ensures the accuracy of the County's payroll from verifying and auditing timesheet entries through the processing and printing of payroll checks and reports;
• Ensures compliance with all applicable methods and techniques, standards, guidelines, and regulations relating to payroll law, etc.;
• Reviews and analyzes payroll claims for payments to ensure accuracy, completeness and legality of all earnings and deductions;
• Reviews, analyzes, and verifies the accuracy of the adjustments and documentations;
• Makes inquiries, interprets, and processes payroll actions from data through database and information systems;
• Reviews and reconciles source documents and perform audits of transactional data for changes made to employee profiles for certain employee benefit elections;
• Researches, analyzes, and gathers information for the preparation of detailed procedures, methods, and milestones for payroll projects, such as FLSA, time and attendance, etc.;
• Ensures accurate tracking of exceptional pay situations and follows-up as needed to resolve discrepancies;
• Files reports and payments to appropriate agencies or financial institutions for retirement, medical, Federal, and State taxes withheld, flexible spending, bank deposits, etc.;
• Reviews and reconciles employee pay data due to payroll corrections or retroactive adjustments;
• Participates with the development, recommendation, and implementation of payroll processing procedures for the County ensuring required actions are made within deadlines;
• Performs complex office automation duties required different approaches and methods from one assignment and/or program to another;
• Maintains variety of programs on personal computers;
• May provide training as necessary to employees on payroll applications and may supervise and/or provide guidance to lower-level employees;
• Keeps abreast of changes in State and Federal laws and collective bargaining provisions that affect payroll processing;
• Recommends changes in procedures as needed;
• Determines best solution and makes recommendation to supervisor on corrective measures;
• Executes office automation functions such as storing and retrieving electronic documents or files, using electronic mail and information systems;
• Prepares statistical and operational reports;
• Attends and participates in meetings involving payroll processing and related matters; and
• Performs other related duties as assigned.

Minimum Qualifications

Training and Experience

A combination of education and experience substantially equivalent to graduation from an accredited college or university with a baccalaureate degree in accounting, business administration, or related field; and two (2) years of specialized work experience.

Qualifying Specialized Experience

Professional work experience in payroll processing and payroll pre-auditing and analysis.

Non-Qualifying Experience

The following types of experience will not be accepted as the professional experience required for these positions: Experience in positions where the duties did not require full professional knowledge and application of generally accepted accounting principles or auditing standards; and experience as an office manager or owner of business who supervises accountants, auditors or bookkeepers but does not participate in the accounting or auditing work with responsibility for its technical adequacy.

Work Shift/ Schedule

Monday-Friday (United States of America)

Equal Opportunity Employer

It is the policy of the County of Kauaʻi that there shall be no discrimination in employment pursuant to Title VII of the Civil Rights Act of 1964 as amended, the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990 as amended, and the Hawaii Revised Statutes Chapters 368 and 378 .

Except for bona fide occupational or other legal re