Payroll Specialist

Mechanics Bank; Walnut Creek (CA); On-site; USD 34,000 - 48,000; Full time

Benefits offered by this job

Health benefits

401(k) and Roth 401(k) with company co

Paid holidays

Vacation days

Employee pricing/benefits

Job summary

Mechanics Bank is seeking a Payroll Specialist to join our team. This on-site role handles semi-monthly payroll processing, audits, and HRIS-related tasks under supervision, while maintaining confidentiality and accuracy.

You will work with timekeeping systems and Workday, ensuring compliance with regulations and delivering quality service to employees and internal partners.

Qualifications

• 2+ years of payroll processing experience preferred.
• Associate degree or equivalent work experience.
• Experience with Workday payroll and HRIS is preferred.

Responsibilities

• Process semi-monthly payrolls using timekeeping systems and Workday.
• Audit salary increases, retro pay, and absence tracking.
• Record wage attachments, adjustments, and non-benefit deductions.
• Prepare termination checks and ensure proper funding to Finance.

Skills

Payroll processing

Timekeeping auditing

Confidentiality

Attention to detail

Communication

Time management

Teamwork

Education

Associate degree

Tools

Workday

HRIS system

Timekeeping systems

Job description

Mechanics Bank is currently searching for a Payroll Specialist to join our team. Here at Mechanics Bank, we value connection, partnership, long term relationships and working together in person. This role will be working on-site.

Under general supervision of the Payroll Supervisor, performs routine and complex tasks relating to the processing of the semi-monthly payroll. Duties may include checking and auditing timekeeping records for compliance with established standards, maintaining time and attendance records and miscellaneous changes. Performs accounting and clerical duties related to the issuance of the semi-monthly payrolls. Tasks generally require little to no deviation from established procedures. Provides quality customer service to all clients, while exhibiting a high degree of professionalism and confidentiality in handling and having access to sensitive employee information. This position requires the use of tact, discretion, good judgment and good time management skills. Possesses technical knowledge of all areas of employee payroll and HRIS system to be able to answer questions from employees, coworkers and work directly with external support representatives.

What you will do:

• Primary responsibility is the processing of the semi-monthly payrolls utilizing various time and attendance systems and Workday payroll system.
• Audits salary increases, retro pay and absence tracking.
• Records Wage attachments, prior period adjustments and non-benefit ongoing payroll deductions.
• Prepares Voluntary and Involuntary termination checks and provides required funding to Finance.
• Maintains a strong knowledge of the payroll reporting functions.
• Responsible for the quarterly reporting of Multiple Worksite Reporting to the Department of Labor, Bureau of Labor Statistics and various Government agencies.
• Assists Payroll Supervisor with internal audit during audit process, provides documents, reports and other payroll items upon request.
• Completes verification of employment forms and records wage information to financial institutions as requested.
• Complete and verify information for all Unemployment claims. This may at times be extremely confidential working with HRBP or Employee Relations department.
• Travel Required 0 %.

Who you are:

• High School or GED required.
• 2 Year Associate Degree preferred.
• 3 years minimum of Experience in processing multi-cycle payrolls and, data processing, supporting time and attendance systems required.
• Working knowledge of payroll practices, procedures, and applicable laws/regulations preferred.
• Knowledge of principles, practices and procedures of payroll and accounting; modern office practices and procedures; data processing; basic knowledge of laws pertaining to payroll; record-keeping techniques.
• Must possess good human relations and communication skills and exercise good judgment.
• Exhibits team spirit in working with others, communicating openly and in a helpful manner to insure coordination and cooperation.
• Maintains confidentiality regarding professional matters.
• Must possess a high level of accuracy and problem solving skills with excellent attention to detail.
• Needs to be able to work well under time constraints and be able to manage time effectively to process payrolls for numerous companies simultaneously.
• Must possess good organizational skills.

ADA Requirements:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is regularly required to sit and talk or hear, and use hands to finger, handle, or feel objects, tools, or controls.
• The employee is occasionally required to stand; walk; reach with hands and arms; and stoop, kneel, crouch, or crawl.
• The employee must occasionally lift and/or move up to 10 pounds.
• Specific vision abilities required by this job include close vision.
• The noise level in the work environment is usually moderate.

#LI-AS1

Pay Range: $25.00 - $35.00 hourly

AIP Bonus up to 5%

Our comprehensive employee benefits program is designed for you to live your best life at work, home, and everywhere in between.

Employees working 25 hours or more per week are eligible for health benefits effective the first day of the month following or coinciding with their date of hire.

Benefits package includes[1]:

• Medical, prescription, dental, and vision coverage for employees and their eligible family members
• Employer paid Employee Assistance Program, Life Insurance, AD&D, and Disability benefits
• Health Savings Account with employer contribution
• Healthcare and Dependent Care Flexible Spending Accounts and Commuter/Parking Benefit
• 401(k) and Roth 401(k) with company contribution
• 529 Education Savings plan, Tuition Reimbursement Program and Student Loan Assistance Program
• Supplemental Health plans, Voluntary Legal and Identity Theft Services
• 11 paid holidays, paid Sick days (accrual of one hour for every 30 hours worked), up to 25 paid vacation days, and 16 hours of paid volunteer time throughout the calendar year
• Free personal checking and savings account; Discounted rates on primary residence loan with $0 origination fees (restrictions apply)

Final compensation package will be determined by the work experience, education, and/or skill level of the applicant along with internal equity and alignment with geographic market data.

• Mechanics Bank is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, religion, national origin, age, genetic information, veteran status, or on the basis of disability, gender identity, sexual orientation or other bases prohibited by applicable law.
• Please view Equal Employment Opportunity Posters provided by OFCCP here.
• To learn more about Mechanics Bank's California privacy and security policies, including your right to a Notice At Collection as a California Resident, please visit California Privacy Policy for Prospective Employees | Mechanics Bank

[1] The benefits listed in this job posting reflect the Bank's most reasonable and genuinely expected benefits offered for this position.