Payroll Specialist

Giesecke+Devrient; Virginia; On-site; USD 65,000 - 75,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid time off

Paid holidays

401K with employer match

Parental leave

Disability insurance

Life insurance

FSA/HSA

EAP

Education assistance

Job summary

Giesecke+Devrient in the United States (Virginia) is seeking a Payroll Specialist to manage accurate, timely multi-state payrolls using ADP Workforce Now. You will ensure compliance with federal, state, and local regulations while maintaining payroll records and delivering excellent service to employees and managers.

You will collaborate with People+, Benefits, Finance, and external vendors; balance payroll, handle year-end tasks like W-2s, and support audits. The role requires 2–5 years of U.S.

Qualifications

• 2–5 years of U.S. payroll processing experience.
• Experience processing multi-state payrolls.
• Hands-on experience with ADP Workforce Now or other HRIS.
• Experience with time and attendance systems.
• Experience with payroll reconciliations.
• Experience with payroll audits and compliance testing is preferred.

Responsibilities

• Process bi-weekly payrolls through ADP Workforce Now.
• Review and audit payroll data including hires, terminations, pay changes, promotions, bonuses, commissions, and deductions.
• Validate time and attendance data for accuracy before payroll processing.
• Balance payroll prior to final management review.
• Assist with year-end activities, including W-2 preparation and distribution.
• Generate payroll reports and support audits and compliance.

Skills

Payroll processing

Multi-state payrolls

ADP knowledge

Attention to detail

Analytical thinking

Communication skills

Education

Bachelor's degree in related field

Tools

ADP Workforce Now

Microsoft Excel

HRIS

Job description

G+D makes the lives of billions of people around the world more secure. We create trust in the digital age with integrated security technologies in three business areas: Digital Security, Financial Platforms and Currency Technology. We have been a reliable partner for our customers for over 170 years with our innovative solutions for SecurityTech! We are an international technology group and traditional family business with over 14,000 employees in 40 countries. Creating Confidence is our path to success. Trust is the basis of our co-operation within G+D.

At Payment Technology, our mission is to be at the start of every transaction and to make it secure and simple. We also create contemporary payment and banking solutions for our digital age. As a one-stop shop, we produce and personalise hundreds of millions of payment cards every year and store their "digital twins" - mobile and digital. Would you like to actively shape the digital transformation with us?

Job Summary

The Payroll Specialist is responsible for the accurate and timely processing of multi-state U.S. payroll using ADP Workforce Now (WFN). This role ensures compliance with federal, state, and local payroll regulations while maintaining employee payroll records, processing payroll transactions, and providing exceptional customer service to employees and managers. The Payroll Processor partners closely with People+, Benefits, Finance, and third‑party vendors to ensure payroll accuracy and compliance.

Key Responsibilities

Payroll Processing

• Process bi-weekly payrolls through ADP Workforce Now.
• Review and audit payroll data, including new hires, terminations, pay rate changes, promotions, bonuses, commissions, and deductions.
• Validate time and attendance data, ensuring accuracy and completeness before payroll processing.
• Analyze payroll registers and exception reports to identify and correct discrepancies.
• Process off‑cycle payrolls, manual checks, and payroll adjustments as required.
• Balance payroll prior to final management review

Compliance & Tax Administration

• Ensure compliance with federal, state, and local payroll laws and regulations.
• Support payroll tax inquiries escalating to Team Lead where required and work with ADP regarding tax filings and notices.
• Process wage garnishments, child support orders, tax levies, and other court‑ordered deductions.
• Maintain compliance with FLSA, state wage and hour requirements, and company policies.
• Assist with year‑end activities, including W-2 preparation, reconciliation, and distribution.
• Participate in company audits (401K NDT, organizational, workers comp, etc) as required

Employee Support & Manager Support

• Respond to employee and management inquiries regarding pay, taxes, deductions, time reporting, and payroll policies.
• Research and resolve payroll discrepancies in a timely and professional manner.
• Educate employees on self‑service payroll functionality within ADP Workforce Now.
• Perform onboarding orientation and ongoing training to employees and managers

Payroll Administration

• Maintain employee payroll records and ensure data integrity within ADP Workforce Now.
• Review and process benefit deductions, retirement plan contributions, and other voluntary deductions as per direction of the Benefits department.
• Support payroll audits, internal controls, and compliance requirements.
• Document payroll procedures and participate in process improvement initiatives.
• Collaborate with People+ to provide payroll communications to the organization as needed
• Perform other duties as required

Reporting & Reconciliation

• Generate and analyze payroll reports and audit reports from ADP Workforce Now.
• Provide supporting documentation and reporting to Finance with bi‑weekly payrolls.
• Assist with monthly, quarterly, and annual payroll reporting requirements.
• Support external and internal audits by gathering payroll documentation and evidence.

Qualifications

Education

Bachelor's degree in Payroll, Accounting, Finance, Human Resources, Business Administration or a related field preferred.

Experience

• 2-5 years of U.S. payroll processing experience.
• Experience processing multi-state payrolls.
• Hands‑on experience with ADP Workforce Now or other multi‑module HRIS payroll system
• Experience with time and attendance systems
• Experience with payroll reconciliations
• Experience with payroll audits, and compliance testing is preferred.
• Experience working in a shared services or high‑volume payroll environment is preferred.

Knowledge & Skills

• Understanding of U.S. payroll regulations, taxation, and wage and hour laws.
• Knowledge of garnishments, benefit deductions, and time & attendance.
• Proficiency in ADP Workforce Now or similar HRIS.
• Intermediate to advanced Microsoft Excel skills, including VLOOKUPs, PivotTables, and data analysis.
• Strong analytical and problem‑solving skills.
• Excellent attention to detail and accuracy.
• Strong organizational and time‑management skills.
• Ability to handle confidential information with discretion.
• Ability to manage high volumes of requests from various sources.
• Excellent verbal and written communication skills.
• Self‑motivated professional with the ability to effectively collaborate and communicate with employees, managers, and stakeholders at all levels of the organization.

Key Performance Indicators (KPIs)

• Payroll accuracy rate.
• On‑time payroll processing.
• Number of payroll corrections required post‑payroll.
• Timely resolution of employee inquiries.Compliance with payroll deadlines and regulatory requirements.

Physical Requirements

• Ability to work primarily in an office environment.
• Ability to sit and work at a computer for extended periods.
• Ability to manage competing deadlines in a fast‑paced environment.

This position plays a critical role in ensuring employees are paid accurately and on time while maintaining compliance with all applicable U.S. payroll regulations and company policies.

The pay range for this position is $65,000-$75,000 annually, with eligibility for a 2.5% bonus, depending on company performance. Benefits offered to eligible employees include medical (PPO and HDHP with HSA), dental, vision, paid time off, paid holidays, 401K w/ employer match, parental leave, short and long term disability, life insurance, healthcare and dependent care FSA, EAP, education assistance, and more.