Payroll Specialist

TaskVerse; United States; On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Health insurance

401(k) with match

Paid time off

Job summary

Vaco LLC is seeking a Payroll Specialist to manage accurate and timely payroll processing while ensuring full regulatory compliance. The role serves as the primary contact for payroll inquiries and requires strong organizational skills and attention to detail.

Ideal candidates will have 3+ years of payroll experience, proficiency with ADP/Paycom/UKG/Workday/Ceridian, and solid Excel skills. Certification such as CPP is a plus, and growth within a collaborative team is offered.

Qualifications

• At least three years of payroll processing experience.
• Experience with multi-state payroll preferred.
• Proficient with payroll software (ADP/Paycom/UKG/Workday/Ceridian).
• CPP certification is a plus.

Responsibilities

• Process weekly, biweekly, semi-monthly, and monthly payrolls.
• Review and audit timecards, earnings, deductions, and taxes.
• Maintain comprehensive payroll records and data integrity.
• Process new hires, terminations, and status changes.
• Administer garnishments and other deductions.
• Reconcile payroll reports and prepare journal entries.
• Assist with payroll tax filings and W-2 processing.
• Respond to employee inquiries and support audits with HR/Finance.

Skills

Payroll laws

Tax regulations

Compliance

Multi-state payroll

Garnishments

Benefits deductions

Payroll taxes

Excel

ADP

Paycom

UKG

Workday

Ceridian

CPP certification

Tools

ADP

Paycom

UKG

Workday

Ceridian

Job description

About The Company

Vaco LLC is a leading professional services firm renowned for delivering innovative staffing, consulting, and workforce solutions across various industries. Committed to fostering growth and excellence, Vaco LLC prides itself on building strong partnerships with clients and candidates alike. The company emphasizes integrity, collaboration, and a client-centric approach to meet the dynamic needs of the modern workforce. With a focus on diversity and inclusion, Vaco LLC strives to create an environment where all employees can thrive and contribute meaningfully to organizational success.

About The Company

Vaco LLC is a leading professional services firm renowned for delivering innovative staffing, consulting, and workforce solutions across various industries. Committed to fostering growth and excellence, Vaco LLC prides itself on building strong partnerships with clients and candidates alike. The company emphasizes integrity, collaboration, and a client-centric approach to meet the dynamic needs of the modern workforce. With a focus on diversity and inclusion, Vaco LLC strives to create an environment where all employees can thrive and contribute meaningfully to organizational success.

About The Role

We are seeking a detail-oriented Payroll Specialist to join our dedicated team. This vital role is responsible for managing the payroll process accurately and efficiently, ensuring timely payments to employees while maintaining full compliance with federal, state, and local regulations. The Payroll Specialist will serve as a primary point of contact for payroll-related inquiries, providing exceptional support and guidance to employees and management. The ideal candidate will possess extensive payroll processing experience, strong organizational skills, and a keen eye for detail to uphold the integrity of payroll operations. This position offers an excellent opportunity for a professional seeking to contribute to a supportive work environment and advance their career in payroll management.

Qualifications

The successful candidate will have at least three years of payroll processing experience, demonstrating a comprehensive understanding of payroll laws, tax regulations, and compliance standards. Experience handling multi-state payroll is preferred, along with familiarity with garnishments, employee benefits deductions, and payroll taxes. Proficiency with payroll software such as ADP, Paycom, UKG, Workday, or Ceridian is essential, complemented by advanced skills in Microsoft Excel. Strong problem-solving abilities, meticulous attention to detail, and excellent communication skills are critical for success. Certification such as CPP (Certified Payroll Professional) is a plus, indicating a higher level of expertise and commitment to the profession.

Responsibilities

• The Payroll Specialist will be responsible for processing various payroll schedules including weekly, biweekly, semi-monthly, or monthly payrolls for employees.


• This includes reviewing and auditing payroll data, such as timecards, earnings, deductions, and taxes, to ensure accuracy.


• Maintaining comprehensive employee payroll records and ensuring data integrity within payroll systems is a key aspect of the role.


• The specialist will process new hires, terminations, status changes, and compensation updates, ensuring all information is correctly reflected in payroll records.


• Administering wage garnishments, levies, child support orders, and other deductions is an essential part of daily operations.


• The role also involves reconciling payroll reports, preparing journal entries, and assisting with payroll tax filings, including year-end activities like W-2 processing.


• Responding to employee inquiries regarding pay, taxes, and deductions, supporting audit procedures, and collaborating with Human Resources and Finance teams to ensure seamless payroll operations are vital responsibilities.


• Additionally, the Payroll Specialist will identify opportunities for process improvements to enhance efficiency and accuracy in payroll processing.

Benefits

• Vaco LLC offers a competitive compensation package that includes a competitive salary aligned with industry standards.


• Employees are provided with comprehensive medical, dental, and vision insurance plans to support their health and well-being.


• The company also offers a 401(k) retirement plan with a company match to help employees plan for their future.


• Paid time off and holidays are provided to promote work-life balance, along with opportunities for career growth and professional development.


• Working at Vaco LLC means being part of a collaborative and supportive environment that values diversity, inclusion, and employee engagement.


• The organization is committed to fostering a positive workplace where employees can thrive and achieve their professional aspirations.

Equal Opportunity

Vaco LLC is an Equal Opportunity Employer and is dedicated to creating an inclusive environment for all employees and applicants. The company does not discriminate against any individual based on race, color, religion, sex, national origin, age, disability, veteran status, gender identity, sexual orientation, or any other protected characteristic as defined by applicable federal, state, or local laws. Vaco LLC ensures that reasonable accommodations are provided to qualified individuals with disabilities to support their participation in the hiring process and employment. The organization values diversity and strives to foster a workplace where everyone can contribute and succeed regardless of their background or identity. All employment decisions are made based on merit, qualifications, and business needs, with a commitment to fairness and equal opportunity for all.