Payroll Specialist

URM Stores Inc

United States

On-site

USD 34,440 - 41,328

Full time

14 days+

Application generator

Get a reply from this employer — a resume and cover letter tailored to exactly what they’re hiring for.

Get past ATS filters

Benefits offered by this job

100% premium coverage for employee medical/dental/vision

401(k) retirement plan with up to 9% match

Company-paid life insurance

Paid time off including volunteer days

Employee discounts

Job summary

A prominent grocery cooperative is seeking a Payroll Specialist with expertise in payroll processing and compliance. This role involves accurate payroll processing for over 750 employees and maintaining compliance. Ideal candidates have 3+ years of experience in a multi-state environment, along with strong attention to detail and problem-solving skills. This is a full-time, on-site position located in Spokane, WA with competitive pay ranging from $25.00 to $30.00 per hour.

Qualifications

3+ years of payroll processing experience for 250+ employees in a multi-state environment.
Hands-on experience with SaaS-based payroll platforms required.
CPP or FPC certification preferred, with a commitment to earn one.

Responsibilities

Process biweekly payroll for 750+ employees across multiple states.
Perform payroll controls and audits for compliance.
Collaborate with Accounting to reconcile payroll accounts.

Skills

Attention to detail

Problem-solving

Communication

Integrity

Education

Associate or Bachelor’s degree in HR, Accounting, Business, or related field

Tools

Paylocity

Workday

ADP

Job description

Join to apply for the Payroll Specialist role at URM Stores Inc

This range is provided by URM Stores Inc. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$25.00/hr - $30.00/hr

Direct message the job poster from URM Stores Inc

Join a Company that values accuracy, integrity, and innovation in payroll!

URM Stores, Inc. is seeking a Payroll Specialist with proven expertise in payroll processing and compliance to join our collaborative, multi-company Payroll team. This is a 100% on-site position based in Spokane, WA.

As a Payroll Specialist reporting to our Payroll Analyst Manager, you’ll ensure accurate and timely payroll processing for 750+ employees, maintain compliance with all applicable laws, prepare reports, and serve as a trusted point of contact for payroll inquiries. If you’re ready to apply your expertise with a company known for integrity and a strong sense of community, we’d love to meet you!

Please include your resume AND a cover letter detailing your interest and how your skills and experience align with this position.

What You’ll Do

Accurately process biweekly payroll for 750+ exempt, non-exempt, union, and non-union employees across multiple states.
Perform payroll controls and audits to ensure compliance and accuracy.
Interpret and apply four unique Union Collective Bargaining Agreements (CBAs) to ensure every paycheck is correct.
Manage benefit deductions, payroll tax setup, garnishments, union dues/steps, & 401(k) employee and employer contributions.
Maintain detailed and accurate payroll records for future audits and internal reviews.
Collaborate with Accounting to reconcile payroll general ledger accounts.
Review and audit year-end W-2s and support payroll reconciliation audits.
Assist with special projects and process improvements.
Be part of an on-site, collaborative environment that values teamwork and accuracy; no remote work permitted.

What Makes You a Great Fit

Integrity, ethics, and reliability define your professional approach.
You stay current on payroll laws and best practices, including FLSA exemptions, multi-state taxation, garnishments, the Secure 2.0 Act, and federal/state compliance changes.
Detail-oriented and accurate—precision is your superpower.
Handle confidential information with discretion and professionalism.
You’re a natural problem-solver, offering solutions instead of just spotting issues.
Communicate clearly and confidently, both in writing and verbally.
Thrive in a fast-paced environment while maintaining focus, organization, and composure.
Bring a positive attitude and team mindset that contributes to a healthy, collaborative work culture.

Education, Experience, & Certifications

3+ years of payroll processing experience for at least 250+ employees per cycle in a multi-state environment.
Hands-on payroll processing experience with at least one SaaS-based payroll platform (Paylocity, Workday, ADP, etc.) required.
CPP (Certified Payroll Professional) or FPC (Fundamental Payroll Certification) preferred; or commitment to earn one of these certifications within your first year (URM reimburses if started post-hire).
Associate or Bachelor’s degree in Human Resources, Accounting, Business, Bookkeeping, or related field preferred.
Strong understanding and working knowledge of the different types of garnishments and their withholding requirements.
Experience processing payroll for union, non-union, exempt, non-exempt, and multi-state employees within the laws and guidelines set for each group of employees.
Experience with Union Health & Welfare benefit plans, dues, and CBAs is a plus.

Confidentiality & Professional Integrity

As a valued member of the Human Resources & Payroll team, you’ll be entrusted with highly sensitive and personal information about employees, applicants, and the organization. Maintaining confidentiality isn’t just policy—it’s a cornerstone of professional integrity and essential to the credibility of the HR function. Our team directly shapes the employee experience and contributes to the organization’s success by upholding the highest standards of confidentiality, professionalism, and service excellence. These values ensure we remain a trusted, credible business partner to everyone we serve.

Due to the sensitive nature of this role, the selected candidate must successfully complete URM’s pre-employment process, including a background check and verification steps.

Hourly rate: $25.00–$30.00, depending on education, experience, payroll certification(s), and skills.
Medical/Dental/Vision/Rx Insurance: URM pays 100% of the premiums for employees and over 90% for dependents!
401(k) Retirement Plan: Outstanding Company match—up to 9% of annual salary.
Professional Certification & Continuing Education Reimbursement.
Company-Paid Life Insurance, Long-Term Disability, and great rates for family coverage.
Short-Term Disability, Cancer, & Life Flight insurance options.
Generous Paid Time Off: Vacation, six paid holidays, four personal holidays, paid sick days, and a Paid Volunteer Day to support your favorite nonprofit.
Employee Discounts at our company-owned grocery stores, plus discounts on gym memberships, cell phone plans, computers, and more.
Employee Activities & Recognition: Enjoy a supportive culture and fun, company-sponsored events throughout the year.

A Legacy of Local Impact Since 1921

For over a century, URM Stores, Inc. has been the powerhouse behind independent grocers throughout the Inland Northwest. Our mission is simple: help local grocers thrive by handling everything from purchasing and warehousing to the timely delivery of top-quality merchandise.

What makes us unique? Our co-operative model means our Member-Owners aren’t just customers, they’re shareholders. We reinvest in their success by returning earnings to our Co-Op members as patronage dividends.

Today, URM employs more than 3,000 dedicated team members, including those at our subsidiaries Rosauers Supermarkets and Peirone Produce.

Ready to Apply?

If you’re passionate about accuracy, compliance, and contributing to a team that positively shapes the employee experience, we invite you to apply! Please include your resume AND a cover letter detailing your interest and how your skills and experience align with this position.

Equal Opportunity Employer

URM Stores, Inc. is proud to be an equal opportunity employer, fostering an inclusive workplace where all employees can thrive. We prohibit discrimination of any kind and are committed to a work environment built on respect, inclusion, and opportunity for all.

Seniority level