Payroll Specialist

Cedarhurst Senior Living; St. Louis (MO); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical insurance

Life insurance

Long-term disability

401(k) with company match

On-site gym

Job summary

Cedarhurst Senior Living seeks a Payroll Specialist to oversee compensation records, verify timesheets, and ensure timely payroll processing for staff across multiple states. This role reports to the Payroll Manager and is the primary contact for payroll inquiries. Ideal candidates have an associate degree with two years’ payroll experience, proficiency with Paylocity and Microsoft Office, and Missouri pay knowledge.

Senior living experience is a plus. This onsite role is based at our St.

Qualifications

• Associate degree with minimum two years of payroll experience.
• Ability to handle sensitive and confidential information professionally.
• Proficiency in HR software; Paylocity a plus.
• Proficiency in Microsoft Suite; erfaren in payroll environments.
• Knowledge of multi-state payroll; Missouri required.

Responsibilities

• Handle bi-weekly payrolls for exempt and non-exempt staff across states.
• Verify timesheets, PTO, and overtime; apply adjustments per policy.
• Support HR by gathering and coding time records; resolve discrepancies.
• Be the first point of contact for employee payroll questions.
• Collaborate to improve payroll processes and workflows.
• Process wage attachments (child support, garnishments, etc.).
• Maintain deduction records and reconcile payables; assist general ledger reconciliations.
• Prepare necessary payroll reports; ensure deadlines are met.

Skills

Payroll processing

Confidentiality

Communication

Attention to detail

Education

Associate degree

Tools

Paylocity

Microsoft Office

Job description

About Cedarhurst

Cedarhurst Senior Living is a leading provider of senior living communities, dedicated to enriching the lives of residents through exceptional care and personalized services. With a commitment to excellence and innovation, Cedarhurst creates vibrant environments where seniors can thrive and enjoy a fulfilling lifestyle. This role will support Cedarhurst Senior Living, along with its sister companies under The Dover Companies umbrella, including Dover Health, Dover Development, Dover Capital, and Brahms Construction.

Why Work For Cedarhurst

• At Cedarhurst, our core values guide how we work together and how we care for those we serve. We expect every team member to be passionate, trustworthy, empathetic, positive, respectful, and approachable. Being part of Cedarhurst means making a meaningful difference every day.
• We believe our team is our greatest strength. That’s why we invest in comprehensive training, as well as opportunities for both personal and professional growth. We’re committed to promoting from within and supporting team members who want to build their careers with us.
• Cedarhurst offers a competitive benefits package, including medical insurance, life insurance, long-term disability coverage, and a 401(k) plan with company match (after one year of service) for eligible employees.
• Additional Benefits Include:
• Work that makes a difference in the lives of our residents and community
• An on-site gym with brand-new equipment
• A personal trainer offering daily group classes, stretching sessions, and one-on-one training
• Catered lunches twice a week, prepared by our on-site chef
• Monthly team events and more

Position Summary

The Payroll Specialist, reporting directly to the Payroll Manager, is tasked with overseeing employee compensation records, verifying the accuracy of timesheets, and ensuring timely payment processing for diverse job classifications across various states. This role also serves as a primary point of contact for employee inquiries related to payroll, delivering high-quality service and communication. This position requires meticulous attention to detail, strong knowledge of payroll laws, and the ability to handle sensitive information with confidentiality while adhering to local, state and federal regulations.

Essential Duties

The following duties are normal for this position. This list is not to be construed as exclusive or all-inclusive. Other duties may be required and assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Handle bi-weekly payrolls for exempt and non-exempt staff
• Ensure accurate timesheets and apply needed adjustments following company protocol
• Verify worked hours, PTO, and overtime
• Support HR by gathering and coding time records
• Analyze and resolve discrepancies
• Be the first point of contact for employee payroll questions
• Collaborate to improve processes and workflows
• Process wage attachments (child support, garnishments, etc.)
• Liaise between employees, supervisors, and teams, providing clear communication and strong customer service
• Provide backup for payroll colleagues
• Maintain deduction records and reconcile payables
• Assist with payroll-related general ledger reconciliations
• Prepare necessary reports
• Manage multiple tasks and meet deadlines with strong organization
• Demonstrate attention to detail
• Partner with the other HR teams, accounting teams to improve workflows, and resolve discrepancies
• Use discretion and maintain confidentiality
• Other duties as assigned

Qualifications, Education And/or Experience

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and abilities required.

• Associates degree with minimum of two (2) years of payroll experience is required
• Ability to handle sensitive and confidential information with the utmost professionalism
• Proficiency in HR software is required. Experience with Paylocity is a plus.
• Proficiency in Microsoft Suite is required.
• Experience in senior living, construction, home health, hospice, and/or pharmacy is a plus.
• Knowledge of multi-state pay, Missouri required.

Working Conditions

As part of The Dover Company’s commitment to providing outstanding care and support, the company ensures that staff work under conditions that prioritize safety, collaboration, and professional growth. The conditions listed below define the experience of working in the Home Office or remotely.

• This position may involve a range of physical activities, including those outlined in the Essential Duties, but is not limited to them. This position may need to walk or stand for extended periods, especially when conducting punch list inspections or walkthroughs.
• This position may need to lift to fifteen (15) pounds.
• This position may need to move through areas of the corporate office or other worksites of the organization.
• Excellent interpersonal and communication skills with the ability to build relationships at all levels of the organization is required of this role.
• The individual in this position is responsible for maintaining a safe work environment by actively preventing accidents, preserving equipment, and promoting safe working practices.
• This role involves actively participating in all staff activities aimed at fostering teamwork, unity, and morale. The individual will contribute as a collaborative team player, working alongside colleagues to create a supportive and cohesive work environment.
• Individuals in this position are required to stay current on all training and ongoing education initiatives. They are expected to actively pursue self-improvement and embrace opportunities for continuous learning to enhance their skills and knowledge.
• This position is required to work onsite at the St. Louis Dover Companies headquarters.
• This role is not anticipated to travel.

We are an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, we will provide reasonable accommodations to qualified individuals with disabilities and encourages prospective employees and incumbents to discuss potential accommodations with the employer.