Payroll Specialist

Circle Of Life Home Care Anishinaabe; Saint Paul (MN); On-site; USD 34,000 - 39,000; Full time

Benefits offered by this job

Medical

Dental

401K

Mileage

Flexible schedules

Vision

Year-end bonus

Job summary

Circle of Life is hiring a Payroll Specialist in Saint Paul, MN to process and manage payroll for assigned entities. This full-time role collaborates with Human Resources, Finance, and leadership to ensure regulatory compliance and accurate payroll, while delivering excellent service to employees.

The position emphasizes timely wage processing, multi-state payroll handling, and ongoing process improvements within a supportive team environment.

Qualifications

• Minimum two (2) years of payroll processing experience.
• Experience with multi-state payroll preferred.
• Experience with ADP, Paylocity, or comparable payroll systems preferred.
• Experience with payroll audits, garnishments, tax compliance, and reporting preferred.

Responsibilities

• Process end-to-end payroll for assigned entities, ensuring accurate and timely payment of wages.
• Review and audit timesheets, earnings, deductions, taxes, and adjustments prior to payroll processing.
• Maintain payroll data, spreadsheets, employee records, and supporting documentation.
• Enter and maintain employee information within payroll and HRIS systems.
• Process payroll corrections, payment reversals, voids, and check reissues as needed.
• Respond to employee and manager payroll inquiries in a timely and professional manner.
• Assist with year-end payroll activities, including W-2 balancing, reconciliation, and processing.
• Support payroll reporting, analytics, and special projects as assigned.

Skills

Payroll processing

Multi-state payroll

ADP/Paylocity

Garnishments

Tax compliance

Payroll audits

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Payroll Specialist

Full Time St. Paul, MN, US

3 days ago Requisition ID: 1656

Salary Range: $25.00 To $28.00 Hourly

Circle of Life is a leading home care agency serving 6 states. We provide services for seniors, children, and people with disabilities, and our mission is “honor those we serve.” We take pride in the responsibility we have to care for our clients so that they can stay independent in their own homes and communities because we believe that home is the safest place to be.

Circle of Life is growing, and we are adding a Payroll Specialist to join our St. Paul office. The Payroll Specialist is responsible for accurately and timely processing payroll for assigned business units, ensuring compliance with federal, state, and local payroll regulations. This role serves as a key resource for payroll administration, employee inquiries, garnishment management, payroll audits, and process improvement initiatives.

The Payroll Specialist collaborates closely with Human Resources, Finance, Operations, and leadership teams to ensure payroll accuracy, regulatory compliance, and an exceptional employee experience.

Good For Employees

Circle of Life’s focus is creating a workplace where respect, appreciation and teamwork are the shared experiences of our team. We do good for our employees by collaborating on scheduling, a focus on wellbeing, a client-first directive, respecting and valuing every team member while having fun along with top industry compensation and benefits.

Good Deeds

We also do good in our work. Our team of office and field staff cares about each other and the clients we serve. We help one another. We care for and provide for a wide range of clients with a focus on honoring those we serve.

Position Duties Include:

Payroll Administration

• Process end-to-end payroll for assigned entities, ensuring accurate and timely payment of wages.
• Review and audit timesheets, earnings, deductions, taxes, and adjustments prior to payroll processing.
• Maintain payroll data, spreadsheets, employee records, and supporting documentation.
• Enter and maintain employee information within payroll and HRIS systems.
• Process payroll corrections, payment reversals, voids, and check reissues as needed.

Compliance & Regulatory Administration

• Process wage garnishments, child support orders, tax levies, and other withholding orders.
• Respond to court, agency, and third-party requests related to wage documentation and withholding orders.
• Assist with year-end payroll activities, including W-2 balancing, reconciliation, and processing.

Employee & Internal Support

• Serve as a primary point of contact for payroll-related questions from employees and managers.
• Process employment and wage verification requests in a timely and professional manner.
• Maintain confidentiality of employee, payroll, and company information.
• Provide excellent customer service while resolving payroll concerns and discrepancies.

Process Improvement & Reporting

• Assist with payroll audits and quality assurance reviews to ensure payroll accuracy.
• Develop and maintain payroll procedures and process documentation.
• Support payroll reporting, analytics, and special projects as assigned.
• Support internal and external audits by gathering requested documentation and reports.

Additional Responsibilities

• Review and submit state-specific or program-specific payroll-related enrollment and compliance documentation as required.
• Serve as a resource to payroll team members and assist with training on payroll processes and best practices.
• Perform other duties and special projects as assigned.

Qualifications:

• Minimum two (2) years of payroll processing experience required.
• Experience processing payroll in a multi-state environment preferred.
• Experience with ADP, Paylocity, or comparable payroll systems preferred.
• Experience with payroll audits, garnishments, tax compliance, and reporting preferred.

How Good?

• Positively change the lives of individuals and families in our communities
• Provide access to care for those who have been traditionally overlooked by the health care system
• Support a talented team and be a part of a team that supports each other

Benefits Include:

• Medical, Dental, 401K, Mileage, Flexible Schedules, Vision, Year-End Bonus