Payroll Specialist

Spectrum Careers; Reston (VA); Hybrid; USD 60,000 - 80,000; Full time

Job summary

A financial services organization in Reston, VA is looking for a Payroll Specialist with 3+ years of experience. Responsibilities include processing biweekly payroll, ensuring compliance with payroll laws, and maintaining accurate payroll records. The ideal candidate has strong knowledge of ADP systems and excellent communication skills. This role offers a hybrid work schedule with potential for conversion to a permanent position.

Qualifications

• 3+ years of payroll experience, preferably in a multi-state environment.
• Strong working knowledge of ADP payroll systems (ADP Workforce Now strongly preferred).
• Solid understanding of payroll best practices, tax regulations, and wage/hour laws.
• High level of accuracy and attention to detail.
• Proficiency in Microsoft Excel and general accounting principles.
• Excellent communication and problem-solving skills.

Responsibilities

• Process biweekly payroll for all employees using ADP Workforce Now.
• Review and validate timekeeping data, deductions, bonuses, and commissions.
• Ensure compliance with payroll, wage, and hour laws.
• Maintain accurate payroll records and employee tax information.
• Prepare and reconcile payroll reports as needed.
• Coordinate with HR for new hire and termination processing.
• Manage year-end activities including W-2s and payroll tax filings.
• Respond to employee inquiries regarding pay and deductions.

Skills

Payroll experience

Knowledge of ADP systems

Attention to detail

Communication skills

Organizational skills

Tools

ADP Workforce Now

Microsoft Excel

Job description

A growing financial services organization based in Fairfax County, VA is looking to add a strong Payroll Specialist to their team! This role is a long-term consulting opportunity with potential to convert in the future. They are looking for someone who can go into the office on a hybrid schedule (2x per week).

Key Responsibilities

• Process biweekly payroll for all employees using ADP Workforce Now (or relevant ADP platform).

• Review and validate timekeeping data, deductions, bonuses, and commissions prior to each pay run.

• Ensure compliance with federal, state, and local payroll, wage, and hour laws.

• Maintain accurate payroll records, employee tax information, and direct deposit setup.

• Prepare and reconcile payroll reports for Finance, HR, and external auditors as needed.

• Coordinate with HR to ensure accurate new hire, termination, and status change processing.

• Manage year-end activities including W-2s, 1099s, and payroll tax filings.

• Respond to employee inquiries regarding pay, deductions, and leave balances with professionalism and confidentiality.

• Support audits, benefits reconciliations, and other HR/Finance projects as required.

Qualifications

• 3+ years of payroll experience, preferably in a multi-state environment.

• Strong working knowledge of ADP payroll systems (ADP Workforce Now strongly preferred).

• Solid understanding of payroll best practices, tax regulations, and wage/hour laws.

• High level of accuracy, organization, and attention to detail.

• Proficiency in Microsoft Excel and general accounting principles.

• Excellent communication and problem-solving skills.

• Ability to maintain confidentiality and handle sensitive information appropriately.