Payroll Specialist

Hamilton-Company; Reno (NV); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

Paid vacation & sick time

401k with company match

Tuition reimbursement

Job summary

Hamilton Company, a global leader in precision fluid measuring systems, is recruiting a Payroll Specialist in Reno, NV. You will manage end-to-end payroll for ~1,400 employees across three entities using PeopleSoft, ensuring accuracy and confidentiality.

In this role, you will handle time records, deductions, and compliance, collaborate with HR and Finance, and support year-end tasks. Experience with multi-state payroll is preferred; training provided for the right candidate.

Qualifications

• Demonstrated ability to work accurately with numbers, data records, or financial information.
• Clear and professional written and verbal communication skills, including the ability to respond to employee inquiries with accuracy and discretion.
• Strong attention to detail: consistent track record of catching errors, checking own work, and maintaining accuracy in volume and deadline-driven environments.
• Sound judgment in handling sensitive and confidential information; treats compensation data with strict professional discretion.
• Demonstrated aptitude for learning and navigating enterprise software systems.
• Proficiency with Microsoft Excel sufficient to verify and audit payroll data (sorting, filtering, basic formulas, and pivot tables required).

Responsibilities

• Enter and/or verify approved time records, absences, pay adjustments, deductions, new hires, and terminations.
• Review absences, attendance, and submitted timesheets; process corrections and adjustments as needed.
• Assist with preparation and pre-processing audit steps for weekly (hourly) and biweekly (salaried) payroll cycles; flag discrepancies for supervisor review.
• Support transmission and reconciliation of bank, 401(k), and FSA files.
• Serve as first-response contact for employee pay and absence questions through the shared payroll inbox; provide accurate, professional, and timely replies and escalated complex or unresolved issues to the Payroll Supervisor.
• Partner with HR to verify data changes (onboarding, terminations, job changes, and leave of absence events) and confirm that approved updates are reflected accurately in PeopleSoft before each cycle closes.
• Navigate PeopleSoft to enter, verify, and audit payroll data; identify and clearly document data or system discrepancies and escalated to the Payroll Supervisor for resolution.
• Follow and maintain written procedures for assigned processes.
• Coordinate routine information exchanges with HR, Benefits, and Finance partners to support accurate and complete payroll processing.
• Assist with quarterly and year-end tasks as directed by the Payroll Supervisor.

Skills

Numerical accuracy

Excel proficiency

Attention to detail

Discretion with data

Communication

Learning enterprise software

Multi-state payroll experience

Education

High School diploma or equivalent

Associate's or Bachelor's degree

Tools

PeopleSoft HRMS/Payroll

Job description

Company Overview

Hamilton Company is a worldwide leader in the design and manufacture of manual, semi-automated and robotic products for precision fluid measuring. We specialize in the development, manufacturing and customization of precision measurement devices, automated liquid handling stations, and sample management systems. For more than 60 years, Hamilton has been satisfying customer needs by combining quality materials with skilled workmanship, ensuring the highest level of performance of every precision fluid measuring device we manufacture.

Responsibilities

The Payroll Specialist supports end-to-end payroll processing for approximately 1,400 employees across three legal entities, two EINs, and most U.S. states, using PeopleSoft. Reporting to the Payroll Supervisor, the Specialist is responsible for the accurate and timely entry and verification of approved payroll inputs and serves as a first-response resource for employee pay inquiries. This role is detail-oriented and deadline-driven; the person who thrives here thinks systematically, takes ownership of accuracy, communicates clearly with HR and operations partners, and treats all compensation data with strict professional discretion.

Previous payroll experience is preferred but not required. Hamilton actively considers candidates with demonstrated capability in high-attention work who bring the right combination of accuracy, judgment, systems aptitude, and communication skills.

Responsibilities:

Payroll Processing

• Enter and/or verify approved time records, absences, pay adjustments, deductions, new hires, and terminations.
• Review absences, attendance, and submitted timesheets; process corrections and adjustments as needed.
• Assist with preparation and pre-processing audit steps for weekly (hourly) and biweekly (salaried) payroll cycles; flag discrepancies for supervisor review.
• Support transmission and reconciliation of bank, 401(k), and FSA files.

Employee and Operational Support

• Serve as first-response contact for employee pay and absence questions through the shared payroll inbox; provide accurate, professional, and timely replies and escalated complex or unresolved issues to the Payroll Supervisor.
• Partner with HR to verify data changes (onboarding, terminations, job changes, and leave of absence events) and confirm that approved updates are reflected accurately in PeopleSoft before each cycle closes.

Data Integrity and Systems

• Navigate PeopleSoft to enter, verify, and audit payroll data; identify and clearly document data or system discrepancies and escalated to the Payroll Supervisor for resolution.
• Follow and maintain written procedures for assigned processes.

Cross-functional Coordination

• Coordinate routine information exchanges with HR, Benefits, and Finance partners to support accurate and complete payroll processing.
• Assist with quarterly and year-end tasks as directed by the Payroll Supervisor.

Authority and Decision Rights

• Prepares payroll inputs for supervisor review and release.
• Resolves routine employee pay inquiries and escalates exceptions, conflicts, or judgment calls to the Payroll Supervisor.

Qualifications

• Demonstrated ability to work accurately with numbers, data records, or financial information. Prior payroll experience is preferred but is not required.
• Clear and professional written and verbal communication skills, including the ability to respond to employee inquiries with accuracy and discretion.
• Strong attention to detail: consistent track record of catching errors, checking own work, and maintaining accuracy in volume and deadline-driven environments.
• Sound judgment in handling sensitive and confidential information; treats compensation data with strict professional discretion.
• Demonstrated aptitude for learning and navigating enterprise software systems.
• Proficiency with Microsoft Excel sufficient to verify and audit payroll data (sorting, filtering, basic formulas, and pivot tables required).

Education/Experience

• High School diploma or equivalent required. Associate's or Bachelor's degree preferred.
• 1–3 years of payroll, HR operations, or office administrator experience.
• PeopleSoft HRMS/Payroll exposure at any level
• Multi-state payroll or multi-entity administrative experience
• Experience managing a shared inbox or serving as a primary point of contact for employee or customer inquiries.

About Hamilton

• Diverse portfolio of exciting and innovative design projects.
• Tremendous opportunities for professional growth.
• Commitment to sustainable design.
• Competitive compensation.
• Excellent benefit package includes medical, dental, vision insurance, paid vacation time, paid sick time, disability insurance, 401k, tuition reimbursement and more.
• Solid stable company.
• Must pass drug and background screens.
• May be required to wear Personal Protective Equipment (provided by employer).

EEO - It is the policy of this organization to provide equal employment opportunities to all qualified applicants without regard to race, creed, color, national origin, sex, age 40 and over, disability, marital status, sexual orientation, gender identity, genetic information, citizenship status, religious preference, or veteran status in all phases of the employment process and in compliance with applicable federal, state, and local laws and regulations.